Karen Perez
Corona,NY
Summary
Highly organized and detail-oriented administrative professional excels in office management and special projects. Resourceful and adaptive team leader with expertise in project management, financial tracking and customer relationship management. Results-oriented strategic planner with extensive knowledge of industry practices.
Overview
19
19
years of professional experience
Work History
HVAC Administrator
V&D Mechanical Inc.
Brooklyn, NY
04.2022 - Current
- Assist in the development of new administrative systems, procedures and policies.
- Develop spreadsheets to track project progress, budgets and other related data.
- Ensure compliance with health and safety regulations within the office environment.
- Monitor payroll, credit card purchases and invoicing to prevent financial errors.
- Assist in the recruitment process, from posting job ads to organizing interviews and onboarding new hires.
- Oversee inventory management, including ordering office supplies and equipment maintenance.
- Serve as the primary point of contact for external stakeholders, including clients and partners.
- Negotiate contracts with vendors and service providers to optimize costs and efficiency.
- Supervise staff, delegating tasks and managing workload distribution.
Administrative Assistant
Flag Waterproofing & Restoration Co.
Long Island City, New York
05.2019 - 04.2022
- Assisted project managers in the development of work schedules for overall projects and individual stages.
- Daily interaction with subcontractors and municipal inspectors to complete construction projects.
- Collaborated with management, technical crew members and fellow supervisors to organize efficient site operations and achieve demanding schedule targets.
- Kept sites compliant with OSHA, federal, state and local regulations to prevent unnecessary delays.
- Put together estimates, specifications and other project documents.
- Thoroughly reviewed material proposals and negotiated contracts.
Administrative Assistant
Forward Mechanical Corp.
Maspeth, NY
09.2014 - 10.2018
- Obtained quotes for materials and subcontractors
- Responsible for all construction incoming and outgoing correspondence, transmittals, purchase orders, invoices and payment applications.
- Sent out bid notifications. Coordinated contractor receipt of plans and catalogue received bids for Project Managers.
- Kept record of all drawings and documents for each project.
- Assisted with payroll tasks (time cards, record keeping)
- Preparing and sending proposals, Invoice billing
- Answered phones and greeted guests and visitors
- Office correspondence, office filing, order office supplies
- Administrative support for office management, project management, and field management
Office Support
Adecco
Maspeth, NY
05.2012 - 08.2014
- Entered details such as payments, account information and call logs into computer system.
- Managed office supplies, vendors, organization and upkeep.
- Oversaw automated tracking and documentation of data, client correspondence and office operations.
- Copied, logged and scanned supporting documentation.
- Handled cash and prepared bank deposits
- Responded to customer requests via telephone and email.
Store Manager
PLS Check Cashers
Corona, NY
09.2007 - 02.2012
- Reported to district manager regarding all store and staff issues.
- Increased profits through effective sales training and troubleshooting profit loss areas.
- Created work schedules according to sales volume and number of employees.
- Cooperated with staff and clients to achieve customer service goals and surpass team objectives.
- Managed, hired and developed top talent to strengthen workflow and productivity.
- Handled cash stock and inventory balances
- Managed all aspects of store operations, organization, maintenance and purchasing functions.
Office Assistant
Titan Personnel
New York, NY
02.2006 - 08.2007
- Organized all new hire, security and temporary paperwork.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Ordered and distributed office supplies while adhering to fixed office budget.
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Directed guests and routed deliveries and courier services.
Education
Business Management
BMCC
New York, NYSkills
- Project Coordination
- Staff Management
- Resourceful and Analytical
- Documentation And Reporting
- Decision-Making
- Excellent communication skills
- MS Office
- Adept in Procore, Total Bid, Building Connected & Unifier Construction Management Systems
Languages
Spanish
Professional
Timeline
HVAC Administrator
V&D Mechanical Inc.
04.2022 - Current
Administrative Assistant
Flag Waterproofing & Restoration Co.
05.2019 - 04.2022
Administrative Assistant
Forward Mechanical Corp.
09.2014 - 10.2018
Office Support
Adecco
05.2012 - 08.2014
Store Manager
PLS Check Cashers
09.2007 - 02.2012
Office Assistant
Titan Personnel
02.2006 - 08.2007
Business Management
BMCC
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