Karen Thompson
Fresno,CA
Summary
Dynamic educational professional with extensive experience in substitute teaching, adept at swiftly adapting to lesson plans while ensuring minimal disruption to student learning. Proven ability to maintain classroom organization and foster a positive educational environment. Committed to enhancing student engagement and promoting academic success.
Overview
16
16
years of professional experience
Work History
Accounts Payable Specialist
Central CA Almond Growers Association
Kerman, CA
09.2023 - Current
- Investigated discrepancies between purchase orders, receiving documents, and vendor invoices.
- Developed relationships with vendors and suppliers to ensure prompt payment of invoices.
- Processed accounts payable transactions in a timely manner according to established policies and procedures.
- Processed employee expense reimbursements according to company policy guidelines.
- Reconciled vendor statements on a monthly basis.
- Assisted in developing new processes that improved efficiency within the department.
- Managed multiple projects simultaneously while meeting deadlines consistently.
- Prepared checks for mailing or electronic payment processing.
- Handled high-volume invoice processing with minimal supervision.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Researched and resolved invoice discrepancies and issues with vendors and suppliers.
- Worked collaboratively with other departments to resolve billing disputes.
Office Manager
Little's Forklift Repair, LLLP
Eastman, GA
03.2019 - 08.2023
- Developed and implemented office policies and procedures to ensure efficiency
- Daily telephone and email correspondence, creating business letters and records, review and process mail, and ordering or purchasing as necessary.
- Moved organization from manual (handwritten) invoicing to QuickBooks, increasing productivity by 15%
- Streamlined monthly/quarterly/annual financial reporting through QuickBooks, enabling more accurate accounting practices for developing budgets
- Maintained Federal & State corporate registrations, and DOT compliance
- Responsible for Accounts Payable, Accounts Receivable, and Collections; reduced annual Bad Debt to less than 2%
- Active Notary Public
- Maintained filing system for records, correspondence and other documents.
- Provided administrative support to management team including preparing reports and presentations.
- Assisted in developing budgets for departmental expenses.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Assisted with the preparation of budgets, forecasts and financial statements.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Processed payroll accurately ensuring all employees were paid on time.
- Analyzed data from various sources to identify trends and make recommendations for improvement.
- Monitored payments due from clients and promptly contacted clients with past due payments.
Manager
Eastman-Dodge County Chamber of Commerce
Eastman, GA
01.2018 - 02.2019
- Daily telephone/email correspondence, review and process mail, ordering/purchasing as necessary
- Schedule, organize, and participate in all Chamber Events: Monthly Chamber Meeting, Leadership Dodge, Trivia Night, Fall Event, and Annual Chamber Banquet
- Organize and participate in Public Relations and Marketing: Weekly Pop-Ins (member appreciation), Talk of the Town (radio talk show guest speaker, bi-monthly)
- Schedule/plan rentals of the Coleman Center and the Chamber Hall
- Active member of the Magnolia Midlands Tourism Association (membership committee) and the Explore Georgia: Hwy 341 Association (Peaches to the Beaches committee); participating member of the Georgia Association of Chamber of Commerce Executives
- Active Notary Public
- Coordinated with Intern/Work Study students, and conducted regular meetings to discuss progress and identify areas of improvement.
Support Services Coordinator
DODGE COUNTY HOSPITAL
Eastman, GA
03.2016 - 01.2018
- Organize preventive maintenance schedule for staff
- Schedule/conduct physical environment committee meetings
- Daily telephone/email correspondence, review and process mail, track monthly utilities, troubleshoot, ordering/purchasing as necessary
- Volunteer for Hospital Events Committee
Substitute Teacher
DODGE COUNTY BOARD OF EDUCATION
Eastman, GA
01.2016 - 03.2016
- Attended Substitute Teacher training
- Work as scheduled/last-minute substitute for teachers/staff at 4 of 5 Dodge County Schools
- Worked as a Paraprofessional at Dodge County High School from Aug 2004 - Dec 2006, served as Co-Sponsor of the Anchor Club (Junior Pilot Club)
- Employed as a Substitute Teacher from Apr 2003 - May 2010, while attending university
Salon Marketing & PR Coordinator
67 STYLES PAUL MITCHELL FOCUS SALON & SPA
Statesboro, GA
05.2015 - 12.2015
- Open/Close Salon, including opening/closing cash register, payroll
- Assist guests over the telephone and walk-in inquiries regarding appointments
- Coordinate efforts to 'Brand' the salon through community events
- Maintained Product Inventory, ordering as necessary
- Establish relationships within the Marketing/PR community locally
Event Coordinator
BVT ENTERPRISES DBA THE CLUBHOUSE
Statesboro, GA
03.2014 - 02.2015
- Assisted guests with telephone and walk-in inquiries regarding The Clubhouse
- Planned/Scheduled/Organized/Coordinated all Special Events
- Coordinated with 'Party Pros' and 'Custom Hosts' to ensure excellent service
- Maintained party supplies, ordering as necessary
- Assisted at Guest Services and Spikes (Restaurant) as needed on Point of Sale (CenterEdge)
Administrative Assistant to the Director of Student Media
GEORGIA SOUTHERN UNIVERSITY
Statesboro, GA
12.2013 - 03.2014
- Managed the hiring/termination process for students (PeopleAdmin)
- Oversaw payroll for 50+ students (ADP)
- Planned and organized travel for the Director and students for educational conferences
- Improved office efficiency with increased communications between departments
Assistant Program Specialist, Div. of Continuing Education
GEORGIA SOUTHERN UNIVERSITY
Statesboro, GA
11.2011 - 12.2013
- Planned various programs through continuing education (seminars/conferences)
- Promoted programs through media outlets (online calendars, Facebook, Twitter)
- Initiated and oversaw development of Standard Operating Procedures for my unit
- Managed reservations, catering, and payment processes for programs
Administrative Assistant
SNELLING TEMPORARY SERVICES
Statesboro, GA
06.2011 - 11.2011
- Assigned to work with Coastal Home Care, a home health care company
- Answered phones, created client charts/filing, data entry (payroll)
- Assisted with client/employee scheduling (CareVoyant)
Training Instructor
DEPARTMENT OF DEFENSE EDUCATION ACTIVITY
Ft. Stewart, GA
01.2011 - 11.2011
- Scheduled/last-minute substitute for teachers/staff at Ft
- Stewart's elementary schools
- Temporary, excepted service
- Pay Plan AD, Pay Basis PH, Grade 00
Student Assistant - Payroll
GEORGIA SOUTHERN UNIVERSITY
Statesboro, GA
06.2009 - 05.2011
- Responsible for filing confidential documentation in a timely manner
- Assisted walk-in staff and faculty with ADP questions and concerns
- Recorded and distributed Personnel Actions to appropriate CSR
Education
Bachelor of Arts - International Studies
Georgia Southern University
Statesboro, GA05-2010
Associate of Arts - Secondary Education
Middle Georgia State University
Cochran12-2007
Skills
- Effective communication
- Problem solving
- Report preparation
- Classroom management
- Communication skills
- Time management
- Organizational skills
- Relationship building
- Project-based learning
- ESL- english as second language
Languages
Spanish
Limited
French
Elementary
References
References available upon request.
Timeline
Accounts Payable Specialist
Central CA Almond Growers Association
09.2023 - Current
Office Manager
Little's Forklift Repair, LLLP
03.2019 - 08.2023
Manager
Eastman-Dodge County Chamber of Commerce
01.2018 - 02.2019
Support Services Coordinator
DODGE COUNTY HOSPITAL
03.2016 - 01.2018
Substitute Teacher
DODGE COUNTY BOARD OF EDUCATION
01.2016 - 03.2016
Salon Marketing & PR Coordinator
67 STYLES PAUL MITCHELL FOCUS SALON & SPA
05.2015 - 12.2015
Event Coordinator
BVT ENTERPRISES DBA THE CLUBHOUSE
03.2014 - 02.2015
Administrative Assistant to the Director of Student Media
GEORGIA SOUTHERN UNIVERSITY
12.2013 - 03.2014
Assistant Program Specialist, Div. of Continuing Education
GEORGIA SOUTHERN UNIVERSITY
11.2011 - 12.2013
Administrative Assistant
SNELLING TEMPORARY SERVICES
06.2011 - 11.2011
Training Instructor
DEPARTMENT OF DEFENSE EDUCATION ACTIVITY
01.2011 - 11.2011
Student Assistant - Payroll
GEORGIA SOUTHERN UNIVERSITY
06.2009 - 05.2011
Bachelor of Arts - International Studies
Georgia Southern University
Associate of Arts - Secondary Education
Middle Georgia State University
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