Karen Chin

• Promoted to this position from Executive Sales and Marketing listed below
• Organize and maintain a system including filing correspondence and other records
• Attend and resolve complaints from owners/tenants
• Send monthly/quarterly/yearly invoices to parcel owners
• Be in-charge of the in-coming and out-going mails
• Check and ensure all common areas are in order
• Generate service charge/sinking fund/water/quit rent/insurance billings into the CSS Strata Management System (CSS)
• Issue reminder letter after 14 days due date and generate interest advice
• Monitor the daily collection and weekly collection reports
• Compile weekly official receipts, bank-in slips, etc
• Together with weekly collection report to Finance Department for updating
• Preparer monthly debtor report and submit a copy to Finance Department
• To request payment for utilities under common areas
• Advise on payments for creditors
• Do all typing works for letters, memoranda, purchase orders, and award letters
• Collect payments from owners/tenants and bank-in cheque/cash (if any)
• Monitor and purchase maintenance stocks
• Executive Sales & Marketing,
• Billings to the tenant/owner
• Weekly collection report
• Issuing official receipts.

• Promoted from the previous position listed below
• Provide support in sales and marketing activities or projects that are handled by the Company
• Liaise with appointed lawyers on all relevant legal documents
• Liaise with local panel banks to obtain terms and conditions of end-financing
• Brief panel lawyers and banks on their duties
• Prepare monthly sales, statuses, and collection reports
• Handle sales documentation, for example, Sales and Purchase Agreements
• Prepare letters of undertaking, billings, and correspondences to solicitors, financiers, purchasers, etc
• Follow-up with lawyers and financiers on outstanding matters
• Coordinate all monthly sales events and roadshow
• To meet the assigned target and to lead project and account referral target
• Focus on directing, coordinating, and controlling the sales activities and obtain optimum efficiency and economies of operations, signed and executed by all parties and files
• Manage sales enquiries for both walk-in and phone-in customers
• Coordinate and fix appointments with potential purchasers for sales of property
• Distribute leaflets in targeted areas and key-in "direct mailing" lists
• Cold calling
• Roadshow (trade show, viewing, exhibition) at different Malls selling unsold commercial units
• Liaise with advertising agencies and suppliers
• Prepare for official launches
• Prepare all payment requests.

• Liaise (correspond) with government department (city council)
• Always ensure that there is a high-level of confidentiality in the affairs of the department
• Efficiently and effectively handle all incoming and outgoing calls
• Organize and maintain file system and file correspondence and other records
• Co-ordinate schedule and make appointments
• Co-ordinate and arrange meetings, reserves and prepare facilities
• Manage all appointments and meetings for CCM (Client Consultant Meeting) every fortnight
• Co-ordinate/circulate/distribute all incoming and outgoing correspondences
• Prepare correspondences and memoranda as instructed from time to time.

• Secretary to Financial Controller of OIB
• Always ensure that there is a high-level of confidentiality in the affairs of the department
• Efficiently and effectively handle all incoming and outgoing calls
• Organize and maintain file system and file correspondence and other records
• Co-ordinate schedule and make appointments
• Arrange and co-ordinate travel schedules and reservations
• Co-ordinate and arrange meetings, reserves and prepare facilities
• Manage all appointments and meetings
• Co-ordinate/circulate/distribute all incoming and outgoing correspondences
• Prepare correspondences and memoranda as instructed from time to time
• Co-ordinate with other subsidiaries and external parties to gather relevant information as and when required
• Ensure that the required management accounts are submitted in a timely manner.

• Secretary to YM Tunku Datuk Mudzaffar Tunku Mustapha
• Handle all his personal matters
• Efficiently and effectively handle all incoming and outgoing calls
• Co-ordinate schedule and make appointments
• Arrange and co-ordinate travel schedules and reservations
• Manage all appointments and meetings
• Prepare correspondences and memoranda as instructed from time to time.

• Secretary to Dato’ Kam Woon Wah’s son, Mr Edward Kam Tai Keong
• Handle all his personal matters
• Efficiently and effectively handle all incoming and outgoing calls
• Manage all appointments and meetings
• Arrange and co-ordinate travel schedules and reservations
• Prepare correspondences and memoranda as instructed from time to time.

• This position is in two parts. Assistant manager to Wira Properties Management
• Customer service.
• Billings to the tenant/owner.
• Weekly collection report.
• issuing official receipts.

Additionally,

Secretary and Accounts Assistant

• Billings to the tenant/owner.
• Weekly collection report.
• Issuing cheques.
• Issuing official receipts.

• Secretary to Executive Director and Finance Manager.
• Typing letters, filing, and attending to phone calls.
• Opening of mail and ensuring its prompt distribution.
• Provide secretarial assistant to the Technical and Project Department.
• Make travel arrangements and other staff as required.
• Maintain the Executive Director and Fiance Manager appointments diaries efficiently.
• Liaising with creditors, suppliers, and sub-contractors.
• Assist Marketing Department in their launching.

• Secretary to Directors
• Typing report, questionnaire, and chart presentation
• Consolidate product research into a presentation

• Secretary to Financial Controller.
• Typing letters and filing.
• Attending to phone calls.
• Printing invoices.
• Issuing cheques.