KAI BRINSON
Summary
Strategic Athletic Administrator with 10 years of experience striving for operational excellence in elite collegiate programs. Proven track record in recruiting operations, NCAA compliance, key liaison for coaches, student-athletes, families, and stakeholders. Committed to academic, physical and operational excellence, reliability, innovation, and proactive problem-solving to build championship-level team environments.
Overview
13
13
years of professional experience
Work History
Special Assistant to the Head Coach - Women's Basketball
Georgetown University
Washington, DC
07.2023 - 04.2026
- Collaborated with and assisted the Head Coach in the daily operations of the women's basketball team.
- Provided support to coaches, staff, players, and student managers.
- Program operations, executive support, recruitment and talent acquisition, student-athlete development and academics, plus compliance and internal relations.
- Direct daily operations for a high-profile NCAA Division I program. Liaison between the Head Coach and university administrators, alumni, and donors.
- Coordinate major calendars. Align complex schedules for scouting, talent calls, stakeholder meetings and team practices, medical testing, travel, community service.
- Maintain 100% compliance with NCAA and Big East regulations. Meticulous program documentation, medical forms, and CARA logs in the ARMS database.
- Oversee onboarding of new staff and graduate assistants. Train and supervise student managers and practice players in practice logistics, home games, and travel.
- Oversaw recruiting budget, program expenses and procurement of supplies. Processed staff expense reports using Workday.
- Lead recruiting logistics, travel arrangements, official and unofficial visit itineraries, managed guest travel and event logistics, and coach registration for off-campus evaluations.
- Created recruitment tools to improve talent-tracking and execution of high-stakes itineraries for top-tier high school and transfer prospects.
- Academic mentor and coach to 3 players per season. Weekly progress checks; work with Academic Coordinator to maintain NCAA eligibility.
- Collaborate with nutritionists and sports performance staff. Design meal plans (catering, travel, and fueling stations) for elite athletic performance.
- Lead team-building activities, staff retreats, and celebrations to enhance program morale and cohesion.
- Team liaison for Equipment, Compliance, Development, and Fundraising; produce monthly newsletters to foster alumni engagement and donor support.
Office Manager
Feynman School
Potomac, MD
07.2022 - 07.2023
- Assisted Head of School in daily school operations to standardize operational procedures for all staff.
- Managed school office support for school administrators and staff.
- Composed school-wide communications system. Resulted in 90% open rate for communications sent out.
- Updated the school academic, faculty, enrichment calendars. Provide and follow-up correspondence for communication, policies, fundraisers, after-school activities.
- Created and maintained tracking systems for student attendance.
- Set up and secured professional development for staff and faculty.
- Managed the after-school enrichment programming; tracked registration and fees; prepared field trip and transportation requests, calendars.
- Edited and captured images for yearbook and marketing materials. Organized and inventoried school-wide curriculum and materials.
- Performed as a substitute teacher as needed.
Paraprofessional
Feynman School
Potomac, MD
02.2022 - 06.2022
- Assisted administrators and teachers with assigned clerical tasks.
- Completed assigned projects for administration and teachers. Daily communication with classroom educators and administration.
- Monitored students during lunch, recess, and breaks.
- Addressed students' personal, physical, and emotional needs.
- Guided classes when teachers were absent.
Associate Director of Student Activities
DeLaSalle High School
Minneapolis, MN
07.2015 - 07.2021
- Assisted Activities Director with daily department operations.
- Supervised coaches and athletic teams, for 20 varsity teams and 20 lower-level teams, as well as various student activity programs (20+ clubs/teams/groups).
- Site Supervisor for athletic and activity events.
- Coordinated practice schedules, game schedules, and game-day operations.
- Organized transportation arrangements and secured officials for events.
- Assisted Activities Director with interviewing and hiring all coaches.
- Assisted with performance evaluations for coaches during practices and competitions.
- Organized professional development opportunities for coaches and moderators.
- Managed student records (eligibility forms and student-athlete sports physicals).
- Managed online databases for student activities and the school's websites.
- Developed inventory systems for effective record keeping. Organized, distributed, and collected athletic equipment and uniforms.
- Maintained a positive relationship with Minneapolis Park Board which enabled us to secure off campus practice fields.
- Maintained and nurtured relationships with stakeholders, including students, families, coaches, faculty, administration, and alumni.
- Served as Student Council Moderator. Coordinated prom, school spirit weeks, pep rallies, and community initiatives.
- Strengthened student and athlete team leadership with training and activity programs.
- Co-created a unique 'DeHappy Committee' to improve employee morale.
Assistant Varsity Girls' Soccer Coach
DeLaSalle High School
Minneapolis, MN
08.2013 - 07.2021
- Strategic practice planning to improve soccer skills for female athletes.
- Taught teamwork skills through practice drills and team-building exercises.
- Aided in organizing game rosters and lineups in preparation for matches.
- Scouted opponents and analyzed game footage to get ready for upcoming games.
- Assisted in the organization and collection of uniforms and equipment.
- Lead varsity team to first-ever Conference Championship Title in program history.
Learning Specialist Assistant
DeLaSalle High School
Minneapolis, MN
07.2015 - 05.2017
- Established secure, personalized testing environments for students with IEP/504 plans and temporary injury accommodations.
- Partnered with Learning Specialist to deliver targeted support for varied learning needs.
- Maintained student compliance with IEP goals and behavior intervention plans.
- Applied customized, high-impact learning strategies for academic growth. Cultivated study skills to boost student academic independence and engagement.
Education
Bachelor of Arts - Psychology
University of Minnesota
Skills
- Athletic Administration & Operations
- High-level Administrative Support
- NCAA DI Compliance
- Game Day and Event Operations
- Team Travel and Logistics
- Recruiting Operations
- Student-Athlete Development and Welfare
- Eligibility & Scholarship Management
- Title IX Awareness
- University Policies
- Stakeholder & Donor Relations
- Project Management
- Strategic Planning
- Talent Acquisition
- Team Building
- Collaboration
- Alumni & Community Engagement
- Technical Skills
- Google Workspace
- Microsoft Office Suite
- Teamworks
- ARMS Compliance & Recruiting
- Workday
- Canvas LMS
- Canva
- Constant Contact
- TeamSnap
Websites
Certifications And Awards
- Section 5A Assistant Coach of the Year (2018) - DeLaSalle High School Varsity Girls Soccer
- First Aid/CPR/AED Certified
Timeline
Special Assistant to the Head Coach - Women's Basketball
Georgetown University
07.2023 - 04.2026
Office Manager
Feynman School
07.2022 - 07.2023
Paraprofessional
Feynman School
02.2022 - 06.2022
Associate Director of Student Activities
DeLaSalle High School
07.2015 - 07.2021
Learning Specialist Assistant
DeLaSalle High School
07.2015 - 05.2017
Assistant Varsity Girls' Soccer Coach
DeLaSalle High School
08.2013 - 07.2021
Bachelor of Arts - Psychology
University of Minnesota