Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Kaitlin Rice

Clarksville,TN

Summary

Highly-motivated employee with a background in Accounting and Executive Assisting. A desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Construction Accountant/HR Coordinator

Covenant Capital Holdings
Nashville, TN
10.2023 - Current
  • Analyzed financial data to ensure compliance with generally accepted accounting principles.
  • Prepared monthly reports on accounts receivable, accounts payable, and job costings.
  • Reviewed subcontractor invoices for accuracy and completeness.
  • Developed and maintained construction project budgets.
  • Performed audit procedures to verify the accuracy of financial statements and records.
  • Reconciled bank statements and prepared journal entries as needed.
  • Prepared monthly and year-end closing statements, financial documents and invoices.
  • Reviewed financial information detailing assets, liabilities and capital and prepared balance sheets and profit and loss statements.
  • Updated and managed accounts payable databases, employing access controls to protect data.
  • Managed employee's benefits packages, vacation time or other HR-related matters.

Office Manager/Accountant

Contours Medical Spa, LLC
Frankin, TN
05.2022 - 10.2023
  • Assisted with the preparation of budgets, forecasts and financial statements.
  • Created and maintained a filing system for records, correspondence and other documents.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Managed office budget to handle inventory, postage and vendor services.
  • Elevated customer satisfaction ratings by promptly resolving client and case issues.
  • Oversee day-to-day operations of the medical spa office, including organizing office procedures, managing supplies, and ensuring a well-maintained and organized workspace
  • Assist with billing processes and manage financial records
  • Maintained and Improved CRM processes, ensuring seamless appointment schedules optimizing appointment flow
  • Leading the marketing team to create promotions, marketing materials, and update social media profiles
  • Address challenges and solve problems that may arise in daily operations, collaborating with the executive team to find effective solutions.

Executive Assistant & Bookkeeper for CEO/President

Windward Intelligence, Inc.
Plainville, MA
06.2019 - 05.2022
  • Provide comprehensive administrative support to the President and CEO, managing calendars, scheduling meetings, and handling correspondence
  • Act as a liaison between the executive and internal/external stakeholders, ensuring effective and timely communication
  • Arrange and coordinate travel plans
  • Managed daily invoices, reports and proposals.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Prepare materials, agendas, and documentation for meetings attended by the President and CEO
  • Oversee the organization and efficiency of the CEO's remote office, including handling technology and connectivity issues to ensure seamless operations
  • Handle confidential information with the utmost discretion, maintaining a high level of professionalism
  • Manage and reconcile expenses for the executives
  • Proactively manage the executive's calendar, optimizing time and prioritizing tasks
  • Facilitate communication and collaboration among all employees
  • Organize and maintain important documents, contracts, and records, ensuring easy access and retrieval
  • Coordinate and plan virtual events, conferences, and webinars.
  • Provide strategic support by conducting research, preparing reports, and assisting in decision-making
  • Address challenges and proactively find solutions to ensure the smooth functioning.

EMT Crew Chief

Derby Line Ambulance
Derby Line, VT
09.2015 - 12.2021
  • Provide effective leadership to the EMT crew, ensuring efficient and coordinated EMS
  • Oversee and supervise the activities of EMTs on duty, ensuring adherence to protocols and guidelines
  • Conduct training sessions for EMTs to enhance their skills and knowledge in emergency medical procedures
  • Lead the team in delivering high-quality patient care during emergencies, including assessment, treatment, and en route
  • Coordinate with other emergency responders to ensure a seamless and collaborative response to emergencies
  • Ensure accurate and timely documentation of patient information, treatment provided, and other relevant details
  • Clear and effective communication with team members, dispatchers, and healthcare facilities
  • Demonstrate strong problem-solving skills in high-pressure situations, making quick and informed decisions
  • Interact with the public in a professional and compassionate manner.

Education

Bachelor of Science - Cybersecurity / Accounting

Southern New Hampshire University
01-2024

Skills

  • Calendar Management
  • Excellent Communication Skills
  • Travel Arrangements
  • Confidentiality
  • Business Management
  • Supplies and Inventory Control
  • Team Coordination
  • Vendor Management
  • Data Entry
  • Team Collaboration
  • Invoicing and Billing
  • Financial Reporting
  • Expense Management
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • General Ledger
  • Payment Reconciliation
  • Financial Accounting
  • Management Skills
  • Adobe Software Proficiency
  • Accounting And Bookkeeping
  • Excel Master
  • Superb Management Skills
  • QuickBooks
  • Concur
  • Salesforce
  • Adaptability
  • Time Management
  • Problem Solving
  • Attention to Detail
  • Data Entry And Management
  • Invoice Processing
  • Enrollment Coordination

Certification

  • Google IT Support Professional
  • Google Cybersecurity Professional

Timeline

Construction Accountant/HR Coordinator

Covenant Capital Holdings
10.2023 - Current

Office Manager/Accountant

Contours Medical Spa, LLC
05.2022 - 10.2023

Executive Assistant & Bookkeeper for CEO/President

Windward Intelligence, Inc.
06.2019 - 05.2022

EMT Crew Chief

Derby Line Ambulance
09.2015 - 12.2021

Bachelor of Science - Cybersecurity / Accounting

Southern New Hampshire University

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