KANNY AMINATA COULIBALY
Bamako,Mali
Summary
Demonstrated success in sourcing cost-effective materials and services, contributing to overall business growth and profitability. Orderly and committed administrative assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks. Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.
Overview
17
17
years of professional experience
Work History
Regional Procurement Coordinator
IDLO – INTERNATIONAL DEVELOPMENT LAW ORGANIZATION
BAMAKO, MALI
04.2021 - 03.2024
- In charge of all procurement needs for the Sahel Region, I manage and supervise all acquisitions of goods and services, and do the contract management and vendor evaluation.
- When needed, negotiate prices and terms according to the procedures and guidelines of the organization.
- Initiate vendor's card creation and maintain up-to-date vendors' files.
- Do periodic market research for prices and materials availability.
- Coordinate and follow all shipments of goods for the Sahel Program Offices.
- Negotiate and prepare consultancy contracts, and do the monitoring.
- Negotiate and prepare consultancy contracts.
- Develop training calendar and modules for procurement staff.
- Participate in the quarterly and biannual planning of procurement activities.
- Prepare the yearly procurement plan for the Sahel Programme.
- Assist with budgeting activities related to procurement operations.
Administrative and Procurement Assistant
US INSTITUTE FOR PEACE
Washington, DC, USA
07.2017 - 04.2021
- In charge of coordinating all acquisitions for the North Africa and the Middle East Office in Tunis (covers 4 countries: Tunisia, Libya, Iraq, and Syria), my main tasks are but are not limited to Receiving analyzing, reviewing for completeness of accounting information and documentation, then entering the contract request into the financial system put in place for that purpose; verification of requests for conformity of financial and contractual information based on the SOW; advise and train new staff to the procurement system and help them understand the procurement process; Work with the Grants and Contracts administration office in all issues related to the contract awarding; submit contracts ratifications to VP’s signature; assist when requested in the coordination of events (meeting room reservations, invitation and registration of participants; preparation of meeting venue; preparation of documentation package when needed)
Chargée administration
Office of the Special Rep of ECOWAS in Mali
08.2012 - 06.2017
- In charge of the administrative management of the office, my duties included but not limited to: Administrative management: responsible of receiving and dispatching incoming mails; draft correspondences for final signature of the Special Rep; when needed translated non-technical documents from French to English and vice versa; established filing system for the office documents; responsible of supervising office contracts (lease, security services, building maintenance, consultants etc.) under the guidance of the HAF, put into place an adequate procurement guidelines based on the reality of the location since the office couldn’t properly follow purchase guidelines from the HQ (acceptable tender code, receiving good and services, study and follow-up on the bid analysis)
- Assisted with the organization of meetings and workshops organized by the office; participated in high political meeting for note taking
- Acted as POC for the office in area related to HR (submission of local staff allocation payment requests and follow-up on other issues), vendors relations, information on activities; prepared travel vouchers, proceeded to hotels and flight bookings for official travel; supervised the support team comprised of 3 drivers, an office aid, and a receptionist as well as the security and maintenance personnel hired through a contractor
- Prepared local staff monthly time and attendance sheet for internal use; and kept an up-to-date file on leave balance and personnel information
- Ensured proper archiving of files; set up a tracking system for office vehicles and fuel cards usage
- Financial management: Prepared bid analysis report for the Head of Finance and Admin, prepared requests for payment of invoices approved for payment; reported monthly on commitment and outstanding payments; resolved any payment issues pending with vendors; prepared request for taxation exemption when needed; prepared monthly petty cash reconciliation sheet; proceeded to the purchase of small office supplies
- During regular annual audit, prepared helped in the preparation of audit documentation; assisted auditing team during audit by gathering all information or documentation needed by the auditors.
Logistic and purchase Junior Officer
Mali Minéral Ressources/ CAMEC Plc
10.2006 - 11.2008
- Had the responsibility to enter into the database the technical information of bauxite sample as designed by the laboratory; prepared the shipment label for shipping the samples and follow up shipment to its final destination; was in charge of managing the auto parc and other machinery for the exploration needs; proceeded to the purchase of goods and services needed for the camp on the field; did a monthly site visit to inquire about potential issues and any follow up on equipment; assisted in the preparation of procurement specifications and ensured compliance with the terms of sales contracts, rental agreements etc.; assisted in RFQ preparation and bid analysis under the supervision of office manager; proceeded to the acquisition on behalf of the company; obtained required visa for expatriate; requested clearance documentation through proper channels; coordinated travel and visits of expatriates on the field
- Maintained purchase records and services agreements in case of needs; did market research for potential vendors
- Kept a file on vendors and other key consultants.
Bilingual Secretary
ECOWAS SMALL ARMS CONTROL PROGRAMME (ECOSAP)
- Assisted the Small Arms Control Specialists in their daily activities ; responsible for updating and following the calendar for the Deputy Director’s ; I scheduled and arranged meetings, workshops and other events hosted by the Office ; helped in the translation and interpretation when needed ; drafted the letters and other documents upon guidance from the DD ; combined the monthly activity from the program specialists into a monthly report to be submitted to the Director ; kept up to date the list of partners and civil society organizations working in the field of small arms/ security sector; did the filing of administrative documents
- On the finance side, I assisted in the payment of vendors by gathering Invoices and submitted to Finance Manager; dispatched payment to vendors; managed office petty cash, proceeded to the purchase of small office supplies and coffee break supplies during events, payment of per diem to participants.
Education
bachelor’s degree in public administration /Procurement -
Liberty University in Virginia ONLINE
12.2023
Associate in Business Administration -
Northern Virginia Community College Annandale USA
12.2006
Certificate in Accounting Assistance -
FCFS Adult Continuous Education Center, Virginia VA
12.1999
Brevet de Technicien, Secrétariat de Direction -
ECICA Bamako, Mali
12.1990
Skills
Procedures : Financial management and Administrative management; Procurement management
Language skills : French, English and Bambara
Informatic and Computer skills :Windows XP, MS Office series, proficient in Internet use and research;
Financial software: Peachtree (accounting and acquisitions) People Soft, QuickBase contracts management, FMS/Pegasys , Navision/Procurement
Personal skills: Dedication, Confidentiality, Adaptability, Loyalty and Teamwork
Hobbies and Interests
- COOKING
- READING
- TRAVEL
- YOGA
Languages
English
First Language
French
Advanced (C1)
C1
Timeline
Regional Procurement Coordinator
IDLO – INTERNATIONAL DEVELOPMENT LAW ORGANIZATION
04.2021 - 03.2024
Administrative and Procurement Assistant
US INSTITUTE FOR PEACE
07.2017 - 04.2021
Chargée administration
Office of the Special Rep of ECOWAS in Mali
08.2012 - 06.2017
Logistic and purchase Junior Officer
Mali Minéral Ressources/ CAMEC Plc
10.2006 - 11.2008
Bilingual Secretary
ECOWAS SMALL ARMS CONTROL PROGRAMME (ECOSAP)
bachelor’s degree in public administration /Procurement -
Liberty University in Virginia ONLINE
Associate in Business Administration -
Northern Virginia Community College Annandale USA
Certificate in Accounting Assistance -
FCFS Adult Continuous Education Center, Virginia VA
Brevet de Technicien, Secrétariat de Direction -
ECICA Bamako, Mali
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