Karen Vincent
Westbrook,ME
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Executive Assistant I
Glickman Lauder Center of Excellence
12.2019 - Current
- Assisting the Vice President of Medical Affairs for Autism and Developmental Services, the Senior Director for Autism and Developmental Services, and other members of the leadership team.
- Developed and continue to maintain the Developmental Disorders Operational Dashboard - streamlining communication between programs, track physician on-call coverage calendar, process invoices and reimbursement requests, reconcile purchase card account, and assist with onboarding clinical staff.
Administrative Specialist II
Maine Medical Center
04.2019 - 12.2019
- Provided administrative support to the Simulation Operations Manager and the Hannaford Center for Safety, Innovation, and Simulation team.
Administrative Specialist III
Maine Medical Center
08.2018 - 04.2019
- Supported the Director of Psychiatry Administration, the Senior Medical Director of Child & Adolescent Psychiatry, and the Medical Director for Inpatient Psychiatry.
Executive Assistant
Bon Secours Health Systems, Inc.
05.2018 - 08.2018
- Provided full administrative support to the Regional Chief Nurse Executive, Bon Secours Virginia; the Regional Chief Nurse Executive, Bon Secours Medical Group – Ambulatory Services; and the Chief Medical Officer, Bon Secours Richmond.
Office Administrator
Spring Harbor Hospital
01.2016 - 02.2018
- Managed and protected the President’s complex schedule; determined and communicated needed changes
- Supervised and coached junior-level administrative professionals; with attention to budget parameters, implemented process changes as necessary
- Supported a board committee of staff members and consumers; procured speakers, prepared agendas, presentations, and materials, took minutes, and maintained files per Joint Commission standards
- Prepared PowerPoint presentations for the hospital’s governing body and the President’s local and national speaking engagements
- Tracked member hospital management agreements and contracts; gathered financial and patient data for quarterly and annual state reports and the hospital license
- Supported organizational efforts by ensuring that my communications were clear, professional, and maintained confidentiality
- Reviewed and reconciled p-card transactions and reimbursement requests for senior-level executives
- Managed and tracked the use of petty cash; educated staff on appropriate use and documentation.
Executive Assistant I
Spring Harbor Hospital
01.2015 - 01.2016
- Provided full administrative support to the Chief Nursing Officer, Assistant Chief Nursing Officer, and Director of Emergency Services
- Organized the annual onsite Day of Learning conference and the offsite community-based Co-Occurring Disorders training; procured venues and equipment, planned menus, and served as the primary point of contact for participants and speakers
- Prepared presentations for leadership meetings
- Researched, gathered, and prepared multiple Maine State RFPs
- Tracked nursing and behavioral technician staff attendance, processed PTO requests addressed concerns and discrepancies as necessary.
Administrative Assistant/Event Coordinator
Maine Society of CPAs
01.2008 - 01.2015
- Assisted the Executive Director with developing the annual continuing professional education (CPE) curriculum; determined the most needed and desired topics and speakers and potential profitability
- Procured speakers, venues, and equipment; tracked and managed expenses; served as the primary point of contact for all speaker and venue questions and concerns
- Assisted with the design and content of a new website; addressed outdated images and functionality
- Prepared weekly, monthly, and quarterly e-newsletters and marketing communications
- Managed the membership database; monitored event attendance and issued credentials to participants.
Education
A.A.S. - Secretarial Sciences
Andover College
Portland, MESkills
- Executive Support
- Office Management
- Calendar Management
- Strong Problem Solver
- Strategic Thinker
- Clear Communicator
- Information confidentiality
- Professional and mature
Certification
PACE Certification - Anticipated, December 2024
Timeline
Executive Assistant I
Glickman Lauder Center of Excellence
12.2019 - Current
Administrative Specialist II
Maine Medical Center
04.2019 - 12.2019
Administrative Specialist III
Maine Medical Center
08.2018 - 04.2019
Executive Assistant
Bon Secours Health Systems, Inc.
05.2018 - 08.2018
Office Administrator
Spring Harbor Hospital
01.2016 - 02.2018
Executive Assistant I
Spring Harbor Hospital
01.2015 - 01.2016
Administrative Assistant/Event Coordinator
Maine Society of CPAs
01.2008 - 01.2015
A.A.S. - Secretarial Sciences
Andover College
PACE Certification - Anticipated, December 2024
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