Karen Pineda

• Review new client account applications and Certificate of Insurance.
• Maintain and request client Certificate of Insurance.
• Follow up with client and/or sales agent for missing account correspondence.
• Ensure clients are billed correctly for services provided in a timely manner.
• Create COD invoices and collect payment.
• Collect all proper information needed to create payment schedules.
• Process invoices and distribute them via email.
• Maintain a weekly / monthly billing calendar and spreadsheets.
• Track and resolve outstanding payment issues.
• Provide accounting support to sales agents.
• Resolve any questions and/or complaints from clients.
• Other duties as assigned.

Sales Coordinator

• Daily support, and coordination with accounting, sales, and operations.
• Creating and maintaining all Salesforce opportunities.
• Connecting with project manager.
• Overseeing quote turn-around times and deadlines
• Working with labor department.
• Make all updates and changes needed until closed won.
• Once opportunity confirmed, gathering billing details, and due diligence for new customers (credit checks etc.)
• Initiated fusion project management set up.
• Project number provided to labor department.
• Fusion customer
• ○ Fusion contract
• ○ Fusion budget
• ○ Fusion invoicing
• ○ Fusion statements
• Creating customers in the AMS and invoicing ‘push to print' for dry hire.
• Finalized contract saved in opportunity in Salesforce and share driveMakingi>
• Initiate vendor set up for new 1099 labor.
• Create corresponding labor budget bill schedule to monitor payment and organiInformation.nformation.
• making sure payments for vendors and deadlines with corporate AP.
• Initiate all vendors set ups for service related sub rentals.
• Create POs for service related sub rentals.
• Creating weekly bill schedule for tv/film.

Accounts Payable Clerk

• Data entry all invoices With PO on the Oracle/Fusion.
• Enter non PO invoices with all designated approvals.
• Enter all Per Diem's and attach to all Designated Project.
• Keep Track of all Sub-Rental Invoices L&D invoices.
• Run a hold Report weekly to insure all PO are Received.
• Keep track of all Prepayments Invoices and Apply.
• Maintain all Travel Card payment up to date/ Reconcile with Agencia.
• Make sure all wires were Process by corporate office.
• Reconcile Statement.
• Run A/P Check Batch weekly.
• Run month en Report.
• Take Orders of hold with vendors.
• Reconcile all Intercompany Invoices.
• Enter all Concert Touring Invoices.
• Set up new Vendors in Fusion.
• Complete credit application.
• Filed all invoices.
• Assist with audit request.
• Answer all Emails and vendor calls.
• Other duties as assigned.

• Processed invoices on Oracle System 11I.
• Maintain all Foreign National Wire Invoices.
• Match all Invoices with Purchased orders.
• Managed vendor relationships through prompt communication of payment information.
• Researched and responded to inquiries from vendors regarding invoice status or payment issues.
• Assisted with month-end closing activities as needed.
• Ensured proper authorization for all purchases made by the organization.
• Run A/P checks weekly.
• Run Positive pay Report.
• File all invoices.
• Other Duties as assigned.