Kaitlynn Colon
Nashua
Summary
Dedicated and determined professional with a proven track record of exceeding expectations in administrative support roles. Known for unwavering work ethic and commitment to achieving excellence in all tasks. Specializing in administrative assistance and data entry, possess a keen ability to adapt quickly and a strong desire for continuous learning. Previous employers can attest to unparalleled work ethic, making a valuable addition to any team.
Overview
15
15
years of professional experience
Work History
Invoice Processor
John Peabody Inc
01.2010 - Current
- Processed invoices with high accuracy, ensuring timely payment and compliance with company policies.
- Reviewed and validated vendor billing statements to prevent discrepancies and improve reconciliation processes.
- Coordinated with internal departments to resolve invoice-related issues, enhancing communication and efficiency.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
Administrative Assistant
Early Start Learning Academy
01.2014 - 10.2018
- Answered incoming calls and directed messages to correct party.
- Coordinated daily administrative operations to support educational programs and staff activities.
- Managed scheduling for meetings, events, and parent communications, ensuring timely notifications.
- Developed and maintained filing systems for student records and program documentation.
- Streamlined communication processes between parents, teachers, and administration to enhance collaboration.
- Trained new administrative staff on office procedures, software applications, and best practices.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Maintained inventory of office supplies and placed orders.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Supported office staff by processing correspondence, documents, and reports.
- Scheduled meetings and assisted in making travel arrangements.
- Researched executive business operations to compile information into detailed reports.
- Processed invoices accurately and efficiently, ensuring timely payments to vendors.
- Managed vendor relations, resolving discrepancies and maintaining clear communication.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
Education
High School Diploma -
Lowell Catholic High School
Lowell, MA05.2013
Skills
- Fast adaptation to new tasks
- Clear and concise communicator
- Exhibits strong work ethic
- Manages deadlines effectively
- Data management
- Workflow optimization
- Deadline management
- Time management
- Problem-solving
- Customer service
- Multitasking Abilities
- Multitasking
- Reliability
- Organizational skills
- Cash handling
- General accounting
- Adaptability and flexibility
- Active listening
- Billing and invoicing
- Self motivation
- Payment transactions
- Goal setting
- Professionalism
- Record keeping
- Administrative support
- Financial transactions
- Payment collection
- Data analysis
- Verbal and written communication
- Excellent communication
- Problem-solving abilities
- Teamwork
- Financial record keeping
- Payment processing
- Document management
- Invoice processing
- Microsoft office
- Attention to detail
- Teamwork and collaboration
- Customer service support
Timeline
Administrative Assistant
Early Start Learning Academy
01.2014 - 10.2018
Invoice Processor
John Peabody Inc
01.2010 - Current
High School Diploma -
Lowell Catholic High School
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