Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
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KACI MILLS (She/Her)

Accounting
New York,NY

Summary

Highly analytical, results-driven accounting specialist who works quickly and accurately under tight deadlines. Trustworthy with over 10 years in financial statement preparation and general ledger activity. Proficient in procedures governing business operations, tax filings and regulatory compliance.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Junior Production Accountant (Temp)

Great Bowery
New York, NY
02.2024 - 05.2024
  • Handled monthly bank reconciliations
  • Analyzed balance sheet accounts and T&E reports by client on monthly basis
  • Analyzed monthly P&L report and input accruals accordingly
  • Assisted in month-end closing, prepare and enter journal entries as needed
  • Prepared yearly 1099 forms.
  • Streamlined invoice processing for faster vendor payments and improved relationships.
  • Collaborated with department heads for better budget allocation and resource planning.
  • Utilized "LookBooks" for contract review and income details.
  • Prepare and process payments through various methods, including checks, ACH, and wire transfers,
    while ensuring appropriate documentation and approvals.
  • Process high volume of payable invoices for photography, hair, and make-up production expenses
    – allocate costs to jobs and divisions, etc.
  • Create Journal Entries for month closing items.
  • Monitor AR aging and research and resolve payment discrepancies when necessary.
  • Produce and review Director/ Artist statements for commission.

AP Manager (Temp)

National Basketball Players Association (NBPA)
New York, NY
10.2022 - 05.2023
  • Streamlined accounts payable processes by implementing automation and reducing manual tasks.
  • Successfully transitioned to new accounting software, ensuring seamless integration with existing processes and minimal disruption to operations.
  • Reduced late payment penalties by consistently meeting payment deadlines and ensuring accurate data entry.
  • Responsible for maintaining vendor database and onboarding new vendors including TIN verifications.
  • Journal Entries and Reconcile accounts payable ledger to ensure that all payments are accounted for and posted properly.
  • Managed team of AP specialists for efficient invoice processing and timely payments.
  • Achieved significant reduction in outstanding balances by diligently monitoring aging reports and initiating effective collection strategies.
  • Enhanced internal controls through regular audits and compliance checks, strengthening financial integrity.
  • Handled high-volume invoice processing while maintaining strict adherence to company policies and regulatory guidelines per day
  • Developed client rapport by efficiently addressing incoming correspondence and resolving A/P inquiries daily.

AP Specialist (Temp)

Warby Parker
New York, NY
04.2022 - 09.2022
  • Reconciled vendor statements and researched and corrected discrepancies.
  • Processed employee expense reports for reimbursement, verifying accuracy and compliance with company policies.
  • Prioritized invoices according to cash discount potential and payment terms.
  • Managed invoice discrepancies for timely resolution, improving vendor relationships and ensuring accurate financial reporting.
  • Communicated with vendors to resolve past-due balances or billing disputes professionally and efficiently, maintaining strong working relationship throughout process.
  • Reviewed invoices for appropriate documentation and approval before processing payments, mitigating risks of unauthorized transactions.
  • Provided exceptional customer service to both internal departments and external vendors, fostering positive working relationships.
  • Credit card reconciliations for about 19 different cards.
  • T & E within expensify.

Sr. Staff Accountant (Temp)

Frame.io
New York, NY
05.2021 - 04.2022
  • Mentored junior staff members in best practices while motivating them towards career advancement.
  • Evaluated potential mergers or acquisitions to support long-term business objectives.
  • Streamlined internal communication channels to foster collaboration between departments and increase overall organizational effectiveness.
  • Enhanced customer satisfaction levels by improving responsiveness to inquiries or concerns.
  • Review of Daily deposits and payment applications utilizing QuickBooks; Salesforce (contract review), and Bill.com for accurate application.
  • Led cross-functional teams to successfully deliver complex projects on time and within budget.

Staff Accountant (Temp)

Moncler, USA
New York, NY
10.2020 - 05.2021
  • Analyzed & enter retail inventory and adjustments
  • Tracked & processed payments on all T&E transactions
  • Handled cash management on all bank transactions Monthly Bank Reconciliations. Consolidated all US store bank statements into one statement through Bank of portals. Maintained individual stores creating zero-balance statement.
  • Updated & maintained fixed assets schedules for retail.
  • Maintained General Ledger and Trial Balance for all accounts
  • Managed & maintained retail & wholesale P&L's for financial reporting
  • Prepared weekly retail sales report and submitted to parent company
  • Responsible for balance sheet and payroll analysis & reconciliation. Entered accruals accordingly.
  • Responsible for month-end close & prepared yearly 1099 forms.
  • Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
  • Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.

Accounts Payable Manager

Peloton Interactive Inc.
New York, NY
10.2017 - 10.2020
  • Performed & completed monthly Bank Reconciliations
  • Prepared and post journal entries
  • Processed multi-state monthly & quarterly sales & use tax returns.
  • Prepared yearly 1099 forms.
  • Input all relevant transactions and supervised properly within accounting system.
  • Managed accurate and timely processing of over 300 invoices per week.
  • Observed strict confidentiality regulations to maintain data security.
  • Coordinated accounts payable functions and improved workflow for 15 staff members.
  • Positively interacted with all partners, employees and customers using exemplary communication and interpersonal talents.
  • Automated workflow controls for collections management and credit risk assessment in accordance with SOX guidelines.
  • Spearheaded process improvements initiatives resulting in increased efficiency within accounts payable department.
  • Improved vendor relationships through timely payments and clear communication of company policies.
  • Supervised A/P & A/R staff
  • Reconciled & maintained inter-company accounts.
  • Onboard Suppliers into system for payment processing in accordance to tax law requirements as well as SOX compliance.
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Lead PM on systems process implementation and design for systems utilizing vendor services.
  • Reviewed monthly expense reports for accuracy, identifying opportunities for cost savings and efficiencies.
  • Closely monitored accounts to post timely payments and resolve billing discrepancies.
  • Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
  • Coordinated cross-functional projects involving multiple stakeholders from various departments throughout organization.
  • Implemented internal controls to mitigate risk of fraud, ensuring financial integrity within organization.
  • Collaborated with other departments to resolve billing issues promptly and maintain accurate financial records.
  • Evaluated existing software solutions to identify areas for improvement, leading to selection of more efficient accounts payable system that streamlined operations further.
  • Collaborated closely with procurement on purchase orders to streamline approval processes while ensuring adherence to established budget guidelines.

Education

Master of Science - Accounting And Finance

University of Phoenix
Tempe, AZ
02.2027

Bachelor of Science - Accounting And Finance

University of Phoenix
Tempe, AZ
05.2019

Skills

  • Strong communication skills
  • Account reconciliation specialist (Statements; Journal Entries)
  • Accounting Software Proficiency (Oracle-NetSuite; Concur; Yardi; SAP; Quickbooks; Salesforce; Billcom; Stripe)
  • Financial reporting specialist
  • Strong Analytical expertise
  • MS Office Suite (Proficient in Excel & Word)
  • Self-motivated professional
  • Accounting operations professional (SOX; GAAP; Tax-1099; T&E; Vendor Management)
  • Accounts Payable
  • Accounts Receivable
  • Tax Compliance
  • Auditing procedures
  • Production Accounting
  • Microsoft Excel expertise
  • Excellent Communication
  • Organizational Skills

Certification

Coupa platform Oct 2019

Languages

Spanish
Native or Bilingual

Timeline

Junior Production Accountant (Temp)

Great Bowery
02.2024 - 05.2024

AP Manager (Temp)

National Basketball Players Association (NBPA)
10.2022 - 05.2023

AP Specialist (Temp)

Warby Parker
04.2022 - 09.2022

Sr. Staff Accountant (Temp)

Frame.io
05.2021 - 04.2022

Staff Accountant (Temp)

Moncler, USA
10.2020 - 05.2021

Accounts Payable Manager

Peloton Interactive Inc.
10.2017 - 10.2020

Master of Science - Accounting And Finance

University of Phoenix

Bachelor of Science - Accounting And Finance

University of Phoenix

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