Karen Struzik
Waterloo,NY
Summary
Effective professional Secretary with experience managing multiple administrative tasks simultaneously within fast-paced environment. Comfortable working autonomously while delivering high-quality results. Excellent attention to detail, communication,and customer service skills.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Administrative Assistant/Business Manager
St. Francis-St Stephen's School
02.2023 - Current
- · Greet and welcome visitors to the school office and provide a friendly and welcoming presence on the phone;
- · Ensure proper security protocols are followed when allowing visitors to enter the building;
- · Maintain confidentiality in all areas of responsibility;
- · Manage tuition accounts including FACTS and delinquent accounts;
- · Input tuition in MIP as payments are received;
- · Receive and acknowledge with a receipt any funds brought to the office;
- · Work with other office personnel to process weekly bank deposit;
- · Reconcile invoices as received and check for accuracy;
- · Input invoices in Accounts Payable system in MIP
Payroll Administrator
Wayne Fingerlakes Boces
11.2022 - 02.2023
- Assisted with payroll data entry and processing for several school districts.
- Calculated payroll deductions by accurately using Envision Software and processed payroll to meet preset requirements.
- Processed payroll reports bi-weekly for taxes
- Submitted reports on payroll activities.
Secretary
Skoi Yase School Waterloo
06.2017 - 10.2022
- Welcoming our student and families to school from registration and then throughout the school year
- Responsible for all school paperwork concerning files for registration, purchase orders, attendance, typing and data entry, correspondences, and following the proper protocol for visitors and guests.
- Answering and making calls, communicating between teaching staff and parents
- Kept reception area clean and organized to offer positive first impression to every visitor
- Maintained office supplies by checking stocks and placing orders
- Maintained office safety by screening visitors, updating logs and issuing temporary passes
- Became very experienced on School Tool with attendance, master scheduling, processing reports, working on enrollment and many other duties .
Payroll Clerk
Finger Lakes Health
08.2015 - 06.2017
- Assist in the processing of bi-weekly payrolls for entities within the organization (Approx-1800 emp)
- Process a variety of payroll reports including summaries, deductions, overtime etc
- Submission of bi-weekly Federal and State Taxes
- Processing of payroll bank reconciliations
- Respond to employee and supervisor questions and other duties as assigned
- Organized and maintained payroll information by entering data, deleting errors, calculating and collecting information
- Protected payroll operations and maintained employee confidence by keeping information private
Accounts Receivable Clerk/Payroll Administrator
Wadhams Ent
03.2013 - 08.2015
- Process billing for RIST LTL Division (approx 750-1400 bills daily)
- Send invoices to customers: Process cash, check, credit card payments
- Make collection calls to customers
- Re-print and send copies of invoices and Bill of Ladings and Proof of Deliveries when requested
- Processed special billing for larger customers
- Keep records of collections and disbursements, and ensure accounts are balanced
- Posted customer payments by recording cash, checks and credit card transactions
Guest Service Representative
Charter One Hotels and Resorts - Holiday Inn of Waterloo
06.2012 - 03.2013
- Keep records of room availability and guests' accounts
- Post charges, compute bills, collect payments, and make change for guests
- Record guest comments or complaints, referring customers to managers as necessary
- Promoted high level of guest satisfaction through genuine, enthusiastic and friendly interactions
- Monitored reservations to track incoming parties and special events
- Issued room keys to guests upon check-in and answered questions regarding proper use
Payroll Clerk
Kelly Services/Gould's ITT
11.2011 - 03.2012
- Assisted in the processing of bi-weekly payrolls and bonuses during a time when they were expecting large cycles
Accounting Clerk/Payroll/HR
Charter One Hotels and Resorts - Holiday Inn of Waterloo
02.2004 - 11.2011
- Processed and balanced all aspects of weekly payroll (approx 100 emp peak season
- Verified time cards, cash and charge tips, banquet tips, bonuses, and gratuities
- Processed a variety of reports, overtime, payroll accruals and handled daily uploads
- Completion of new hire paperwork including Federal and State forms along with all company specific paperwork
- Advertising for employment opportunities
- Administered employee benefits upon eligibility, workers comp, and employee accident reports
- Responsible for the weekly newsletter for our employees to keep them updated on upcoming events
Education
Associate of Applied Science - Travel & Tourism Management
Herkimer County Community College
Herkimer, NY05.1990
Skills
- Office administration
- Verbal and written communication
- Organization
- Payment posting
- Multi-line phone systems
- Data entry
- Business correspondence
- Keyboarding skills
- Payroll processing
- Supply ordering
Accomplishments
Unsung Hero Award Waterloo Central School District 2022
Constant Caring Friend of the Month May 2008 Constant Caring Friend of the Year 2008
Computer Programs
FACTS SIS and FACTS Financial System
Envision Accounting System
School Tool
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Publisher
Opera Hotel Management System
Holidex
Certification
Professional Human Resource and Payroll Management Certificate Fingerlakes Community College - 02/23
Timeline
Administrative Assistant/Business Manager
St. Francis-St Stephen's School
02.2023 - Current
Payroll Administrator
Wayne Fingerlakes Boces
11.2022 - 02.2023
Secretary
Skoi Yase School Waterloo
06.2017 - 10.2022
Payroll Clerk
Finger Lakes Health
08.2015 - 06.2017
Accounts Receivable Clerk/Payroll Administrator
Wadhams Ent
03.2013 - 08.2015
Guest Service Representative
Charter One Hotels and Resorts - Holiday Inn of Waterloo
06.2012 - 03.2013
Payroll Clerk
Kelly Services/Gould's ITT
11.2011 - 03.2012
Accounting Clerk/Payroll/HR
Charter One Hotels and Resorts - Holiday Inn of Waterloo
02.2004 - 11.2011
Associate of Applied Science - Travel & Tourism Management
Herkimer County Community College
Professional Human Resource and Payroll Management Certificate Fingerlakes Community College - 02/23
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