Kara V. Ruddy
Catlett,USA
Summary
Dependable and detail-oriented to manage multiple tasks and priorities. Skilled in working under pressure, and adapting to new situations and challenges to best enhance the organizational brand. Strong background in accounts payable/receivable, bookkeeping, payroll, and financial reporting, combined with hands-on experience supporting senior leadership, and managing daily office operations.
Recognized for accuracy, reliability, and strong communication skills in fast-paced environments. Results-driven Office Director of Finance with expertise in financial operations, customer service, and team leadership. Proven ability to enhance efficiency and accuracy in financial reporting and administrative support.
Overview
19
19
years of professional experience
Work History
Office Director of Finance / Office Manager
Covenant Development Company Inc.
01.2017 - Current
- Oversee day-to-day financial operations, including accounts payable, accounts receivable, invoicing, and bookkeeping.
- Support the CEO with administrative and operational tasks, including scheduling, correspondence, and coordination with clients, vendors, and internal staff.
- Maintain accurate financial records and ledgers; manage petty cash, data entry, and reconciliation activities.
- Assist with payroll-related tasks and tracking of employee hours and expenses.
- Develop and help implement marketing and administrative processes to support company growth and efficiency.
- Supervise and support staff with daily responsibilities, promoting a collaborative and organized office environment.
Customer Service Specialist
Arrow Exterminators
Boca Raton, USA
08.2012 - 04.2014
- Handled high-volume customer inquiries regarding service requests, billing, payments, and scheduling.
- Processed payments, resolved billing issues, and ensured accurate account updates.
- Upsold additional services to existing customers, consistently exceeding sales goals and receiving commendations for top performance.
- Coordinated sales meetings and supported field staff with administrative needs.
- Boca Raton, FL
Accounting
IL Lugano Hotel
Fort Lauderdale, USA
08.2009 - 05.2012
- Managed accounts receivable and payable, including invoice processing, payment posting, and vendor statement reconciliation.
- Handled daily cash intake for the hotel and restaurant, ensuring accurate balancing and documentation.
- Supervised the night audit team; reviewed and verified daily financial reports.
- Conducted audits on house banks and finalized end-of-day financial reporting.
- Fort Lauderdale, FL
Administrative Assistant
CompHealth
Fort Lauderdale, USA
06.2007 - 05.2009
- Provided administrative and secretarial support to the medical staffing division.
- Performed data entry, answered multi-line phone calls, scheduled meetings, and maintained organized electronic and paper filing systems.
- Prepared documents, reports, and correspondence; supported managers with routine administrative decisions and procedural tasks.
- Fort Lauderdale, FL
Education
Radiography - Coursework
Northern Virginia Community College
Northern Virginia12.2025
Radiography - Coursework
Broward College
Davie, FL08.2016
High School Diploma -
Mohonasen High School
Schenectady, NY06.2002
Associate Degree - Business Management
Northern Virginia Community College (NOVA)
Northern VirginiaSkills
- Executive and administrative support
- Financial management
- Customer service
- Data entry
- Team leadership
- Office administration
- Effective communication
- Operations management
- Meeting facilitation
- Policy and procedure modification
- Expense reporting
- Clerical support
- Scheduling
- Presentation design
- Financial accounting
- Business administration
- Report preparation
- Credit and collections
- Relationship building
- Database administration
- Clear oral/written communication
- Team bonding
- Event coordination
- Account reconciliation
- Inventory control
- Employee training
- Meeting planning
- Bookkeeping
- Performance improvement
- Billing
- Team supervision
- Administrative support
- Customer relations
- Banking operations
- Accounts payable and receivable
- Bookkeeping and invoicing
- Payroll processing
- Petty cash management
- Data entry and reporting
- Vendor reconciliation
- Financial auditing and compliance
- Office management and scheduling
- Customer service and resolution
- Leadership and team support
- QuickBooks proficiency
- Great Plains expertise
- Salesforce knowledge
- Microsoft Office Suite proficiency
References
Available upon request.
Certifications Honors Skills
Responsible Alcohol Server Certified, The National Society of Collegiate Scholars, Phi Theta Kappa Honor Society, QuickBooks (Desktop & Online), Microsoft Dynamics GP (Great Plains), Sage Intacct, FreshBooks, Xero, SAP (basic), Oracle NetSuite (basic), Salesforce, Service Fusion, HubSpot CRM, Google Workspace (Gmail, Calendar, Drive), Microsoft Office (Excel, Word, PowerPoint, Outlook), Adobe Acrobat, Springer Miller Systems, POS systems (various), Microsoft Teams, Zoom, Slack, SharePoint, OneDrive, DocuSign, Dropbox
Timeline
Office Director of Finance / Office Manager
Covenant Development Company Inc.
01.2017 - Current
Customer Service Specialist
Arrow Exterminators
08.2012 - 04.2014
Accounting
IL Lugano Hotel
08.2009 - 05.2012
Administrative Assistant
CompHealth
06.2007 - 05.2009
Radiography - Coursework
Northern Virginia Community College
Radiography - Coursework
Broward College
High School Diploma -
Mohonasen High School
Associate Degree - Business Management
Northern Virginia Community College (NOVA)