Kaela Ruggeri
Montgomery Village,MD
Summary
Project management specialist with a strong record of leading projects from initiation to completion. Skilled in coordinating cross-functional teams and streamlining processes to boost efficiency. Consistently achieves project delivery on time and within budget while maintaining high quality standards. Demonstrated ability to enhance operational workflows and project results through strategic planning and effective communication. Skilled Office Manager with comprehensive experience in overseeing daily office operations, implementing effective policies for better efficiency and coordinating administrative activities. Strengths include multi-tasking abilities, strong communication skills, and proficiency in managing diverse teams. Significant contributions made to previous roles include improving organization systems and effectively handling multiple tasks concurrently under pressure.
Overview
5
5
years of professional experience
Work History
Office/Project Manager
Chryssa Wolfe with Hanlon Design Build
Washington, DC
06.2022 - 03.2025
- Coordinated schedules and maintained calendars for senior management.
- Managed office supplies and inventory for smooth daily operations.
- Organized meetings and prepared agendas for efficient communication.
- Maintained filing system for records, correspondence and other documents.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Facilitated team meetings to discuss project progress and address concerns.
- Developed project documentation to ensure clarity and alignment among stakeholders.
- Managed communication between cross-functional teams and external partners.
- Implemented project management tools to track milestones and deliverables.
- Developed and maintained project plans, timelines, and budgets.
- Built and established strong partnerships with teams, vendors and contractors.
- Monitored progress of each project to ensure timely delivery of deliverables in accordance with established quality standards.
- Maintained records of all documents related to each project including specifications, change orders, invoices.
- Led meetings with internal team members, consultants and contractors.
- Provided guidance to team members regarding tasks assigned to them.
- Collaborated closely with senior management on long-term strategic planning initiatives related to projects in development or execution stages.
- Assisted in preparing reports and presentations for department meetings.
- Maintained organized digital files and documentation for easy access.
- Communicated with clients to address inquiries and provide necessary information.
- Provided exceptional customer service by responding to requests promptly and professionally.
- Collaborated with senior architects on design concepts and project specifications.
- Conducted site visits to gather measurements and assess project feasibility.
- Prepared presentation materials for client meetings and design reviews.
- Organized project documentation and maintained accurate records of design changes.
- Ensured that all necessary permits were obtained prior to beginning work on any project.
- Attended client meetings to present progress reports on current projects.
- Inspected job sites throughout the construction process to ensure adherence to plan specifications.
- Prepared cost estimates for proposed projects based on materials costs, labor costs.
- Provided technical assistance during the bidding process for construction contracts.
- Participated in team brainstorming sessions to generate ideas for new projects.
- Updated project schedules as needed throughout the duration of a project.
- Collaborated with clients to discuss project goals and objectives.
- Assisted in the preparation of architectural drawings, designs, renderings, and documents.
- Coordinated recruitment efforts by posting job openings on various platforms.
- Assisted in onboarding new employees by preparing orientation materials and schedules.
- Conducted initial screening of resumes to identify qualified candidates for interviews.
- Supported payroll preparation by collecting employee timesheets.
- Communicated with clients to resolve billing inquiries promptly.
- Maintained sales records with payment details and invoices.
- Maintained confidentiality of sensitive financial information at all times.
Designer/Sales Agent
Closet America
Landover, MD
09.2022 - 05.2023
- Assisted customers in selecting closet shelving solutions tailored to their needs.
- Demonstrated product features and benefits to enhance customer understanding.
- Provided expert advice on material choices and design options for projects.
- Conducted follow-up calls to ensure customer satisfaction with products purchased.
- Utilized design software to produce high-quality graphics and layouts.
- Utilized precision measuring instruments such as micrometers, calipers.
- Created detailed 2D and 3D CAD models for various design projects.
- Conducted quality checks on CAD designs before final submission.
Assistant Manager
Five Guys
Salisbury, MD
10.2019 - 08.2020
- Supervised daily food service operations to ensure optimal quality and efficiency.
- Managed staff scheduling and training, enhancing team performance.
- Implemented inventory control systems for accurate tracking of food supplies.
- Ensured consistent compliance with health regulations and safety standards.
- Assessed customer feedback to refine food service offerings.
- Hired, trained, and evaluated team members to maximize productivity.
- Provided ongoing training on safe food handling practices for new employees.
- Maintained detailed records of food inventory and supplies.
Education
High School Diploma -
St. John's College High School
Washington, DC06-2017
Some College (No Degree) -
Salisbury University
Salisbury, MDSkills
- Project management and planning
- Client relationship management
- Budget oversight
- Strategic development
- CAD design expertise
- Quality assurance
- Team collaboration
- Effective communication
- Time management
- Problem-solving techniques
- Inventory oversight
- Presentation skills
- Customer service excellence
- Staff training and development
- Attention to detail
- Schedule coordination
- Contract negotiation
- Project scope definition
- Relationship building
- Project lifecycle management
- Workflow optimization
- Systems documentation design
- Accounts payable management
- QuickBooks proficiency
- Invoice processing efficiency
- Office administration
Timeline
Designer/Sales Agent
Closet America
09.2022 - 05.2023
Office/Project Manager
Chryssa Wolfe with Hanlon Design Build
06.2022 - 03.2025
Assistant Manager
Five Guys
10.2019 - 08.2020
High School Diploma -
St. John's College High School
Some College (No Degree) -
Salisbury University
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