Karen Brice
Owings Mills,MD
Summary
Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Executive Assistant to President & CEO
East Baltimore Development, Inc.
10.2023 - 01.2024
- Maintain and manage the complex calendars for the Office of the President by scheduling and coordinating meetings, presentations, and events, internal and external, to maximize the executives’ time
- Serve as a gateway to access senior staff by prioritizing meeting engagements
- Serve as point of contact for all matters involving administrative paperwork for the Office of the President & CEO
- Anticipate future needs of the President & CEO, EBDI executive and senior staff by demonstrating responsiveness, critical thinking, and sound judgment while thriving in a dynamic organizational environment
- Handle critical and sensitive information while maintaining a high level of confidentiality
- Have responsibility and accountability for carrying out and completing special projects and assignments with minimal supervision
- Draft, proofread and format correspondence, reports, memos and other items as required
- Make travel and lodging arrangements and register staff for internal and external training, conferences, and other meetings and events
- Organize and prioritize large volumes of information and prepare meeting packages related to EBDI, the Board of Directors, Board Committees, and Board members
- Schedule Board of Directors, Board Committee, and other board-related meetings
- Attend Board of Directors, Board Committee, and other meetings, as needed, to prepare minutes
- Participate on committees and subcommittees when requested
- Provide day-of-event staffing support for convenings, special events, and meetings as needed
- Type and design agendas, letters, flyers, memos, presentations, charts, tables, and graphs, and proofread copy for spelling, grammar, and layout, making appropriate changes
- Prepare and distribute materials related to internal and public meetings and events; ensure venue and event confirmations
- Prepare expense reports, check requests, and vendor bills for payments in a timely fashion
- Research and resolve any issues with same
- Interface with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization
- Screen and discern level of priority for incoming calls to the organizations with attention to confidential and sensitive nature of calls
- Assist consultants with scheduling and meeting preparation when requested
- Perform all duties as specified by management and senior staff.
Executive Assistant to President
St. John’s College (Temp Position)
03.2023 - 10.2023
- Provides administrative support and information to the President and Board of Visitors and Governors
- Arranging travel, heavy calendar maintenance, conferences
- Coordinating events, meetings, dinners etc
- Assist faculty with agendas, travel etc
- Organize meetings for and with Board of Visitors
- Managing the President’s home
- Managing the President’s yearly budget
- Tracking bills, expense reports
- Coordinating office supplies etc
- Maintain strict confidence of all information.
Executive Assistant to Managing Principal
Capital Funding Group
10.2021 - 01.2023
- Administrative support to Managing Principal of Health Care Group
- Calendar maintenance and update
- Extensive travel
- Budgets, American Express reports, expense reports
- Organized meetings, group outings, dinner parties’ luncheons etc
- Managing personal events for the executive
- Monitored and responded to his emails if needed
- Maintained confidential files and major multimillion dollar deals
- Organized conference with major hotels.
Executive Assistant to Tax Partner
Abrams, Foster, Nole & Williams, P. A
11.2018 - 10.2021
- Administrative support for the Director of Tax and its departments
- Scheduling clients, coordination of meetings and events
- Audit reports, review and tax assembly
- Financial record keeping.
Executive Assistant/Construction Development Administrator
Forest City Enterprises
04.2007 - 03.2018
- Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
- Tenant relations include seasonal activities, concerts in the park, farmers markets, holiday parties, movies in the park etc
- Oversaw 16 janitorial staff for 2 Science and Technology Buildings and 1 State Lab Building: tenant and facilities coordination for the same
- Led our tenant Green Building initiatives for each building
- Managed inside and outside landscaping for 22 acres of an 88-acre Technology Park
- Organizer of 5K Race fundraising event
- Worked with Baltimore City to obtain permits for various events
- Coordinated contractors’ services for office relocation and setup to an out-of-state satellite location
- Organized travel, prepared expense reports for Partners and senior personnel
- Maintained Executive and Partner calendars
- Created and managed media ads for both online and print for construction bids
- Assisted with the oversight of security, maintenance and housekeeping staff functions
- Worked with Lead Engineer and Contractors regarding performance, preventive and corrective maintenance and housekeeping activities
- Acted as tenant representative to liaise between building owner and tenants; brought tenants’ concerns to owners
- Maintained accounting records and expenses
- Managed budgets and variance reports
- Maintained and reinforced vital relationships with local businesses, community groups, news media and governmental entities
- Prepared A/P for approval on a weekly basis in varying dollar amounts up to and over $1MM
- Maintained operational lease renewals and extensions, opened and closed reports and Rent Commencement Letters
- Arranged building maintenance service for tenants
- Designed effective and efficient electronic systems for organizational streamlining
- Enhanced and maintained tenant relationships through personal contact and timely follow-up
- Monitored and responded to Partners e-mails, delegated as needed
- Coordinated schedules for Partners, Senior Managers, and Managers
- Assisted with the development and implementation of department procedures
- Prepared and processed written reports for management
- Generated Purchase Orders, Subcontract Agreements
- Planned for construction contractors to tender bids
- Maintained accounts receivable and accounts payable ledgers
- Monitor shop drawings/submittals/ RFI’s for changes, utilize SCR process
- Posting and tracking all submittals, contracts on Buzzsaw
- Managed bidding process of various projects
- Posted RFQ’s on website coordinated tracking system
- Created advertisements for marketing and sales
- Liaison between building owner and tenants
- Compiled information to create management reports that reflected science and technology’s growth
- Managed Plug & Play Lab projects.
Executive Assistant to Managing Partners
Ernst & Young LLP
03.2003 - 11.2005
- Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
- Organized travel, prepared expense reports for Partners and senior personnel
- Maintained Executive and Partner calendars
- Organized training classes
- Monitored and responded to Partners e-mails, delegated as needed
- Draft proposals
- Coordinated schedules for Partners, Senior Managers, and Managers.
Executive Assistant to Construction Partner
Baltimore Contractors, LLC
06.2002 - 03.2003
- Transcribed and distributed meeting minutes and correspondence
- Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
- Monitored and responded to Partners e-mails, delegated as needed
- Assisted with the development and implementation of department procedures
- Generated Purchase Orders, Subcontract Agreements
- Prepared and processed written reports for management.
Executive Administrative Assistant – Corporate Counsel
RailWorks Corporation
07.2001 - 03.2002
- Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
- Organized travel, prepared expense reports for Partners and senior personnel
- Tracked and maintained files for all Chapter 11 Bankruptcy motions, orders and compensation and retention documents
- Arranged conventions for marketing purposes
- Planned for construction contractors to tender bids
- Coordinated all contractor services for an office move and setup to an out-of-state satellite location.
Executive Assistant to General Counsel
Corvis Corporation
10.2000 - 06.2001
- Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
- Organized travel, prepared expense reports for Partners and senior personnel
- Maintained Executive and Partner calendars
- Assisted with the administration of Non-Disclosure Agreements between prospective vendors
- Catalogued and maintained confidential legal files containing human resource-related, stocks and corporate asset information.
Executive Administrative Assistant / Assistant Project Manager
Struever Brothers, Eccles & Rouse
10.1998 - 02.2000
- Transcribed and distributed meeting minutes and correspondence
- Organized travel, prepared expense reports for Partners and senior personnel
- Maintained executive’s / partners calendars
- Transcribed and distributed meeting minutes and correspondence
- Prepared and processed written reports for management
- Planned for construction contractors to tender bids
- Maintained company accounts
- Managed corporate accounts and collected on those past due
- Created advertisements for marketing and sales.
Education
West Los Angeles Community College
Culver City, CASkills
- Secretariat
- Microsoft XP
- Excel
- PowerPoint
- Outlook
- HUD Manager
- Inc Spot/CSC
- 50 - 55 wpm typing speed
- Dictaphone
- Q&A Construction
- Buzzsaw
- SAP
- Internet Savvy
- Corrigo
- Coupa
- Microsoft 365
- One Note
- Notary Public
Certification
- BOMA – Green Building & LEED Fundamentals, 2015
- BOMA – Real Estate Management, 2015
Timeline
Executive Assistant to President & CEO
East Baltimore Development, Inc.
10.2023 - 01.2024
Executive Assistant to President
St. John’s College (Temp Position)
03.2023 - 10.2023
Executive Assistant to Managing Principal
Capital Funding Group
10.2021 - 01.2023
Executive Assistant to Tax Partner
Abrams, Foster, Nole & Williams, P. A
11.2018 - 10.2021
Executive Assistant/Construction Development Administrator
Forest City Enterprises
04.2007 - 03.2018
Executive Assistant to Managing Partners
Ernst & Young LLP
03.2003 - 11.2005
Executive Assistant to Construction Partner
Baltimore Contractors, LLC
06.2002 - 03.2003
Executive Administrative Assistant – Corporate Counsel
RailWorks Corporation
07.2001 - 03.2002
Executive Assistant to General Counsel
Corvis Corporation
10.2000 - 06.2001
Executive Administrative Assistant / Assistant Project Manager
Struever Brothers, Eccles & Rouse
10.1998 - 02.2000
West Los Angeles Community College