Kandace Bishop
Crosby,TX
Summary
Task driven Executive Assistant with 10+ years of administrative experience in managing office operations. Equipped with the ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions.
Overview
20
20
years of professional experience
Work History
Business Support Administrator
Code Red Safety
06.2024 - Current
- Developed strategic plans and initiatives for current and future Turnarounds
- Observed all laws, regulations and other applicable obligations for crews headed into Chemical plants.
- Scheduled all employees DISA drug screenings and backgrounds, insured that each hire stayed up to date with both for insurance of plant entry.
- Managed day-to-day development issues.
- Developed monthly reports.
- Developed improved recruiting methods to reduce turnover and build highly effective teams.
- Helped process documents into TRACK for employees to receive correct perdiem for out-of-town work.
- Processed employee expense reports quickly to prevent delays in payouts.
- Assisted with HR new hire paperwork and documents.
- Assisted with recruitment and onboarding of new employees.
- Provided cost reports for each job.
- Kept up with internal contracts to insure equipment was deployed and received back for each job in Microsoft NAV.
- Communicated with Project managers on all daily tasks and equipment needed, as well as any task they needed to be taken care of.
- Reduced office expenses by finding smarter solutions for vendors, suppliers and services.
Executive Assistant
Texas Pipe Drifts & Supply
01.2015 - 06.2024
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Facilitated training and onboarding for incoming office staff.
- Verified and submitted timekeeping information for accurate and efficient payroll processing. Created new hire and termination documents for payroll.
- Reconciled daily AR/AP ledger and verified proper posting.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
Administrative Assistant/Manager of Accounts and Finance
Downhole Threading Services
12.2010 - 12.2014
- Used Quickbooks to create presentations, reports and spreadsheets.
- Performed accounting activities by preparing expense reports, purchase orders and invoices.
- Tracked expense claims and prepare expense reports.
- Processed A/R and A/P, and ensured both invoicing and vendor bills were entered correctly, managing customers payments were received in a timely maner and vendor payments were paid.
- Answered multi-line phone system and greeted callers.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
Administrative HR Assistant
Acuren Inspection
02.2005 - 03.2006
- Answered multi-line phone system and greeted callers and visitors in front office.
- Assisted HR department with new hires throughout interviewing and hiring process.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Assisted background check data on characters, financial statuses and personal histories.
- Maintained office supplies inventory by checking stock and ordering new supplies.
Education
San Jacinto College District
Skills
- Customer Service
- Relationship Building
- Expertise in QuickBooks accounting
- Budgeting and forecasting
- Event Planning
- Cost control management
- Employee onboarding
- Invoice management
- Financial account reconciliation
- Receivables management
- Invoice processing
- Advanced Microsoft Office proficiency
Timeline
Business Support Administrator
Code Red Safety
06.2024 - Current
Executive Assistant
Texas Pipe Drifts & Supply
01.2015 - 06.2024
Administrative Assistant/Manager of Accounts and Finance
Downhole Threading Services
12.2010 - 12.2014
Administrative HR Assistant
Acuren Inspection
02.2005 - 03.2006
San Jacinto College District
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