Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
Generic

Kai Nicholas

Mobile

Summary

Dynamic and motivated professional eager to embrace new challenges and drive success in a fast-paced environment. Possesses a robust work ethic, adaptability, and exceptional interpersonal skills that foster collaboration and enhance team performance. Proven ability to work efficiently while quickly mastering new skills, ensuring seamless integration into any role. Committed to delivering high-quality results and contributing positively to organizational goals.

Overview

14
14
years of professional experience

Work History

Quality Documentation Specialist

Airbus Americas Final Assembly Line
09.2024 - Current
  • Conducted research to clarify dictated information and resolve discrepancies.
  • Collaborated with team members to share knowledge and keep workflow moving smoothly.
  • Troubleshot and resolved technical issues to maintain productivity and quality of work.
  • Handled multiple projects simultaneously, providing clients with prompt and high-quality service.
  • Utilized templates and macros to streamline transcription processes.

Administrative Assistant III

Airbus Americas Final Assembly Line
04.2023 - 09.2024
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained inventory of office supplies and placed orders.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.

Flight Works Alabama Operations Admin

Airbus Americas
01.2022 - 04.2023
  • Assist in employee, customer, and supplier events including contacting vendors, arranging, and organizing event activities as well as soliciting employee support to successfully execute.
  • Serve as a point of contact and support for any A/V or IT related needs for meetings and events at Flight Works Alabama.
  • Arrange for meeting rooms, catering, and equipment set-up for Airbus employees, customer, and supplier visits.
  • Coordinate and collect all required documents for all Final Assembly Line tours and guide special guests and state/local officials through the Final Assembly Line and giving an approved/scripted tour while adhering to the Company guidelines and policy.
  • Responsible to ensure all guests are entered into the Airbus OCR system for vetting and security purposes.
  • Communicating and coordinating with Airbus colleagues as necessary for Flight Works Alabama, Workforce Development, and Economic Development.
  • Act as a positive representation of the business to the community including elected officials, educators, customers, and suppliers.
  • Serve as a point of contact between Herndon and Mobile Offices for Airbus events at Flight Works Alabama.
  • Assist in coordinating Customer visits with the Herndon office, FAL customer service reps, and responsible Airbus employees.
  • Arrange meeting rooms, catering, and A/V equipment for customers and suppliers.
  • Manage calendars, set meetings, work with other Company divisions as necessary on Mobile projects.
  • Collaborate and communicate successfully with other entities outside of the business.
  • Serve as a point of contact for any renovations, building, projects, and exhibits.
  • Maintain all exhibits and assure they are working properly each day.
  • Assist in any repairs of exhibits and yearly software subscription renewals
  • Request bids from vendors.
  • Coordinate any building maintenance with State of Alabama, Contractors and Johnson Controls Inc.
  • Coordinate exhibits and building improvements and report on there programs, status, and deliverables with vendors.
  • Participate in Airbus Monthly Meeting with Johnson Controls Inc.
  • Work with Airbus facilities (Herndon) and Johnson Controls Inc.
  • Provide administrative support to the Director of Workforce and Economic Development to include professionally answer correspondence and be responsible for highly confidential and sensitive information.
  • Establish, develop, maintain, and keep current filing system and contact lists and
  • Order office supplies for Airbus through Click n Buy
  • Fill-In as needed to assist with Flight Works Alabama projects
  • Assist in booking travel and submitting all related documents
  • Participate in MFT Meetings

Administrative Assistant/Office Manager

Airbus Americas (Contract)
08.2019 - 12.2021
  • Provide administrative support to the Director of Economic and Community Development.
  • Professionally answer correspondence and be responsible for highly confidential and sensitive information.
  • Establish develop, maintain and keep current filing systems and contact list up to date.
  • Arrange meeting rooms and catering
  • Participate in Community Relation IPT
  • Guide tour groups through the Final Assembly Line and giving an approved/scripted tour.
  • Assist in employee events and parties including contacting vendors, arranging and organizing event activities.
  • Manage calendars, set meetings, work with other Company divisions as necessary on Mobile projects.

Inside Sales Support

Overseas Hardwoods
06.2018 - 08.2019
  • Answering incoming calls
  • Cross trained between Sales and Administra4on
  • Briefly reviewed creating and managing drawings
  • Running reports for historical buying structure for customers
  • Create reports in Excel
  • Entering purchase orders
  • Creating tags for material in the warehouse and plant
  • Supporting all the Sales Reps in and outside the office
  • Learned New Digi Tally Software for updates and teaching
  • Learned 3rd Party Logistic Software to teach other employees
  • Entering Sales Orders
  • Helping Customers with payments
  • Troubleshootng when Outside Sales Reps have technically problems with Software and orders
  • Attend Excel Class
  • Excel Basic and Excel Beyond the Basics
  • Confirm Purchase Orders from Customers
  • Set up new customers in all software
  • Processing Credit Applications
  • Order supplies and company Giveaways
  • Make Dinner reservations for guests
  • Organized company’s yearly Sales Summit
  • Created How to Manuals for employees
  • Book Hotel rooms for guest and employees
  • Create Flyers for customers
  • Organize Lunches and company meetings for visiting customers, including scheduling tours and activities for guest
  • Design and mail company Christmas Cards

Staff Development Program Coordinator

Springhill Medical Center
08.2017 - 06.2018
  • Answering multiple phone line and routing calls
  • Ordering supplies for the offices
  • Scheduling meetings in our conference rooms
  • Running reports in ShareSafe
  • Entering Attendance Sheets and Evaluations into ShareSafe
  • Creating PowerPoint's and videos
  • Helping guest set up for events and showing them how to use equipment
  • Researching information to create new PowerPoint slides
  • Make sure each conference room is ready for the next event and having signs placed out accordingly
  • Making binders for new RNs and Care Techs orientation
  • Helping employees with ShareSafe issues
  • Make copies of General Review weekly for Infection Prevention
  • Organizing office areas and making sure everything is easily accessible
  • Helping coworkers with different task as needed.

Human Resources – Assistant

Springhill Medical Center
08.2016 - 08.2017
  • Answering multiple phone lines and routing calls
  • Greeting employees
  • Scanning employees files
  • Making employees badges
  • Reviewing Applications
  • Rerouting Applications
  • Verifying Employment
  • Sending out Exit Interview forms
  • Assisting employees with personal changes, and questions
  • Enter new hire information on the State of Alabama Dept.of Industrial Relations site
  • Assist applicants with completing background forms
  • Track employees due for 90 day evaluations, new position evaluations, or probationary evaluations and enter into the computer
  • Sending out birthday cards to employees.

Vet Tech/Front Desk

George County Vet Clinic
05.2013 - 08.2016
  • Holding animals
  • Giving proper medication to animals
  • Refilling Medications
  • Assisting with surgery
  • Preparing animals for surgery
  • X-Ray animals
  • Washing animals
  • Scheduling appointments
  • Assisting customers with payments
  • Opening/Closing
  • Answering multiple phone lines.

Cashier

Foosacklys Chicken Fingers
10.2011 - 08.2013

Education

Pryor Learning Solutions Excel Basics -

Pryor Learning
01.2019

Pryor Learning Solutions Excel -

Pryor Learning
01.2019

High School Diploma -

Mcgill-Toolen Catholic High School
01.2013

Skills

  • Proficient in computer applications
  • Adaptable to changing environments
  • Dedicated professional attitude
  • Service excellence
  • Effective communication
  • Collaborative teamwork
  • Strong organizational skills
  • Effective problem resolution
  • Innovative thinking
  • Trustworthy in commitments
  • Office administration

Additional Information

  • Microsoft Office (5+ years)
  • Google Workspace (2+ years)

Timeline

Quality Documentation Specialist

Airbus Americas Final Assembly Line
09.2024 - Current

Administrative Assistant III

Airbus Americas Final Assembly Line
04.2023 - 09.2024

Flight Works Alabama Operations Admin

Airbus Americas
01.2022 - 04.2023

Administrative Assistant/Office Manager

Airbus Americas (Contract)
08.2019 - 12.2021

Inside Sales Support

Overseas Hardwoods
06.2018 - 08.2019

Staff Development Program Coordinator

Springhill Medical Center
08.2017 - 06.2018

Human Resources – Assistant

Springhill Medical Center
08.2016 - 08.2017

Vet Tech/Front Desk

George County Vet Clinic
05.2013 - 08.2016

Cashier

Foosacklys Chicken Fingers
10.2011 - 08.2013

Pryor Learning Solutions Excel -

Pryor Learning

High School Diploma -

Mcgill-Toolen Catholic High School

Pryor Learning Solutions Excel Basics -

Pryor Learning

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