Summary
Overview
Work History
Education
Skills
Timeline
Intern

Karen Mayeux

Summary

Organized Legal Administrative Assistant with background in family law. Handles clerical tasks with high efficiency and minimal oversight. Legal professional with strong skills in writing, organizing and project managing cases related to family law.

Expertly conducts research, collects witness statements and organizes files. Experienced working with diverse populations to optimize representation.

Hardworking Administrative Assistant bringing administrative and legal support expertise. Coordinates meetings and records to help attorney with case needs. Detail-oriented in checking documents and conducting research.

Dedicated to maintaining professional standards and ethical work habits to produce quality case content. Excellent technical and organizational skills to excel under deadline and workload. Knowledge of Federal Rules of Civil Procedure and skilled in preparing basic legal documents and pleadings.

Experienced in drafting legal documents, scheduling appointments, managing client files and interacting with clients.

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Reliable administrative and legal support professional with great attention to detail. Works well independently to carry out assignments. Maintains impeccable files and organized case materials.

Focused Legal Secretary with solid administrative support background. Pays attention to details as well as considering larger picture when managing court filing procedures and deadlines.

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level position. Ready to help team achieve company goals.

Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.


Overview

31
31
years of professional experience

Work History

Legal Administrative Assistant

J. D. Bucky Allshouse
09.1987 - 01.1998
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Helped with intake of new clients and materials by setting up files and documenting important information.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Prepared drafts of forms, letters and agreements for legal staff use.
  • Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
  • Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
  • Scheduled and coordinated meetings between legal teams and clients.
  • Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
  • Reviewed wide-ranging contracts and agreements and summarized terms for easy assessment.
  • Processed expense reimbursements and updated [Software] accounts with current information.
  • Prepared and drafted correspondence and legal forms to maintain smooth communications.
  • Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes.
  • Organized documents to manage paper and electronic filing systems of clients.
  • Filed court documents and legal pleadings with court clerk on behalf of attorneys.
  • Completed electronic filings, initiated billing statements, and managed firm administrative matters.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Coordinated with court personnel and attorneys to determine scheduling of hearings and filing documents.
  • Scheduled appointments, court appearances, and depositions for busy law firm.

Administrative Secretary

Hon. Carl O. Bue, Jr., Federal District Judge
03.1977 - 09.1987
  • Responded to inquiries from callers seeking information.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Created and updated records and files to maintain document compliance.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
  • Routed business correspondence, documents, and messages to correct departments and staff members.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Sorted, opened, and routed mail and deliveries to meet business requirements.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Restocked supplies and submitted purchase orders to maintain stock levels.
  • Sorted, opened, and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.

Legal Secretary

United States District Court
01.1974 - 03.1977
  • Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.
  • Organized files for court proceedings.
  • Filed documents with courts on behalf of attorney.
  • Received and placed telephone calls to clients and prospective clients.
  • Diligently edited legal correspondence for grammar and spelling.
  • Created, indexed, and maintained client binders.
  • Scheduled and made appointments for two attorneys.
  • Screened telephone calls and forwarded to appropriate departments.
  • Developed and maintained filing and retrieval systems.
  • Transcribed legal documents and phone conversations.
  • Created and printed legal documents for attorneys to review.
  • Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
  • Composed contracts, pleadings and motions in accordance with established guidelines.

Secretary

Veterans Hospital
12.1972 - 01.1974
  • Answered telephone calls to offer office information, answer questions, and direct calls to staff.
  • Kept information confidential and followed HIPAA guidelines to maintain patient trust.
  • Organized paperwork such as charts and reports for office and patient needs.
  • Maintained current and accurate medical records for patients.
  • Answered phone calls and messages for three surgical physicians.
  • Documented patient medical information, case histories, and insurance details to facilitate smooth appointments and payment processing.
  • Supported surgical and ICU office staff and operational requirements with administrative tasks.
  • Prioritized calls through screening process and transferred calls and recorded messages for appropriate personnel.
  • Performed various administrative tasks by filing, copying and faxing documents.
  • Organized and maintained patient chart filing system to promote quick data finding for staff.
  • Received and routed laboratory results to correct clinical staff members.
  • Placed new supply orders, managed inventory and restocked clerical spaces.

Secretary

Barksdale Air Force Base
01.1968 - 11.1972
  • Answered multi-line phone system and enthusiastically greeted callers.
  • Scheduled appointments and conducted follow-up calls to clients.
  • Maintained daily report documents, memos and invoices.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Created and updated records and files to maintain document compliance.

Manager of Bed & Breakfast

Self-Employed
Livonia, LA
1998 - 1999
  • Skilled at working independently and collaboratively in a team environment.
  • Self-motivated, with a strong sense of personal responsibility.
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Excellent communication skills, both verbal and written.
  • Strengthened communication skills through regular interactions with others.
  • Paid attention to detail while completing assignments.
  • Worked flexible hours across night, weekend and holiday shifts.
  • Cultivated interpersonal skills by building positive relationships with others.

Education

No Degree - Secretarial Science

University Southwestern Louisiana
Lafayette

Skills

  • Office Equipment Use
  • Office Management
  • Compliance Determination
  • Legal Processes
  • Marital Settlement Agreements
  • Client Relations
  • Legal Documentation
  • Business Accounting
  • Clerical Support
  • Office Supplies and Inventory
  • Legal Document Preparation
  • Client Billing
  • Billing Statements
  • Accounts Payable and Accounts Receivable
  • Invoice Preparation
  • Motion Preparation
  • Advanced Word Processing
  • Administrative Management
  • Court Document Filing
  • Correspondence
  • Fluent in Legal Terminology
  • Preparation of Pleadings

Timeline

Manager of Bed & Breakfast

Self-Employed
1998 - 1999

Legal Administrative Assistant

J. D. Bucky Allshouse
09.1987 - 01.1998

Administrative Secretary

Hon. Carl O. Bue, Jr., Federal District Judge
03.1977 - 09.1987

Legal Secretary

United States District Court
01.1974 - 03.1977

Secretary

Veterans Hospital
12.1972 - 01.1974

No Degree - Secretarial Science

University Southwestern Louisiana

Secretary

Barksdale Air Force Base
01.1968 - 11.1972

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Karen Mayeux