Summary
Overview
Work History
Education
Skills
Leadership Experience
Communication Skills
References
Timeline
Generic

Kaleena Gutierrez

Port Lavaca,TX

Summary

Detailed oriented Office Manager with the skills needed to effectively run daily operation for any business. Adept in providing outstanding day-to-day administrative support to management and staff. Sharpened ability to help develop policy and procedures for effective productivity.

Overview

13
13
years of professional experience

Work History

Business Owner

Pucker Up Sips & More
02.2023 - Current
  • Implemented efficient processes for ordering inventory and tracking deliveries.
  • Advised employees on best practices regarding safety protocols and procedures.
  • Ensured compliance with applicable laws and regulations while running the business.
  • Supervised company social media and marketing efforts to expand brand awareness and attract new customers.
  • Established partnerships with other businesses in related industries for mutual benefit.
  • Oversaw financial activities, including budgeting, forecasting, and accounting to ensure fiscal health.

Office Manager

Coastal Engine and Compression, Inc.
11.2018 - 06.2024
  • Assisted in developing budgets for departmental expenses.
  • Maintained filing system for records, correspondence and other documents.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Coded and entered daily invoices with in-house accounting software.
  • Administered payroll and maintained proper documentation of employee personnel.

Office Manager

Mohawk Field Services, Inc.
02.2016 - 09.2018
  • Performed quality checks on final payrolls prior to their transmission or distribution.
  • Maintained detailed records of all wage calculations and deductions.
  • Prepared reports related to wages, taxes, garnishments, 401K contributions and benefits packages.
  • Implemented policies that ensured compliance with federal and state regulations concerning taxation of wages.
  • Verified accuracy of timesheets before submitting them for processing.
  • Provided support during internal audits by responding to queries regarding payroll documents and transactions.

Office Manager

Air-Cool Air Conditioning
03.2011 - 02.2016
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
  • Reviewed completed work to verify consistency, quality, and conformance.
  • Delegated work to staff, setting priorities and goals.
  • Produced thorough, accurate and timely reports of project activities.
  • Managed office supplies inventory and placed orders when necessary.
  • Scheduled appointments between clients and customers and internal staff members.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.

Education

Diploma -

Cornerstone Christian Academy
Port Lavaca, TX

Skills

  • Customer Service
  • Interpersonal Communication
  • Administration
  • Excellent Multitasking
  • Effective Time Management
  • Financial Accounting
  • Knowledge of Office Technology
  • Business Administration
  • Staff Management
  • Staff hiring
  • Social Media Marketing
  • Purchasing and planning

Leadership Experience

Implemented new goals and standards to help align business operations with profit goals.

Communication Skills

Nurtured an effective environment to help team develop and maintain open and clear communication.

References

Available upon request.

Timeline

Business Owner

Pucker Up Sips & More
02.2023 - Current

Office Manager

Coastal Engine and Compression, Inc.
11.2018 - 06.2024

Office Manager

Mohawk Field Services, Inc.
02.2016 - 09.2018

Office Manager

Air-Cool Air Conditioning
03.2011 - 02.2016

Diploma -

Cornerstone Christian Academy

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Kaleena Gutierrez