Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Karen McGinnis

Concord

Summary

Results-driven bookkeeping professional with extensive experience at Merrimack Sheet Metal Inc, specializing in financial reporting and payroll administration. Proven track record in resolving discrepancies and ensuring compliance, supported by exceptional attention to detail and strong communication skills. Committed to delivering accurate financial statements while optimizing operational efficiency. Demonstrates a strong work ethic and adaptability, excelling in both independent and collaborative environments.

Overview

27
27
years of professional experience

Work History

Bookkeeper

Merrimack Sheet Metal Inc
Concord
10.2014 - Current
  • Performed month-end closing activities.
  • Verified accuracy of vendor invoices against purchase orders prior to payment processing.
  • Processed accounts payable and receivable transactions.
  • Posted journal entries to the general ledger system accurately and timely.
  • Resolved billing discrepancies with vendors or customers promptly.
  • Prepared financial statements, including balance sheets, income statements, and statement of cash flows.
  • Conducted monthly bank reconciliations.
  • Generated invoices for clients and tracked payments received from customers.
  • Responded to inquiries from IRS, state and other tax authorities to minimize additional interest and penalty charges.
  • Coordinated with vendors and clients to resolve billing and payment issues.
  • Conducted month-end and year-end close processes, ensuring accuracy of financial reporting.
  • Maintained accounts payable and receivable, ensuring timely billing and payment processing.
  • Ensured compliance with local, state, and federal government reporting requirements and tax filings.
  • Processed payroll for employees, including calculating wages, deductions, and issuing payments.

Executive Administrative Assistant

Wallace & Associates Financial Planning
Concord
06.1998 - 10.2014
  • Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
  • Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
  • Processed accounts payable and receivable transactions accurately within set timeframes.
  • Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
  • Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
  • Established procedures for maintaining files of all office correspondence, memorandums, agreements, and contracts, ensuring easy access when needed.
  • Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Delivered optimal administrative, customer service and case management support.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.

Education

Associate of Science - Computer Information Technology

NHTI
Concord, NH
05-1996

Associate of Science - Business Management

NHTI
Concord, NH
05-1995

Skills

  • Financial reporting
  • Payroll administration
  • Bank reconciliation
  • Time management
  • Customer service
  • Attention to detail
  • Data entry
  • Communication skills
  • Payroll liability and deductions
  • A/P and A/R
  • Bank statement reconciliation
  • Quickbooks
  • Payroll processing

References

References available upon request.

Timeline

Bookkeeper

Merrimack Sheet Metal Inc
10.2014 - Current

Executive Administrative Assistant

Wallace & Associates Financial Planning
06.1998 - 10.2014

Associate of Science - Computer Information Technology

NHTI

Associate of Science - Business Management

NHTI

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Karen McGinnis