Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Karen Cooper

Tucson,AZ

Summary

Personable administrative professional dedicated to cultivating positive client, staff, and management connections. Quality-driven professional with several years of comprehensive experience working with teammates to support accounting functions. Accurately input data and record day-to-day transactions. Solid understanding of basic bookkeeping and accounts payable.

Overview

9
9
years of professional experience

Work History

Accounts Payable Specialist

Nolato
Tucson, AZ
10.2023 - Current
  • Calculated month-end accrual entries for trade payables.
  • Assisted with month-end closing activities related to accounts payable.
  • Prepared and updated vendor files, and tax documents.
  • Investigated discrepancies between purchase orders, receiving documents, and vendor invoices.
  • Matched orders with invoices and recorded required information.
  • Handled high-volume invoice processing with minimal supervision.
  • Reviewed invoices and check requests for accuracy, completeness, and conformity to company policy.
  • Provided support to the accounting team as needed during busy periods or special projects.
  • Reconciled vendor statements on a monthly basis.
  • Developed relationships with vendors and suppliers to ensure prompt payment of invoices.
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
  • Coded invoices to maintain organized and accurate records.
  • Worked collaboratively with other departments to resolve billing disputes.
  • Answered inquiries from internal departments regarding accounts payable status.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Reduced financial discrepancies by verifying accounting statements.
  • Managed time effectively to ensure tasks were completed on schedule and deadlines were met.

Administrative Assistant /Receptionist

Nolato
Tucson, Arizona
10.2022 - 10.2023
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Provided secretarial and office management support while building cooperative working relationships.
  • I inventoried and ordered supplies for the office.
  • Scheduled appointments, meetings, and events for management staff.
  • Organized both physical and digital files, and updated reports to coordinate project materials.
  • Directed customer communication to the appropriate department personnel.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Sorted and distributed incoming faxes, letters, and emails for office distribution.

Resource Assistant

Fennemore Craig
Tucson, AZ
07.2020 - 02.2021
  • Assisted with the firms Resource Department with projects from the Attorneys.
  • Performed monthly invoice distribution to clients.
  • Download and saved electronically filed documents into iManage.
  • Print monthly proformas and organized per Attorney preference.
  • Track workflow of monthly invoices, reminded Attorneys of deadlines, edit proformas as needed, mail and distribute of final invoice.
  • Worked with accounting to process third-party invoices.
  • Process all Attorney reimbursement requests.
  • Assist Attorneys with registration/reimbursement requests.

Receptionist

Fennemore Craig
Tucson, AZ
02.2016 - 04.2020
  • Answered and directed incoming calls using multi-line telephone system.
  • Served visitors by greeting, welcoming and directing to appropriate personnel.
  • Updated and recorded customer or client information to maintain accounts.
  • Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
  • Maintained daily calendars, set appointments with clients and planned daily office events.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Screened and verified visitors for identification credentials and purpose of visit to maintain security of personnel and office environment.
  • Prepared correspondence, reports and other documents in final formats with correct punctuation, capitalization, grammar and spelling.

Office Manager

Arizona Stagecoach
Tucson, Arizona
01.2016 - 09.2016
  • Assisted the President/CEO in handling all aspects of office operations.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Reviewed files and records to obtain information and respond to requests.
  • Used judgment and initiative in handling confidential matters and requests.
  • Interpreted and communicated work procedures and company policies to staff.

Education

High School Diploma -

San Manuel High School
San Manuel, AZ
05.1998

Skills

  • Prioritization
  • Time management
  • Inventory Supplies
  • Internet research
  • Filing
  • Multi-Task Management
  • Multi-line phone systems
  • Document Retrieval
  • Invoice processing
  • Vendor management
  • Data entry
  • Expense analysis
  • Invoice verification
  • Document organization
  • Payment coding
  • Month-end closing
  • Statement reconciliation
  • Customer Relations
  • Administrative Support
  • AS/400
  • MS Word
  • Outlook
  • Excel

References

References available upon request.

Timeline

Accounts Payable Specialist

Nolato
10.2023 - Current

Administrative Assistant /Receptionist

Nolato
10.2022 - 10.2023

Resource Assistant

Fennemore Craig
07.2020 - 02.2021

Receptionist

Fennemore Craig
02.2016 - 04.2020

Office Manager

Arizona Stagecoach
01.2016 - 09.2016

High School Diploma -

San Manuel High School

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