Karen Sanabria
Roseville,CA
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
18
18
years of professional experience
Work History
Administrative Assistant
City Of Folsom
04.2022 - Current
- Serves as the Commission Clerk for the multiple commissions and committees; prepares agenda, agenda packets and minutes for meetings.
- Responsible for updating departments website content.
- Manage a grant based program assisting low-income seniors with home repairs; responsible for qualifying applicants, processing invoices from contractors, reviewing needs and requests of program participants, manage participants allotted funds.
- Assists in preparing, administrating and monitoring the departments budget; recommends expenditure requests, and monitors budget accounts.
- Supports executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital City information.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Negotiated contracts with vendors and suppliers for office supplies, equipment, services and grant program.
- Assists in maintaining accurate payroll records by regularly updating employee information, such as changes in salary or job title.
- Verified and submits timekeeping information for accurate and efficient payroll processing.
- Compiled data, reports and year-end audit information.
Senior Office Assistant
City Of Folsom
04.2019 - 04.2022
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Supported executive staff in decision-making processes through thorough research and analysis of relevant data.
- Facilitated timely project completion with diligent tracking of deadlines and progress reports.
- Provided backup support to other staff members during periods of high workload or employee absences to ensure continuity of operations.
- Monitored and tracked budgets and expenses.
- Managed grant based program for low-income seniors.
- Served as the Commission Clerk; preparing agenda, agenda packets and minutes.
- Prepared and processed time rolls for staff.
Recreation Specialist
City Of Folsom
10.2013 - 04.2019
- Collaborated with various departments for successful execution of special events and projects.
- Delivered exceptional customer service while addressing inquiries from the public regarding recreation programs or services.
- Managed budgets effectively, ensuring optimal allocation of funds across various program areas.
- Managed timesheets for recreation attendants, instructors and coaches to provide prompt payment.
- Managed and processed payment plans for City wide programs.
- Processed accounts payable and receivable transactions daily.
- Trained and mentored new personnel on the registration process.
RFP Specialist /Sales Administrative Assistant
Blue Cross Of California
08.2006 - 10.2010
- Developed strong client relationships through consistent communication and attentive service.
- Oversaw all incoming RFP's; Processed RFP's to meet all requests by clients and brokers.
- Worked closely with Brokers, Sales Reps, Underwriters, and Proposal Unit to ensure client received accurate rates.
- Optimized team performance, scheduling meetings, organizing travel arrangements, and managing expense reports for sales representatives.
- Promoted teamwork among colleagues by assisting with overflow work from other departments when necessary to ensure deadlines were met consistently across the board.
Education
No Degree -
Mt. Diablo College
Pleasant Hill, CASkills
- Invoice Processing
- Database Management
- Spreadsheet Management
- Minute Taking
- Payroll and budgeting
- Microsoft Word
- Customer and client relations
- Employee timesheet processing
Timeline
Administrative Assistant
City Of Folsom
04.2022 - Current
Senior Office Assistant
City Of Folsom
04.2019 - 04.2022
Recreation Specialist
City Of Folsom
10.2013 - 04.2019
RFP Specialist /Sales Administrative Assistant
Blue Cross Of California
08.2006 - 10.2010
No Degree -
Mt. Diablo College
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