Microsoft Excel
Kamila Marins
Sr Accountant
Portland,OR
Summary
Experienced Senior Accountant successful at cultivating effective working relationships at all levels while driving improvements to budget administration, expense tracking and forecasting of future financial needs. Proven track record of performing work ethically while maintaining integrity of all financial data. Adept in communicating with different departments and stakeholders and proficient in using QuickBooks, Sage, Excel, and G-suite.
Overview
13
13
years of professional experience
5
5
years of post-secondary education
1
1
Language
Work History
Senior Accountant
Columbia Grain International
03.2023 - Current
- Collaborates with the controller to research and correct issues as needed
- Tracks expenses and analyze month-over-month variances and communicating anomalies to management for follow up
- Performs month-end accounting/general ledger account reconciliations
- Prepares monthly cost accruals
- Assists CFO, Controller and Assistant Controller with special projects
- Helps coordinate accounting systems and internal controls
- Assisted in internal and external audits by preparing necessary documentation and responding to auditor inquiries.
- Provided timely and accurate financial reporting to senior management, enabling informed decision-making based on reliable data.
- Maintain accurate supporting documentation for all work
- Prepare monthly sale/use/excise tax report
- Prepares annual 1099s for reporting
- Maintains and monitors prepaid insurance, lease and Real Estate Taxes
- Prepares payroll and benefits entries and allocation twice monthly from reports provide by HR.
- Coordinated with various departments to gather financial data, ensuring accurate representation of each business unit''s performance.
Administrative and Accounting Manager
Oregon Community Health Workers Association
05.2020 - 01.2023
- Led the development of finance and accounting processes and procedures for the company, which became a stand-alone 501c3 in 2020 after being fiscally sponsored for 8 years.
- Implemented efficient budgeting processes to forecast expenses and monitor actual performance against projections.
- Managed AP/AR processes in compliance with fiscal policies and procedures, including reconciliation of bank accounts and credit cards.
- Completed month-end and year-end close activities, including revenue and expenses classification and journal entries.
- Prepared monthly and annual financial reports for the board and funders, analyzing and interpreting financial data to support informed decision making.
- Managed grant reporting, contract invoicing, and provided support in other grant management activities.
- Developed annual and programmatic budgets in collaboration with the Executive Director and Consultant CFO.
- Coordinated with auditors to ensure compliance with financial reporting requirements.
- Administered payroll and benefits, including on-boarding and off-boarding of staff.
- Oversaw the recruitment process, posting job ads, scheduling interviews, and contacting applicants.
Staff Accountant
Gridworks IC
07.2018 - 05.2020
- Collaborated with the Controller on the development of financial statements for presentation to the managing team
- Handled the complete A/P process, including invoicing, purchase orders, expense reports, credit memos, and payment transactions, ensuring timely and accurate processing
- Maintained the vendor database and procured proper legal documentation for all vendors
- Reconciled bank and credit card accounts, as well as prepaid and accrued expenses
- Managed payroll for over 100 exempt and non-exempt employees using ADP Workforce Now, including voluntary deductions, changes in titles and wages, garnishments, 401k, and HSA manual funding
- Answered questions related to payroll and HR policies to employees and managers
- Implemented the ADP Workforce Now and ADP Comprehensive Services and developed SOP for the payroll process.
- Monitored cash flow closely to ensure sufficient funds were available for operational needs.
- Coordinated with Human Resources department on payroll-related matters ensuring accurate compensation calculations for all employees.
- Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
Controller
Space Family Office
01.2013 - 10.2014
- Effective leadership of the accounting team, with four collaborators
- Oversaw daily financial functions, including accounting, payroll, taxes, and financial reporting
- Implemented internal processes to monitor critical areas of financial control and devised corrective actions to address risks or deficiencies
- Analyzed monthly balance sheet accounts for corporate reporting and supervised month-end closing procedures
- Worked with executives to create a strategic plan for the company
- Reviewed contracts that had a financial impact on the company and advised executive leaders on the impacts and their effect on the organization.
- Mentored junior staff members, fostering a positive work environment conducive to professional growth and development.
- Contributed to long-term strategic planning initiatives by providing valuable input on financial projections and feasibility studies.
- Managed daily financial functions in collaboration with accounting and payroll personnel.
- Supervised accurate, efficient, and compliant completion of monthly financial reporting packages.
Administrative Officer
Garrafaria Serra Negra
05.2011 - 01.2013
- Oversaw office inventory activities, including ordering, stocking, and shipment receiving
- Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of office personnel and activities
- Performed accounts receivable duties including invoicing, researching discrepancies and reconciliations
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities and communicate management instructions
- Maintained a clean reception area, including lounge and associated areas
- Answered inquiries and addressed, resolved or escalated issues to management personnel to ensure client satisfaction.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Contributed to successful projects by providing essential administrative support and resource management.
Education
BBA - Business Administration
Universidade Federal De Vicosa
01.2005 - 05.2010
Skills
Financial Reportsundefined
Volunteer Experience
- 2018, Driver, Meals on Wheels
- 2018, Accounts Receivable Volunteer, NW Village
- 2015, 2016, Store Clerk, Friends of the Library at Multnomah Library Central
Software
Sage Intacct
Quick Books Online
ADP WorkforceNow
Paycom
Timeline
Senior Accountant
Columbia Grain International
03.2023 - Current
Administrative and Accounting Manager
Oregon Community Health Workers Association
05.2020 - 01.2023
Staff Accountant
Gridworks IC
07.2018 - 05.2020
Controller
Space Family Office
01.2013 - 10.2014
Administrative Officer
Garrafaria Serra Negra
05.2011 - 01.2013
BBA - Business Administration
Universidade Federal De Vicosa
01.2005 - 05.2010
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