Summary
Overview
Work History
Education
Timeline
Generic

Kaitlyn Ruppert

Phoenix,AZ

Summary

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

14
14
years of professional experience

Work History

Special Projects Coordinator

Mid State Mechanical
04.2024 - 07.2024
  • Developed comprehensive budget forecasts for all projects, ensuring financial accuracy and accountability.
  • Created detailed schedules of values and managed 20-day notices to streamline project timelines.
  • Coordinated the procurement of materials, optimizing supply chain efficiency.
  • Supported project managers with all financial aspects, enhancing project performance.
  • Coordinated cross-functional teams for successful project completion, fostering collaboration and teamwork.
  • Presented regular progress updates to senior leadership, highlighting achievements as well as challenges encountered during project execution.

Office Manager

Barrier Insulation LLC
08.2023 - 11.2023
  • Directed incoming leads and coordinated field crew schedules, improving operational efficiency.
  • Established strategic partnerships with local businesses, enhancing company visibility and collaboration.
  • Conducted on-site client meetings to provide accurate job estimates, driving customer satisfaction.
  • Implemented innovative marketing strategies across social media platforms, boosting lead generation.
  • Developed and maintained new accounts with builders and construction business owners.
  • Administered payroll accounts for field technicians, ensuring timely and accurate payments.
  • Oversaw invoicing and progress billing, to warrant seamless financial operations.
  • Addressed and resolved customer service issues, maintaining high levels of client satisfaction.

Construction Project Coordinator

Pool Town Inc
02.2019 - 07.2023
  • Increased efficiency of on-site operations by implementing standardized processes for task management and documentation procedures.
  • Managed commercial construction projects by working effectively with subcontractors, engineers and architects.
  • Consulted with clients to define objectives and develop scopes.
  • Resolved issues swiftly through effective problem-solving skills, minimizing delays in project completion times.
  • Kept projects on schedule and within budget while serving as project leader.
  • Managed budgets, schedules, and resources for multiple construction projects simultaneously.
  • Contributed to successful project outcomes by effectively managing risks through proactive planning and mitigation strategies.
  • Fostered positive relationships with clients through clear communication, timely updates, and professionalism during all stages of the project lifecycle.

Office Manager/Sales Manager

Vector Marketing and Cutco Products
06.2010 - 12.2018
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
  • Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.

Education

High School Diploma -

Howell High School
Howell Township, NJ
06.2010

Timeline

Special Projects Coordinator

Mid State Mechanical
04.2024 - 07.2024

Office Manager

Barrier Insulation LLC
08.2023 - 11.2023

Construction Project Coordinator

Pool Town Inc
02.2019 - 07.2023

Office Manager/Sales Manager

Vector Marketing and Cutco Products
06.2010 - 12.2018

High School Diploma -

Howell High School

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Kaitlyn Ruppert