Summary
Overview
Work History
Education
Skills
Affiliations
Certification
Languages
Timeline
Generic

Kareny Villegas

Rosenberg,TX

Summary

Dynamic Human Resources Assistant with a proven track record at Blanca’s Cleaning Services, excelling in onboarding coordination and office administration. Skilled in maintaining organized personnel files and enhancing communication. Adept at using Microsoft Office and fostering positive relationships, ensuring a seamless hiring process and contributing to overall operational efficiency.

Overview

14
14
years of professional experience
1
1
Certification

Work History

Human Resources Assistant

Blanca’s Cleaning Services
01.2016 - Current
  • Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
  • Filed paperwork, sorted, and delivered mail and maintained office organization.
  • Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
  • Answered and redirected incoming phone calls for office.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Delivered friendly assistance with new hires throughout interviewing and hiring process.

Administrative Coordinator

Blanca’s Cleaning Services
01.2016 - 12.2023
  • Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
  • Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
  • Maintained a well-organized filing system to ensure easy access to important records and documents.
  • Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
  • Managed calendars, scheduled appointments, and coordinated travel arrangements for senior staff members.
  • Improved customer satisfaction through prompt and professional handling of inquiries and concerns.

Administrative Assistant

Ascension Rehab Services
03.2014 - 01.2016
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.

Front Office Administrative Assistant

Dental Emergency Houston
02.2011 - 03.2014
  • Developed positive relationships with clients through attentive service during initial contact points like reception desk interactions or telephone call handling.
  • Safeguarded company information by maintaining strict confidentiality in all matters related to client accounts and internal operations.
  • Enhanced office efficiency by organizing and maintaining filing systems, managing appointment schedules, and handling incoming phone calls.
  • Contributed to a professional office environment by greeting visitors courteously and directing them to the appropriate personnel or resources.
  • Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Streamlined communication for management by reviewing correspondence, arranging conference calls, and preparing meeting materials.

Education

Associate Of Arts -

Wharton County Junior College
Wharton, TX

Skills

  • Administrative skills
  • Office administration
  • Maintaining files
  • Microsoft office and docusign
  • Scheduling
  • Human resources support
  • Onboarding coordination

Affiliations

HR Houston

Certification

  • HRCI Talent Acquisition Certificate
  • HRCI Compliance and Risk Management

Languages

Spanish
Native or Bilingual

Timeline

Human Resources Assistant

Blanca’s Cleaning Services
01.2016 - Current

Administrative Coordinator

Blanca’s Cleaning Services
01.2016 - 12.2023

Administrative Assistant

Ascension Rehab Services
03.2014 - 01.2016

Front Office Administrative Assistant

Dental Emergency Houston
02.2011 - 03.2014

Associate Of Arts -

Wharton County Junior College

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Kareny Villegas