Kacie Bower
Placentia,CA
Summary
Accomplished professional with management experience in administrative roles. Demonstrated strengths include strategic planning, process improvement through the use of LEAN principals, and staff development. Previous work has resulted in streamlined operations, enhanced productivity, and improved team performance. Committed to fostering efficient, collaborative environments that propel business success.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Project Administration Manager
SoCal Commercial Build, Inc.
Remote
11.2021 - Current
- Manage staff and projects, enhancing efficiency by 50% through improved tracking systems.
- Managing a portfolio of construction projects worth up to $35M, maintaining strict budget compliance.
- Draft and review contracts, utilizing custom templates for diverse project needs.
- Coordinate procurement and vendor relations, maintaining project compliance and documentation.
- Oversee Project Administration, manage job costs and oversee budgets.
- Spearheaded adoption of contractor management software, streamlining project tracking and enhancing overall operational efficiency across commercial and residential projects.
- Drive project success through meticulous scheduling, procurement, and contract management, ensuring timely completion and optimal resource allocation.
- Manage complex financial processes including budget creation, AIA billings, and change order tracking, maintaining precise documentation for multi-million dollar projects.
- Foster seamless communication among stakeholders, handling RFIs, submittals, and OCIP/CCIP management, while providing comprehensive staff training on new systems.
Office Manager
SoCal Commercial Build, Inc.
Remote
11.2021 - Current
- Obtain necessary licenses and permits, ensuring compliance and smooth operations.
- Spearheaded company growth through strategic hiring, and job creation.
- Pioneered cloud-based data management, enhancing accessibility and eliminating remote server costs, resulting in substantial annual savings.
- Manage permit acquisition and compliance protocols.
AP/AR Specialist
SoCal Commercial Build, Inc.
Remote
11.2021 - Current
- Manage accounts payable and accounts receivable, ensuring timely vendor payments and accurate client invoicing.
- Implement rigorous quarterly audit procedures, ensuring precise tracking of payables and receivables for improved financial oversight.
- Expedite vendor payment cycles and client invoicing, significantly reducing outstanding balances and improving company liquidity.
- Developed streamlined subcontractor payment processes, reducing processing time and improving relationships with key partners.
- Manage complex financial transactions, ensuring precise tracking of payables and receivables to maintain robust financial health.
- Job cost project expenses and receivables.
Project/Contracts Administrator
KHS&S Contractors, Inc.
Anaheim, USA
02.2020 - 11.2021
- Managed commercial projects ranging in value between $5M-$50M, ensuring contract compliance and oversight
- Drafted and reviewed sub-contracts and sub-subcontracts, oversaw sub-subcontractors, and ensured insurance and payroll accuracy
- Handled AIA G702/G703 billings, tracked budgets, and conducted project audits
- Streamlined processes for enhanced project efficiency and compliance
- Facilitated certified payroll and OCIP reporting
- Administered comprehensive contract reviews, insurance requirements, certified payroll, and OCIP enrollment for large-scale construction projects
- Coordinated with diverse teams to ensure smooth project execution, from initial contract review to final audits and notarial acts
Payroll Administrator
KHS&S Contractors, Inc.
Anaheim, USA
01.2018 - 02.2020
- Managed and processed weekly payroll for union workers in 4 states, ensuring precise tax and union fee compliance.
- Ensured proper rates for employee benefits and union fringes.
- Orchestrated comprehensive audit responses for EDD and SSA inquiries, strengthening internal controls and compliance measures.
- Processed wage garnishments, child support orders, and other involuntary deductions accurately.
- Led union dispute resolution initiatives, establishing robust communication channels and maintaining positive labor relations.
- Developed efficient verification protocols for I-9 processing and work authorization, while maintaining comprehensive records for multiple jurisdictions.
- Processed field labor layoffs and discharges.
- Certified Payroll reporting and audits.
- OCIP and CCIP payroll reporting and audits.
- Processed and issued employee non-taxable reimbursements.
- Processed and issued employee tax forms (W-2, W-4) and maintained accurate payroll records.
- Calculated and processed special payments such as bonuses, severance, and back pay.
- Analyzed current processes and identified opportunities for improvement within the department's workflow using LEAN principals.
Funding Assistant
Stearns Lending
Yorba Linda, USA
10.2015 - 10.2017
- Received and stacked closing loan docs, assigned a funder to each closing loan, logged and filed all incoming documents for each loan file and indexed
- Cleared post-closing and investor audit, reviewed wire instructions for accuracy, ran MERS and collected final settlement statements
- Implemented a new strategy and procedure to escalate the funding process using a 'proactive' vs
- 'reactive' approach
Education
Certified Notary Public -
07.2025
Payroll Law Certification -
Fred Pryor Learning Solutions
04.2018
Riverside Community College
Norco, CA01.2013
Skills
- Project Management
- Contract Administration
- Budget Management
- Process Improvement
- Procurement
- Scheduling
- Payroll Processing
- AP/AR
- Microsoft Office
- G-Suite
- Construction Management
- Certified Payroll
- LEAN Principles
- Problem Solving
- Leadership
- Team Development
Certification
- Certified Notary Public, 07/01/21, 07/01/25, Commission #2367020
- Payroll Law Certification, 04/01/18, Fred Pryor Learning Solutions
Timeline
Project Administration Manager
SoCal Commercial Build, Inc.
11.2021 - Current
Office Manager
SoCal Commercial Build, Inc.
11.2021 - Current
AP/AR Specialist
SoCal Commercial Build, Inc.
11.2021 - Current
Project/Contracts Administrator
KHS&S Contractors, Inc.
02.2020 - 11.2021
Payroll Administrator
KHS&S Contractors, Inc.
01.2018 - 02.2020
Funding Assistant
Stearns Lending
10.2015 - 10.2017
Certified Notary Public -
Payroll Law Certification -
Fred Pryor Learning Solutions
Riverside Community College
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