Kailyn Kaiser
Pace,FL
Summary
Highly organized and detail-oriented professional with strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, managing calendars and preparing reports. Knowledgeable in project management principles, business processes and customer service best practices.
Overview
5
5
years of professional experience
Work History
Make Ready Coordinator
Progress Residential
05.2022 - 07.2024
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Collaborated with department heads to develop strategic plans aligning with overall company objectives, fostering a unified approach toward shared goals.
- Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Entered data, generated reports, and produced tracking documents.
- Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
- Coordinated cross-functional teams, resulting in seamless project execution and enhanced outcomes.
- Proficient in Yardi and Salesforce.
Maintenance Coordinator
Atlanta Partners Property Management
02.2021 - 05.2022
- Manage work orders and inspections on properties
- Schedule and dispatch maintenance issues as needed
- Preparing and evaluating bids on repairs, restorations, and renovations
- Work with maintenance technicians, vendors, property inspectors, property managers and outside contractors/vendors to determine additional budget and scope as needed.
- Enhanced communication between departments, facilitating prompt responses to maintenance requests and reducing delays in repairs.
- Monitored priorities and liaised between maintenance team and management, delegating tasks to complete on time.
- Maintained detailed records of all maintenance activities performed, allowing for effective tracking of progress over time.
Administrative Assistant- Commercial Division
Trademark Contractors, LLC
08.2020 - 02.2021
- Provide support to the Commercial Construction Division
- Handle day-to-day clerical items such as mail, phones, invoices, and billing
- Ability to handle multiple tasks simultaneously and interact with all levels in corporate environment
- Maintain and submit all scheduled pay applications and waivers monthly through General Contractor
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Executive Administrative Assistant
Contemporary Marketing Group
08.2019 - 08.2020
- Provides support to COO and Hard Surface Production Manager; provides support to other organization’s executives as needed; supports general requests for assistance across the company
- Assists with and supports multiple and various departmental tasks and responsibilities (Purchase Orders, Production Orders, Sales, Accounting, Human Resources, etc.)
- Manages extremely busy calendar(s); scheduling meetings & events as needed
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
Education
MBA - Business
Southern New Hampshire University
05.2022
Skills
- Customer Service
- Data Entry
- Work Planning and Prioritization
- Relationship Building
- Project Coordination
- Schedule Coordination
- Staff Management
- Scheduling and calendar management
- Project Support
Accomplishments
Associate of the Quarter Dec. 2022
Key Qualifications
- Exceptional General Office Skills and Administrative Duties
- Strong Customer Service Skills
- Excellent Interpersonal, Verbal, and Written Skills
- Responsible and Dependable Team Player
- Detail Oriented and Self Starter
- Excellent Proficiency in Microsoft Outlook, Word, Excel, PowerPoint
- Proficient in various Business Application Software including: Salesforce, Yardi Voyager, AppFolio, SAP Business, ADP Business, QuickBooks, Best Case, Amicus, and LISA
Timeline
Make Ready Coordinator
Progress Residential
05.2022 - 07.2024
Maintenance Coordinator
Atlanta Partners Property Management
02.2021 - 05.2022
Administrative Assistant- Commercial Division
Trademark Contractors, LLC
08.2020 - 02.2021
Executive Administrative Assistant
Contemporary Marketing Group
08.2019 - 08.2020
MBA - Business
Southern New Hampshire University
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