Karen Thornton

Cross trained in Accounts Payable so my job title became Accounting Assistant II. I performed Treasury duties and acted as backup for Accounts Payable. Below are duties in Accounts Payable:

• Stayed on top of applicable federal and state requirements to minimize legal and financial risks.
• Maintained good working relationships with vendors and resolved disputes.
• Contributed to cost savings initiatives by identifying duplicate payments and overcharges through regular account reviews.
• Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
• Assessed data and information to verify entry, calculation, and billing code accuracy.
• Verified accuracy of accounts payable payments, resulting in reduction of payment errors and check reissues.
• Reviewed vendor invoices for appropriate documentation and validity prior to payment.

• Executed financial due diligence tasks on daily basis to maintain optimal company finances.
• Collaborated effectively with cross-functional teams such as finance, accounting and legal departments, fostering strong communication channels to support smooth treasury operations.
• Worked with both internal and external users to create detailed financial reports.
• Ensured accurate financial reporting by reconciling accounts and resolving discrepancies on a timely basis.
• Optimized foreign currency exposure management, minimizing volatility in financial results due to exchange rate fluctuations.
• Streamlined payment processes by implementing efficient electronic funds transfer systems, resulting in reduced costs and improved accuracy.
• Prepared bank deposits by compiling data from cashiers, verifying and balancing receipts.

• Maintained accurate mail records with consistent data entry into tracking software.
• Operated postage meters, mail sealers and labeling machines.
• Addressed any discrepancies in delivered packages promptly, resolving issues efficiently while maintaining professionalism.
• Assisted in the training of new mailroom staff, leading to a more efficient and cohesive team dynamic.
• Expedited urgent mail deliveries by prioritizing tasks and coordinating with team members on deadlines.
• Maintained mailroom supply inventories, purchase orders and vendor supplies.
• Increased customer satisfaction through timely responses to inquiries regarding mail status and deliveries.
• Ensured proper disposal of confidential materials, contributing to company-wide privacy compliance efforts.
• Assisted with day-to-day operations, working efficiently and productively with all team members.