Karen Cornwall

• Prepare monthly journal entries and reconciliations.
• Reconcile accounts and created documents for monthly closure procedures.
• Manage the revenue recognition process for The Smilist's 100+ locations
• Review documents and accounts for discrepancies and resolved variances.
• Reconcile balance sheets and streamline best practices for balance sheet processes.
• Assist with internal and external audits by preparing necessary documentation and responding to auditor inquiries.
• Analyze financial statement discrepancies, identifying issues, and recommending corrective actions to prevent future occurrences.
• Provide timely and accurate financial reporting to senior management, enabling informed decision-making based on reliable data.
• Successfully manage multiple high-stakes projects concurrently, consistently meeting deadlines while maintaining exceptional attention to detail and quality control.
• Decrease financial discrepancies, thoroughly investigating and resolving any variances in account balances.
• Reduce month-end closing time, meticulously organizing and reviewing ledger entries for consistency.
• Train new employees on accounting principles and company procedures.
• Collect and report monthly expense variances and explanations.
• Supervise accounting department operations

• Created a more efficient Accounts Payable Dept. This included the conversion of AP to a paperless system and improving the workflow of the accounts payable clerk.
• Oversaw the Accounts Payable department and support as needed
• Supervised the Accounts Payable Clerk
• Successfully trained the accounts payable clerk on how to navigate and utilize NetSuite for all AP transactions and matters, and running reports
• Completed the roll out of the T&E module. This included the training of the domestic and international sales team on how to use Expensify. Furthermore, this fostered a more efficient way of submitting, reviewing and approving expenses
• Proficiently reconciled the monthly PEO payments for EIG's consultants;ensuring that the organization is being billed correctly, and catching billing errors
• Positively interacted with all vendors, internal and external customers, using exemplary communication and interpersonal talents.
• Effectively worked with the Quality Assurance team to ensure that VRMA items are resolved, and EIG receives reworked/corrected inventory in a timely manner
• Worked closely with the Purchasing Dept to ensure vendors are paid in a timely fashion;increased efficiency in this area tremendously, to ensure 3-way match discrepancies are resolved, and vendors are paid promptly
• Skillfully troubleshoot and advise on how to resolve purchase order, receiving and billing issues in NetSuite
• Supported the CFO with special projects and additional job duties.
• Reviewed and approved all vendor invoices, ensuring they are coded to appropriate GL accounts, and a 3-way match has occurred
• Completed the monthly reconciliation of the organization’s credit cards
• Reviewed and processed the expense reimbursements of the organization's employees
• Completed monthly sales tax reconciliations between Avalara and NetSuite
• Completed monthly and year end closes in a timely and efficient manner, and in accordance with GAAP
• Prepared monthly financial schedules and reports, ensuring that they are SOX compliant
• Worked on the year end audit with the outside auditors
• Performed monthly balance sheet reconciliations and analyses
• Handled the monthly depreciation of the organizations’ Fixed Assets
• Supported various departments within the organization, such as Purchasing, Receiving, Sales, Customer Service, and Technical Support
• Performed sales tax adjustments to customer invoices when proof of exemption status has been supplied.
• Opened up new states in Avalara to pay sales tax, once the nexus threshold has been reached
• Reviewed/researched sales tax laws of different states, to ensure customers are submitting valid sales tax exemption certificates
• Ad-hoc reporting

• Implemented a more efficient rent schedule so the organization can track the numerous rent, common area maintenance charges, insurance, utilities, real estate taxes, etc
• Implemented a new and more efficient way to pay monthly rent to 300+ landlords using PeopleSoft
• Heavily involved with the closing process which included preparing journal entries, reviewing the balance sheet accounts, and recording accruals
• Interfaced with landlords as needed
• Interfaced with the accounts payable department to resolve rent discrepancies and landlord issues
• Perform common area maintenance and real estate tax calculations to ensure ProHealth is being billed correctly
• Lease Administration - Review and interpret the terms and conditions of 300+ leases to ensure the organization is paying the correct rent and expenses for the locations of ProHealth's practices
• Successfully found numerous discrepancies in the amount the organization paid for rent compared to the leases, which allowed them to recoup over $100,000
• Prepared fair market value analyses for 50+ timeshares / license agreements, to ensure that ProHealth was structuring compliant lease agreements according to the Stark Law.
• Monthly walkthrough of some of ProHealth's spaces to ensure the organization is accounting for them correctly
• Prepared journal entries for expenses, accruals and prepaid accounts
• Prepared quarterly lease reports and financials for upper management
• Treasury Functions: Ran various cash reports on a daily, weekly, and monthly basis to analyze the organization's cash position and performing variance analyses
• Reviewed bank disbursements & cash deposits, determining the transfers needed to cover payroll expenses, taxes, & 401(K), bank reconciliations, and doing the necessary adjusting journal entries
• Ad-hoc reporting

• Reviewed the prior year expenses billed to the current active awards to ensure compliance with the award and the university's policies
• Successfully cleaned up a large volume of backlogged expense reporting before year end
• Handled the various types of grants that the university receives, such as federal, state, sub awards, and private grants
• Analyzed all expenses to ensure they are allowable under the grant, and prepare adjusting entries as needed
• Reviewed all supporting documentation pertaining to the grants of the university, to verify indirect cost rates
• Compared the budget on the award's terms and conditions with Weill Cornell's grant statements within SAP
• Analyzed the budget vs the actuals of each assigned grant account, and make adjustments or clear deficits, so the budgets and expenses are equal
• Invoiced the sponsors of the grants if needed; calculating and billing them for direct and indirect expenses
• Reviewed all grant accounts to ensure the sponsors were invoiced correctly, and ensure they receive their financial reports in a timely fashion
• Responsible for closing out all grant accounts once the project is complete, and the sponsor has made their final payment
• Compiled financial reports for the sponsors of the grants
• Worked alongside the senior accountants of the post-award team to ensure the departments are spending within the approved budget.
• Collected and reported monthly expense variances and explanations.

AP P-Card Analyst

• Initiated voucher payments for invoices, check requests, honoraria, and travel & expense reports and reimbursements using ARC (Columbia University's Accounting and Reporting System)
• Initiate purchase requisitions and purchase orders
• Check within ARC to ensure vendor payments have been processed and completed
• Reconcile p-card statements for various p-cardholders within the university
• Assisted all employees of the p-card program with their daily issues, problems, and concerns, and providing effective solutions to their problems
• Assisted with the weekly and month-end close; reallocating expenses to the correct departments
• Monitored the numerous transactions of the p-card program which consists of 1000+employees and an annual budget of $20 million
• Distributed p-cards to the designated p-card holder once it arrives from Bank of America
• Liaised with Bank of America and the participants of the p-card program
• Documented, updated, and revised all p-card participant data in Bank of America's Works system
• Conducted training sessions for p-card participants outlining the rules and regulations of the program.

Finance and Budget Analyst (OBGYN / Center for Women's Reproductive Care)

• Managed the inflow and outflow of accounts payable, serving as the department's point of contact for both internal and external inquiries.
• Processed the department's invoices, check requests, travel and reimbursements, and purchase requisitions/orders, in a timely fashion.
• Ensured all vendor payments have been processed and completed.
• Collaborated with the Senior Financial Manager to complete the monthly, quarterly, and annual financial close processes, which included journal entries, adjustment journal entries, account reconciliations, and financial reporting.
• Invoiced the self-managed physicians on a monthly basis, and kept track of their payments.

• Oversaw the monthly audit for the financial team and making sure the financial requests are documented (journal entries, donor fund transfers, wire transfers, cash & check deposits, & deferred income accounts)
• Managed the day-to-day expense and revenue operations of Education, including the review and approval of expense requests
• Created, forecasted, and monitored the budgets of the program for cost centers (70+) and donor accounts
• Troubleshoot and resolved the discrepancies of our accounts before the month-end close
• Analyzed budgets, financial reports and projections for accurate reporting of financial standing.
• Created various budget spreadsheets for tracking and monitoring revenue, expenses, and donor funding for the program areas
• Supported the Financial Administrator in all areas of financial operations such as, preparing analyses, journal entries, reports, and the annual budget (18.7 million)
• Coordinated and supported the Education Department's (95 employees) financial reporting
• Oversaw and approved the administration of the timekeeping system, Kronos, and paycheck distribution
• Analyzed the variances, and actual vs the budget of the cost centers
• Trained the employees of the department on how to use various software, such as Report Safe, Kronos, and Lawson
• Oversaw the distribution of contracts to 140 contractors that we use for the programs
• Liaised with other departments such as Finance, Development, Payroll, and Human Resources; investigate and resolve various payroll, reconciliation, and financial issues of daily cash and check payments
• Streamlined the billing process for car services expenditures
• Monitored, audited, and reconciled all p-card travel expense activities, and performed the month end close
• Resolved inquiries and issues relating to p-card accounts; served as a liaison for procurement related inquiries.