Kara Hopkins
Chesapeake,WV
Summary
Results-driven Outreach Coordinator with experience in event planning, customer relationship management, and strategic outreach. Proven ability to execute successful events and strengthen partner relationships, ensuring effective communication and collaboration.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Outreach Coordinator
West Virginia Department of Tourism
Charleston, WV
12.2024 - Current
- Executed successful events for both partners and visitors while reporting on outcomes.
Supported clerical tasks for Outdoor Recreation and Destination Development teams.
Maintained accurate partner records within HubSpot and WordPress platforms.
Facilitated access to partner portal accounts in HubSpot for seamless user experience.
Reviewed and approved business and event listings submitted through the partner portal.
Strengthened relationships with tourism partners through targeted outreach efforts.
Tracked requests and maintenance needs for Almost Heaven Swings installations.
Compiled reports on the Waterfall Trail, distributing daily updates to relevant parties. - Worked multiple events that increased awareness of tourism initiatives across West Virginia.
- Collaborated with local businesses to strengthen community tourism initiatives and build partnerships.
Executive Assistant
West Virginia Department of Tourism
Charleston, WV
10.2018 - 12.2024
- Managed schedules for department leadership, ensuring timely appointments and meetings.
- Facilitated onboarding processes for new staff, streamlining integration into the department.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Monitored incoming emails and responded accordingly in a timely manner.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Set up meeting and event logistics for senior management and updated calendars.
- Managed high-priority tasks to ensure prompt resolution and support for executive operations.
Administrative Assistant
West Virginia Board of Respiratory Care
Charleston, WV
03.2014 - 06.2016
- Managed scheduling and coordination for board meetings and events.
- Coordinated logistics for meetings, including scheduling, room reservations, and catering services, to facilitate smooth operations.
- Maintained accurate records of board activities and decisions, supporting effective governance and transparency.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled confidential documents in an organized fashion according to established protocol.
- Assisted in developing policies and procedures for board operations.
- Organized training sessions and workshops for respiratory care professionals.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Processed respiratory care licensure applications and renewals documentation to ensure compliance and timely approvals.
Education
Some College (No Degree) - Social Work And Education
West Virginia State University
Institute, WV Some College (No Degree) - Printing Management
West Virginia University Institute of Technology
Montgomery, WV Skills
- Event planning and coordination
- Customer relationship management
- Outreach strategy development
- Team collaboration
- Effective communication
- Attention to detail
- Problem-solving skills
- Networking and relationship building
- Time management
- Community engagement initiatives
- Program oversight
- Partnership development
- Self-motivation
- Budget administration
- Client needs assessment
- Analytical thinking
- Reliability and professionalism
- Customer communication effectiveness
- Multitasking abilities
- Strategic planning
- Public relations expertise
- Interpersonal communication
- Staff supervision
- Adaptability in dynamic environments
- Data management
Certification
- Certified Destination Specialist
Timeline
Outreach Coordinator
West Virginia Department of Tourism
12.2024 - Current
Executive Assistant
West Virginia Department of Tourism
10.2018 - 12.2024
Administrative Assistant
West Virginia Board of Respiratory Care
03.2014 - 06.2016
Some College (No Degree) - Social Work And Education
West Virginia State University
Some College (No Degree) - Printing Management
West Virginia University Institute of Technology