Karen Moore
Rosedale,USA
Summary
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Overview
27
27
years of professional experience
1
1
Certification
Work History
Workflow Coordinator / Office Administration
UG2 at Fashion Institute of Technology
02.2022 - Current
- Front desk management and administrative support to executives and directors in building and grounds facility service operations.
- Liaison to both internal and external clients, project managers, facility managers, union team members, contractors, vendors.
- Coordinating and dispatching workflow for leased properties, academic buildings, and college dorms.
- Around-the-clock workflow planning and scheduling to completion for month-end KPI accountability reporting.
- Manage uniform ordering, distribution, and returns.
- Internal and external event coordination of setups and breakdowns.
- Space planning of locations, coordination of removals, and the setup of furniture.
- Procurement pricing, ordering, office supply distribution.
- Vendor management, invoice processing, and budget accountability.
- Administrative support for life cycle information, call-outs, time-off request tracking, and payroll verifications.
- Team meetings, trainings and celebrations. Continual administrative support as needed not limited to departmental request.
Operations Specialist Coordinator
Newmark at Panasonic North America's headquarters
08.2019 - 02.2022
- Administrative support to corporate services & real estate director, procurement, and accounting teams.
- Liaison team lead to maintenance technicians, engineers, security, janitorial, mailroom, contractors, and vendors.
- Coordinate work order service request to completion for KPI month end reporting.
- Vendor management contracts, account setups, files, insurance certificates, and W-9's.
- Supply ordering, stocking, distribution, courier shipments, and incoming deliveries.
- Procurement. Purchasing. Invoice processing.
- Month end accrual reports.
- Annual operations budget.
- Site inspections for work repair submission.
- Corporate event pricing, set ups and breakdowns.
- Internal and external team meetings.
- Provided continual administrative support as needed.
Documentation / Legal Servings Associate
Signature Bank
01.2016 - 03.2019
- Processed financial documentation request, year-end 1099's, and information on social security accounts.
- Researched nonpayment notifications. General ledger entries. Scanned, redacted, and maintained files. Liaison contact for management, private client groups, and customers.
Tenant Services / Account Specialists
Sterling National Bank
05.2001 - 04.2014
- Processed financial documentation request, year-end 1099's, and information on social security accounts.
- Nonpayment notifications. General ledger entries. Scanned, Redacted, Maintained files.
- Liaison contact to private client groups, back office management, and landlords, tenants, contractors, and customers.
- Provided administrative support. Departmental luncheons. Company events.
- Managed the opening and closing of landlord tenant escrow accounts, rent security deposit processing, withdrawal refund request, and lease security financial accounts.
- Account reconciliation, general ledgers, check request, interest checks, W-9's, W-8 Ben, and 1099 forms.
Property Management Administration
WESTHAB Inc.
06.1998 - 04.2001
- Assisted director and managers with operations and administrative functions in supportive housing units.
- Team meeting minutes and distributions of memorandums to team, case managers and social workers.
- Work order database management for monthly reporting.
- Service calls to mechanics, vendors, and contractors.
- Communicated and coordinated landlord tenant housing issues.
- Move-ins and move-outs.
- Statistical reports.
- File management on insurance certificates and on customer credit lines.
- Vendor and contractor purchasing, budget accountability, and invoice processing.
- Expenditures reimbursements.
- Assisted accounting team with invoice payment verification.
- Inventory control of office supplies, warehouse equipment, property keys, and cleaning supplies.
- Administrative support not limited to departmental meetings, conferences, workshops and office supplies, and luncheons.
Education
Associate in Applied Science - Computers
Borough of Manhattan Community College
05.1985
Skills
- Soft Skills: Personal Support, Office Coordination, Project Coordination, Event Planning, Logistics, Customer Service, Relationship Building, Task Prioritization, Self- Directed, Workflow Management, Team Collaboration
Certification
- Commercial Real Estate | Certified | New York Real Estate Institute, New York | April 2014
- Rest Estate Courses | New York Real Estate Institute, New York | April 2014
- Bookkeeping / Accounting | Certified | City College Adult Continuing Education, New York | December 2005
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Timeline
Workflow Coordinator / Office Administration
UG2 at Fashion Institute of Technology
02.2022 - Current
Operations Specialist Coordinator
Newmark at Panasonic North America's headquarters
08.2019 - 02.2022
Documentation / Legal Servings Associate
Signature Bank
01.2016 - 03.2019
Tenant Services / Account Specialists
Sterling National Bank
05.2001 - 04.2014
Property Management Administration
WESTHAB Inc.
06.1998 - 04.2001
Associate in Applied Science - Computers
Borough of Manhattan Community College
Similar Profiles
SHADI IBRAHIMSHADI IBRAHIM
Admissions Counselor Associate at FASHION INSTITUTE OF TECHNOLOGY (FIT)Admissions Counselor Associate at FASHION INSTITUTE OF TECHNOLOGY (FIT)
Robbie BakerRobbie Baker
Student Lab Monitor at The Fashion Institute of TechnologyStudent Lab Monitor at The Fashion Institute of Technology
Barbara SalinasBarbara Salinas
Customer Support Technician, Jewelry Technician at Fashion Institute Of TechnologyCustomer Support Technician, Jewelry Technician at Fashion Institute Of Technology
Lakeisha GardnerLakeisha Gardner
Outreach Coordinator at MedStar HealthOutreach Coordinator at MedStar Health
LEIGHTON LLOYDLEIGHTON LLOYD
Communications Electronic Specialist at Port Authority of New York and New JerseyCommunications Electronic Specialist at Port Authority of New York and New Jersey