Karen Murphy
Imperial Beach,CA
Summary
Experienced Project Coordinator with a proven track record of managing diverse project tasks under tight deadlines. Demonstrates strong analytical problem-solving abilities, coupled with exceptional communication and planning skills. Experienced in financial project management, delivering successful outcomes that optimize resources and enhance efficiency. Contributed positively by improving workflow processes and meeting objectives on time in previous roles.
Overview
14
14
years of professional experience
Work History
Project Coordinator
TriStruX
San Diego, CA
10.2021 - 07.2024
- Close out package per Project
- Use T-Mobile and Dish portals for submittals and purchase orders
- Sage Intacct VPO entries
- Sage sub invoice submittal for payment
- Responsible to track financials for total of 3,000 coast to coast
- Responsible for project reports to National Director upon job completion
- Experience with Sage Intactt, SmartSheets, Tableau and SiteTracker
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Created job files for each project and maintained current data in each file.
- Photocopied, distributed and emailed documents to project managers.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
Floater - Bookkeeping / Leasing
Career Strategies
San Diego, CA
07.2021 - 07.2021
- Bill Coding
- Accounts Payable
- Yardi Account lookups
- Filing
- Invoice Approvals
- Managed and responded to correspondence and inquiries from customers and vendors.
- Matched purchase orders with invoices and recorded necessary information.
Operations Support Specialist
Sedona Staffing /Covance
San Diego, CA
11.2020 - 06.2021
- Assist with training new Operations Support staff by shadowing/reverse shadowing
- Ensure accurate and timely completion of priority requests
- Review weekly report from Finance and complete necessary adjustments regarding incorrect/excessive overhead billing
- Finalize month-end audits and distribute accordingly
- Complete monthly audit
- Payroll policies
- Attendance Tracker updates with PTO, Leaves (FMLA, Disability)
- Excel onboarding, terms and PTO updates
- Conducted regular quality reviews of business data and processes to identify discrepancies and formulate solutions.
- Maintained database systems to track and analyze operational data.
Administrative Assistant/Order Entry
Express Identification Products
San Diego, CA
10.2019 - 06.2020
- Performed heavy and detailed data entry of confidential orders/information
- Created pending invoices in QuickBooks
- Conducted credit card authorization using Pay Trace
- Emailed clients with their label proofs, scanned documents, and confirmed orders
Hazard Insurance Specialist
Suna Solutions
San Diego, CA
04.2019 - 10.2019
- Data entry responsibilities
- Verification of active hazard insurance
- Use of database to update and verify client accounts
- Followed up on denials, late payments, extensions and other special circumstances.
- Researched and resolved routine and complex issues.
- Resolved discrepancies in insurance payments by collaborating with carriers.
- Responded to customer calls swiftly to resolve issues and answer questions.
Front Desk Clerk
Edgewater Casino
Laughlin, NV
06.2018 - 01.2019
- Collected room deposits, fees, and payments.
- Greeted visitors and customers upon arrival, offered assistance, and answered questions to build rapport and retention.
- Maintained clean and organized front desk areas to uphold polished company image.
- Liaised with housekeeping staff to verify service and maintenance of hotel standards.
- Enforced policies and procedures to increase efficiency.
- Oversaw fast-paced front desk operations and guests' needs at busy facility.
- Answered customer telephone calls promptly and appropriately handled needs.
Data Entry/Mail Clerk
Track Down, Inc
Phoenix, AZ
06.2010 - 07.2011
- Completed data entry for high-volume mail department supporting 57 state courts
- Sorted, scanned, and filed documents
- Mailings, mail pickup and drop off
- Postage meter
Data Entry/Assessment Clerk
CollegeSource, Inc
San Diego, CA
05.2012 - 10.2017
- Processed data entry and data corrections for digital university course catalogs, institution profiles, transcript keys, et cetera
- Updated and maintained procedural documentation and tracking reports
- Ensured content accuracy by post-editing various outputs from file conversion software, primarily Adobe Acrobat Professional, and including Nitro PDF Professional, Microsoft Word and others
- Assembled and conducted quality control PDF output
- Added navigational aids in PDF
- Proofed and edited content before uploading it to online servers
- Floated between multiple departments to assist as needed
- Researched and compiled data on international universities for the sales department
Education
Some College (No Degree) - Behavioral Science
San Diego City College
San Diego, CASkills
- Performance monitoring
- Specification detailing
- Virtualization
- Spreadsheet tracking
- Budget coordination
- Search engine optimization
- Business development
- Documentation management
- Project coordination
- Project recordkeeping
- Research
- Customer service
- Presentation
- Training and development
- Revenue growth
- Decision-making
- Attention to detail
- Problem-solving
- Remote team management
- Good judgment
- Continuous improvement
- Detail-oriented
- Verbal and written communication
- Scope management
- Workload management
- Customer management
- Powerpoint presentations
References
References available upon request.
Timeline
Project Coordinator
TriStruX
10.2021 - 07.2024
Floater - Bookkeeping / Leasing
Career Strategies
07.2021 - 07.2021
Operations Support Specialist
Sedona Staffing /Covance
11.2020 - 06.2021
Administrative Assistant/Order Entry
Express Identification Products
10.2019 - 06.2020
Hazard Insurance Specialist
Suna Solutions
04.2019 - 10.2019
Front Desk Clerk
Edgewater Casino
06.2018 - 01.2019
Data Entry/Assessment Clerk
CollegeSource, Inc
05.2012 - 10.2017
Data Entry/Mail Clerk
Track Down, Inc
06.2010 - 07.2011
Some College (No Degree) - Behavioral Science
San Diego City College
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