Kaleigh Garraffa
New Rochelle,New York
Summary
Resourceful, proactive, and detail-oriented administrative professional with a strong background in office management, communications, publishing, and event coordination. Skilled in managing complex schedules, supporting executive leadership, following appropriate processes and workflows throughout multiple departments, and producing compelling content across digital and print platforms. Brings exceptional organizational, writing, and editing skills, with a collaborative mindset and a passion for storytelling and impactful communication. Experienced in nonprofit and creative sectors, with a proven ability to juggle high-volume tasks with accuracy, creativity, and professionalism.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Business Council of Westchester (BCW)
08.2023 - Current
- Provide administrative support across multiple departments, including Membership, Events, and Operations, and leadership
- Assist with billing processes, including providing invoice copies and compiling daily check reports
- Oversee and contribute to the BCW Podcast Network, including coordinating interview logistics for the podcast guests, writing and preparing interview scripts for hosts, and developing comprehensive episode titles and social media captions to promote each episode across digital platforms
- Manage and respond to all member inquiries submitted through the BCW website
- Set up and assist with on-site and virtual registration for events, ensuring smooth check-in and guest experience
- Coordinate and manage scheduling of meetings for the President, Vice President, staff, and organizational committees
- Monitor and post member-submitted news and announcements on the BCW website
- Create digital assets and graphics for events and promotions using Canva
- Manage all incoming and outgoing mail and shipments, including daily distribution and correspondence handling
- Maintain and track inventory for office and event supplies
- Execute and certify Certificate of Origin Stamps
- Manage boardroom setups, IT equipment, and supply room organization
Author Mentor & Junior Publishing Assistant
New Degree Press
11.2021 - 08.2023
- Connected with authors for a 'positioning call' to discuss the concept of their books as well as their publishing and campaign goals
- Assisted authors in their areas of concern: book concept, writers' block, campaigning, and more
- Collaborated with authors on a public relations campaign and marketing plan customized to their needs
- Opened communication between authors and their publishing team to further develop their manuscripts and post-publishing strategies
- Attended monthly meetings with authors and fellow mentors to discuss and collaborate on authors' questions and concerns
Administrative Assistant
Windy Ridge Preschool
06.2021 - 08.2023
- Maintained and organized student files and documents
- Communicated with prospective parents to schedule student visits, provide curriculum information, and help answer any questions they may have prior to enrolling their child
- Processed student enrollment and created student files
- Wrote, edited, and proofread monthly newsletters and distributed them to parents
- Assisted in organizing monthly calendar to fit student curriculum
- Distributed children's weekly projects and assignments to parents
Publishing Intern
New Degree Press
05.2020 - 05.2021
- Participated in a national program run by Georgetown professor and author, Eric Koester, to write and publish a novel under New Degree Press
- Developed creative concept as well as collaborated with editor and publishing team to plan execution
- Created a public relations and marketing campaign to promote novel with publishing team
- Conducted research to further develop book topic
- Completed several rounds of proofreading manuscript
- Created fundraising campaign to help fund publishing costs via social media and word of mouth campaigning strategies
- Attended weekly meetings with editor to discuss progress of the book and collaborate on marketing efforts
- Attended weekly meetings to learn in depth about the publishing process, as well as to collaborate with other authors on their work
Education
Bachelor's Degree - Spanish, Communication Studies, Creative Writing, Latin American Caribbean Studies
Marist College
Poughkeepsie, NY05.2021
Skills
- Calendar & Meeting Coordination
- Travel Booking & Logistics
- Invoice Processing and Billing
- Microsoft Office Suite
- Google Workspace
- Social Media Content Creation
- Canva (Design & Marketing Support)
- Written & Verbal Communication
- Formal and Creative Writing
- Spanish Language Communication
- Proofreading
- Event & Registration Support
- Time Management
- Attention to Detail
Publications
Las Locas: the madwomen, Kaleigh Garraffa, New Degree Press, 2021
Certification
StarPower Leadership Program, The Business Council of Westchester – Completed 2024
Timeline
Administrative Assistant
Business Council of Westchester (BCW)
08.2023 - Current
Author Mentor & Junior Publishing Assistant
New Degree Press
11.2021 - 08.2023
Administrative Assistant
Windy Ridge Preschool
06.2021 - 08.2023
Publishing Intern
New Degree Press
05.2020 - 05.2021
Bachelor's Degree - Spanish, Communication Studies, Creative Writing, Latin American Caribbean Studies
Marist College
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