Overview
Work History
Education
Skills
Timeline
Generic

Karen Shaffalo

Rogers,Ohio

Overview

36
36
years of professional experience

Work History

Administrative Coordinator

Paragon Security
Shippingport, PA
06.1987 - 05.2023
  • Prepared detailed reports and presentations for executive staff.
  • Maintained calendars for multiple executives.
  • Created expense reports using company software applications.
  • Developed tracking systems for departmental projects and initiatives.
  • Processed invoices from vendors in a timely manner according to company policies.
  • Proofread correspondence before sending out on behalf of the executive team.
  • Ensured compliance with all applicable laws regarding employment practices.
  • Gathered, entered and updated data to maintain departmental records and databases.
  • Composed and edited complex and sensitive correspondence, reports and documents.
  • Worked with finance department to file receipts and reimbursements.
  • Scheduled and coordinated meetings, appointments and travel arrangements for managers and crews.
  • Prepared agendas and took notes at meetings to archive proceedings.
  • Summarized and analyzed data from sources to create detailed documents, reports and high-level presentations.
  • Garnered expertise in database systems to track client and customer information, file confidential records and document financial reports
  • Generated status reports for senior management activities critical to meeting project and departmental goals.
  • Drafted proposals for executives to secure new business opportunities.
  • Resolved customer complaints or answered customers' questions.
  • Implemented departmental policies and standards in conjunction with management to streamline internal processes.
  • Discussed job performance problems with employees, identifying causes and issues to find solutions.
  • Coordinated with other supervisors, combining group efforts to achieve goals.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
  • Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
  • Analyzed financial activities of department to share budgetary input with managers.
  • Recommended solutions related to staffing issues and proposed procedural changes to managers.
  • Researched and prepared reports required by management or governmental agencies.
  • Interpreted and explained work procedures and policies to brief staff.
  • Participated in subordinates' tasks to facilitate productivity or help overcome difficulties.
  • Delegated work to staff, setting priorities and goals.
  • Reviewed employees' work to check adherence to quality standards and proper procedures.
  • Guided employees in handling difficult or complex problems.
  • Computed balances, totals or commissions to support accounting team.

Education

High School Diploma -

East Liverpool High School
East Liverpool, OH
05-1975

Skills

  • Correspondence Management
  • Time Management
  • Presentation Preparation
  • Correspondence Preparation
  • Accounting Ledger Management
  • Travel Administration
  • Microsoft Excel
  • Team Collaboration
  • Proficient in [Software]
  • Data Collection
  • Document Management
  • Expense Tracking
  • Report Development
  • Vendor Management
  • Report Preparation
  • Office Equipment Maintenance
  • Meeting Coordination
  • Report Analysis
  • Event Planning
  • Bookkeeping
  • Customer Database Systems
  • Project Support
  • Budget Monitoring
  • Documentation and Recordkeeping
  • Meeting Planning
  • Project Management
  • Appointment Scheduling
  • Google Suite Proficiency
  • Workload Management
  • Employee Development

Timeline

Administrative Coordinator

Paragon Security
06.1987 - 05.2023

High School Diploma -

East Liverpool High School

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Karen Shaffalo