KAREN SANCHEZ
New York,NY
Summary
Detail-oriented HR & Recruiting Compliance Specialist with 6+ years of experience supporting government contractor compliance, regulatory reporting, and talent acquisition processes within multi-state organizations. Skilled in managing Affirmative Action Plans, EEOC/OFCCP, and Pay Data reporting, diversity outreach initiatives, and HR audits. Adept at partnering with legal counsel, HR leadership, and recruiting teams to ensure accuracy, timeliness, and adherence to federal and state compliance requirements. Strong background in full-cycle recruiting, payroll administration, and HR operations, with expertise in ADP, Workday, SAP, and Microsoft Office tools. Fluent in English and Spanish, with a proven ability to streamline processes, maintain meticulous documentation, and drive compliance excellence.
Overview
13
13
years of professional experience
Work History
HR & Recruiting Compliance Specialist
AMADEUS NORTH AMERICA INC.
06.2018 - Current
- Assist with the implementation to comply with all Laws and Regulations pertaining to Government Contractor status as well as the maintenance of compliance in these areas
- Work closely with outside counsel for the preparation of annual Affirmative Action Plans for Multi-State organization
- Prepare and submit annual EEO-1, VETS-4212 report, Multi-State Pay Data Reporting, as well as the annual Affirmative Action Certification via the OFCCP portal
- Responsible for ensuring accuracy of data serving as the basis of all mandatory compliance Reporting requirements
- Communicate with outside counsel pertaining to all HR/Recruiting compliance projects
- Manage Diversity Outreach Efforts and associated recordkeeping
- Ensure 100% of jobs are posted on both state job banks and diversity organizations
- Partner with internal stakeholders to establish minimum qualifications for new positions
- Work closely with Talent Acquisition team to ensure recruiting processes meet compliance needs and deliver training on Government Contractor related matters
- Analyze hiring data to assess success of annual outreach effort
- Ensure that all Government Contractor Policy Statements are posted and visible to employees and applicants including Labor Law Posters (State and Federal)
- Identify, keep informed of, and advise on HR and Recruiting related government reporting requirements and maintain up to date with any changes to laws and regulations, such as OFCCP, Affirmative Action, EEOC, and DEI
- Assisted with first line drafting of Employment Agreements, NDAs, Remote Working Agreements, Severance and Release of Claims Agreements and policy documents
- Assist with the finalization of Canada Employee Handbook
- Manage deadlines and ensure timeliness of compliance efforts
- Handle HR legal budget and all legal invoices pertaining to compliance projects
- Other internal HR compliance and audit projects as needed
Staffing Manager
ROBERT HALF INTERNATIONAL
05.2016 - 06.2018
- Perform full cycle recruiting process in a high paced environment (sourcing, screening, and interviewing candidates)
- Serve as liaison between candidates and clients (presenting candidates, setting up interviews, start dates and any concerns)
- Develop a daily updated candidate matrix which has candidates available for employment
- Handle on-boarding and off-boarding procedures for candidates
- Follow up and track all aspects of employment such as employment forms, reference checks, background checks, etc.
- Utilize Salesforce to log recruiting activities, update and maintain employee and employer files
- Exceed weekly recruiting goals within our division
Assistant Human Resources Generalist/ Payroll Coordinator
RP BAKING LLC
07.2012 - 07.2015
- Translator for all Spanish and Portuguese speaking employees
- Process weekly payroll for 220 employees using ADP Workforce Now and Paycom HRIS Systems
- Manage ADP's EZLabor timekeeping system and reviewed timecards for accuracy
- On/off board employees including benefit enrollments and terminations
- Generate audit reports including Accrual Reports, Labor Distributions, and 401K Contributions
- Manage workers’ compensation claims and OSHA log
- Perform Accounts Payable and Accounts Receivable
- Run monthly reports for withholdings of Union Dues, Welfare, and Pension contributions
- Audit personnel files to ensure compliance with applicable laws
- Process terminations, employment verifications, promotions, internal transfers, new hires, and unemployment requests
- Assign weekly schedules to employees without augmenting company’s budget
- Consult and educate employees on FMLA, Leave Policy and reviewed leave requests
- Reconcile company’s Payroll and Operating bank accounts daily
Education
Bachelor of Science - Supply Chain and Logistics Management
RUTGERS, THE STATE UNIVERSITY OF NEW JERSEY
Newark, NJ01-2016
Language And Technical Skills
- Fluent in English
- Fluent in Spanish
- Microsoft Office Suite (Advanced Excel, PowerPoint, Word, Outlook)
- ADP
- SAP
- Workday
- Adobe Acrobat
- DocuSign
Timeline
HR & Recruiting Compliance Specialist
AMADEUS NORTH AMERICA INC.
06.2018 - Current
Staffing Manager
ROBERT HALF INTERNATIONAL
05.2016 - 06.2018
Assistant Human Resources Generalist/ Payroll Coordinator
RP BAKING LLC
07.2012 - 07.2015
Bachelor of Science - Supply Chain and Logistics Management
RUTGERS, THE STATE UNIVERSITY OF NEW JERSEY