Hi, I’m
KAREN MARTIN
Executive Assistant
Lady Lake,FL
Summary
I am a self-motivated and progress-driven worker. With a long-standing record of being very organized, I take initiative and strive for innovation. I have developed excellent customer service skills and executed strategies that I believe will bring value to your organization. Throughout the course of my career, I have honed my abilities in managing multiple complex calendars, coordinating meeting arrangements, and supporting special projects that required a certain level of focus and review. I assisted multiple groups with collecting, analyzing, and creating data reports with very tight schedules. In my previous role, I exercised skills in communication, organization, and general office and consistently contributed to team efforts and organizational improvements. I am open-minded and focused on new developments in my field. I have proven to be effective and motivational, with proficiency in problem-solving and collaborative work. I enjoy brainstorming and coordinating efforts to achieve a common goal. I've been an admin for over 27 years and A/R & A/P and Payroll for over 22 years.
Overview
9
years of professional experience
2
Associates Degree + Medical Billing and CodingCertifications
Work History
Nash Plumbing and Mechanical, LLC
Purchasing Agent / Administrative Assistant to Accounting
07.2023 - 01.2024
Job overview
- Streamlined procurement activities through effective invoice oversight.
- Coordinated efficient distribution of supplies.
- Facilitated administration duties under the guidance of bookkeeper and CFO.
Selkirk Construction
Office Manager / Executive Assistant
10.2021 - 11.2023
Job overview
- Entered and tracked purchase orders accurately.
- Facilitated assistance for executive personnel requirements.
- We catered and arranged for employee group 'Team Building' courses and I was tasked with all arrangements
- I was the point person for onboarding and orientation of new hires which included workspaces, scheduling of onboarding meetings, welcome activities, systems requests, etc.) and benefits
- I opened the mail and took charge of all the accounts payable and paid them on a bi-weekly basis
- Took care of the phones and walk-ins
- I entered payroll for the field hourly employees as well as the salaried employees as well assisted the bookkeeper with the W2s and 401k information
- I was the point person for the file systems and who was allowed access and who was allowed management of which forms within the company, subcontractor agreements, contracts for new construction, and the like
- Insurance qualifications, I was the point person as to where each contract was signed and dated, and the hard copy was to be found if needed
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Streamlined and monitored quality programs to alleviate overdue compliance activities.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Leveraged data and analytics to make informed decisions and drive business improvements.
- Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
- Used advanced software to prepare documents, reports, and presentations.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Organized and coordinated conferences and monthly meetings.
- Enhanced office operational efficiency by streamlining filing systems, resulting in easier access to critical documents.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Reduced waste and pursued revenue development strategies to keep department aligned with sales and profit targets.
Gonzaga University
Faculty Assistant, Law Dean's Office • Assistant
06.2020 - 10.2021
Job overview
- Assisted Professors who had to instinct via Zoom because of COVID
- Gave students exams and scores
- Assisted Professors with many different admin duties
- Helped students with exams and scoring in person
- One of only 3 staff on campus
- Grant was lost, and the job was ended
O'Reilly's Auto Parts
Parts Delivery Driver
04.2017 - 08.2020
Job overview
- I worked in the Hub and would deliver to all stores in our region, 3 times per day
Muratore Corporation
AP/AR & Payroll • Executive Asst
09.2014 - 08.2018
Job overview
- Company Overview: San Francisco, California, United States
- Created a subcontracting program to ensure all subcontractors are compliant, have current insurance, signed agreements, and required certifications, i.e.: union affiliations, PICS, ISNET certification, and Gold Shovel certification
- Daily Maintenance
- Establish relationships with potential subcontractors who may or may not provide construction services, professional services, and transportation
- Assisted in AP & AR daily
- Request and maintain relationships with our vendor and our customers/owners to have ongoing communication
- I entered payroll for the field hourly employees as well as the salaried employees
- San Francisco, California, United States
Education
North Idaho College
Business Management & Communication
Skills
Accounting Adjustments
AP AP/AR
Billing
Office Manager
Payroll
Stop Payments
Medical Billing
Process Orders
Sorting (10 years)
Customer Service
Oriented Customer Service
Organizational Skills
Maintenance
Payments
Reconciling
Cobra
Adult Education
Excellent Communication Skills
Team Player
Coding Medical Billing & Coding
Medical Invoicing
Consumer Surveys
Customer Surveys
Business Management Documentation
PRE-Construction
Construction Services
Retail Sales
Office Management
Calendar Management
Accounts Receivable
Manufacturing
SharePoint
Time management
Computer skills
Microsoft Outlook
Microsoft Excel
Microsoft Word
Phone etiquette
Serving
Cash handling
Retail sales
Construction
Typing
Clerical experience
Order entry
Sage
Analysis skills
Driving
Medical administrative support
Microsoft Powerpoint
Microsoft Office
Administrative experience
Communication skills
Personal assistant experience
Google Suite
Proofreading
Windows
CRM software
Document management systems
Accounts payable
Human resources
QuickBooks
Kronos
Medical records
Banking
Adobe Acrobat
Medical terminology
Desktop administration
Medical coding
EMR systems
Medical office experience
Diagnostic radiology
Upselling
Property management
Sales
Account management
Purchasing
Contract management
Dental terminology
Dental receptionist
Makeup application
Van driver
Grocery store
Procurement
Yardi
Data entry
Project coordination
Healthcare management
Restaurant experience
Outside sales
Operations management
Front desk
Weight loss
Videography
Ophthalmology
Optical experience
Certification
Driver's License
Personal Information
Authorized To Work: US
Timeline
Purchasing Agent / Administrative Assistant to Accounting
Nash Plumbing and Mechanical, LLC
07.2023 - 01.2024
Office Manager / Executive Assistant
Selkirk Construction
10.2021 - 11.2023
Faculty Assistant, Law Dean's Office • Assistant
Gonzaga University
06.2020 - 10.2021
Parts Delivery Driver
O'Reilly's Auto Parts
04.2017 - 08.2020
AP/AR & Payroll • Executive Asst
Muratore Corporation
09.2014 - 08.2018
North Idaho College
Business Management & Communication