Karen Tapia
Yorba Linda,California
Summary
Efficient and dedicated Senior School Administrative Assistant with over 10 years of experience in educational administration. Skilled in improving office operations, developing effective document management systems, and enhancing team communication. Recognized for outstanding organizational abilities and a proactive approach to problem-solving. Adept at meeting coordination, document preparation, and maintaining confidentiality. Recipient of the 2020 PYLUSD Classified Employee of the Year award.
Overview
10
10
years of professional experience
Work History
Senior School Administrative Assistant
Orange County Department of Education, OCDE
Tustin
05.2022 - Current
- Participated in program evaluation discussions with administrators, including the S1S program.
- Developed an efficient school document weblink system, allowing for quick access within Google Drive.
- Organized school calendars, optimizing schedules, and enabling more efficient school planning.
- Performed data entry into multiple educational software programs; ensured accuracy of all entered information.
- Prepared school documents such as memos, letters, flyers, programs, reports, spreadsheets, and presentations using Microsoft Office and Google Suite applications.
- Designed and implemented a comprehensive timesheet tracking system for short-term and extra duty employees.
- Processed invoices for payment; tracked payments received from vendors.
- Developed an understanding of different areas of law through independent study.
- Set up workshops, conferences, and staff meetings by scheduling and reserving rooms and preparing supplies.
- Provided administrative support to teachers, staff members, and students.
- Coordinated events such as graduation, field trips, clubs, drama productions and prom.
School Secretary I
Placentia Yorba Linda Unified School District
Placentia
09.2017 - 05.2022
- Provided administrative support to the principal, teachers, and other school personnel.
- Maintained student records, including attendance data and grade reports.
- Managed daily office operations, such as filing paperwork, ordering supplies, and scheduling repairs.
- Prepared letters, memos, agendas, newsletters, reports, and other documents for distribution.
- Answered inquiries from students regarding their academic progress or any other concerns they may have had.
- Resolved issues with parents using active listening skills to de-escalate difficult situations.
- Handled confidential information regarding students carefully and with discretion.
- Oversaw school budget and submitted agenda items for approval.
- Managed all accounting for student-based businesses.
- Set up workshops, conferences, and meetings by scheduling and reserving rooms and preparing supplies.
- Coordinated major school events such as graduations, school events, assemblies, dances, and field trips.
Clerk II
Placentia Yorba Linda Unified School District
Placentia
08.2014 - 09.2017
- Created memos, letters, emails, reports, presentations as requested by management.
- PRO ACT trainer for PYLUSD staff. Professional Assault Crisis Training.
- Provided administrative support such as scheduling appointments or meetings.
- Greeted visitors in a friendly and professional manner while directing them appropriately.
- Monitored and directed work of lower-level clerks.
Education
High School Diploma -
PINE MEADOWS HIGH SCHOOL
06-1992
Some College (No Degree) -
Golden West College
Huntington Beach Skills
- Business Plus
- Google Suite & Microsoft Proficient
- AERIES-Queries Attendance & Reports
- Frontline Substitute System
- Assisted with the PCHS S1S Program
- Event Coordination - Graduation, Prom, Field Trips & Clubs
- Supply Ordering
- Expense Tracking-Mileage
- School Budgets - Accounting
- Pre-Approvals, EPAN Requests & Contracts
- Business Correspondence
- Facilities - Work Orders
- Time & Attendance
- Staff Meetings - Agenda, Planning, Notes & Catering
- Student & Staff Notifications-Flyers, Posters & Correspondence
- Independent Study Master Agreements
- Follett Software
- Purchasing, Including Open Purchase Orders
Accomplishments
- 2019-20 PYLUSD CLASSIFIED EMPLOYEE OF THE YEAR
- 2018 PYLUSD EXCEPTIONAL EDUCATOR AWARD
- 2018 PYLUSD OUTSTANDING PRO ACT TRAINER
- 2017 PYLUSD COIN OF EMPLOYEE EXCELLENCE
References
- Fatinah Judeh, Principal, OCDE ACCESS
- Brianne Parker, Teacher, OCDE ACCESS Area 10
- Cody Jones, Learning Systems Management Specialist, OCDE ACCESS
- Michelle Mahoney, School Counselor, OCDE ACCESS
Timeline
Senior School Administrative Assistant
Orange County Department of Education, OCDE
05.2022 - Current
School Secretary I
Placentia Yorba Linda Unified School District
09.2017 - 05.2022
Clerk II
Placentia Yorba Linda Unified School District
08.2014 - 09.2017
High School Diploma -
PINE MEADOWS HIGH SCHOOL
Some College (No Degree) -
Golden West College
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