Summary
Overview
Work History
Education
Skills
Timeline
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Karen Mcmahon

Ventura,CA

Summary

High-achieving management professional possessing excellent communication, organizational and analytical capabilities. Devises innovative solutions to resolve business and technology challenges. Eager to advance business goals through careful team management

Overview

10
10
years of professional experience

Work History

Project Manager

Meditation Mount
Ojai, CA
05.2020 - 09.2022
  • Analyzed data from various sources such as surveys, interviews, focus groups. to inform decision-making related to projects.
  • Conducted regular status meetings with internal teams and external partners to track progress against established milestones.
  • Presented findings from data analysis in a clear, concise manner that was easily understood by stakeholders at all levels of the organization.
  • Negotiated contracts with vendors and suppliers based on company objectives and budget constraints.
  • Drafted reports summarizing progress made on projects for review by executive leadership team.
  • Maintained records of all documents related to each project including specifications, change orders, invoices.
  • Participated in cross-functional teams responsible for developing innovative solutions for complex problems.
  • Coordinated resources across multiple departments and teams as needed for successful completion of projects.
  • Implemented effective communication protocols between internal teams working on different aspects of a given project.
  • Actively sought out feedback from stakeholders throughout the duration of a project in order to identify areas needing improvement or adjustment.
  • Managed multiple projects with competing deadlines simultaneously.

Bookkeeping Administrative Assistant

Pamela Allman, CPA
Santa Barbara, CA
01.2016 - 04.2020
  • Prepared monthly balance sheet reconciliations and analyzed discrepancies.
  • Maintained accurate filing systems for all accounting records, including invoices, receipts and payments.
  • Assisted in the preparation of financial statements and reports as requested by management.
  • Processed customer payments accurately and timely according to company policies.
  • Verified accuracy of billing data and revised any errors prior to issuing invoices to customers.
  • Performed daily cash transactions such as deposits, withdrawals, transfers, ensuring accuracy of all records maintained in the general ledger system.
  • Reconciled bank accounts on a regular basis to detect irregularities or discrepancies in transactions.
  • Generated periodic financial reports such as income statements, balance sheets, for review by management team.
  • Managed vendor relations by responding promptly to inquiries regarding payment status or account balances.
  • Conducted research when needed to resolve complex accounting issues quickly.
  • Performed administrative tasks related to bookkeeping activities such as filing paperwork or updating databases.
  • Drafted correspondence between vendors or customers relating to accounts receivable and payable matters.
  • Assisted with month-end close processes including reconciling intercompany accounts and resolving discrepancies between actual results and forecasted figures.
  • Prepared bank reconciliations, managed field audits and reviewed accounting records for accuracy.
  • Processed documents within anticipated timeframes to assist senior leadership.
  • Received and recorded cash, checks and transfers.

Implementation Specialist

NROC
Monterey, CA
09.2012 - 01.2016
  • Researched, evaluated, and recommended best practices for software implementations.
  • Implemented customizations according to customer specifications while adhering to established coding standards.
  • Designed user interface elements to ensure a consistent look and feel across multiple applications.
  • Provided technical assistance to internal teams during the development of system configurations.
  • Tested various scenarios to ensure accuracy of data entry into the system.
  • Created comprehensive user documentation outlining processes, procedures, and troubleshooting techniques.
  • Conducted training sessions for users on how to use the newly implemented software program.
  • Performed quality assurance checks throughout the implementation process to verify accuracy of data entries.
  • Served as liaison between customer support team and technical team members in order to resolve any issues or questions that arose during implementation.
  • Prepared presentations outlining proposed changes or enhancements for upper management review.
  • Collaborated with IT staff to develop system requirements based on customer needs.

Education

Bachelor of Arts - Psychology

Cal State Northridge
Northridge, CA
05.2003

Skills

  • Contract Management
  • Logistics Management
  • Project Management
  • Project Tracking
  • Systems Implementation
  • Project Planning
  • Procedure Development
  • Strategic Planning
  • Resource Allocation
  • Document Management
  • Productivity Improvement
  • Work Flow Planning
  • Workforce Training
  • Financial Administration
  • Schedule Management
  • Client Relations
  • Staff Training and Mentoring
  • Conflict Management
  • Customer Relations Specialist
  • Contract Development

Timeline

Project Manager

Meditation Mount
05.2020 - 09.2022

Bookkeeping Administrative Assistant

Pamela Allman, CPA
01.2016 - 04.2020

Implementation Specialist

NROC
09.2012 - 01.2016

Bachelor of Arts - Psychology

Cal State Northridge

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Karen Mcmahon