Kari Gilbertson-Schaefer
Accounts Payable/ Head Bank Teller
Sun Prairie,WI
Summary
Efficient Accounts Payable Specialist recognized for high productivity and ability to complete tasks efficiently. Skilled in managing invoice processing, vendor payments, and financial reconciliation with keen attention to accuracy. Excels in time management, problem-solving, and communication, contributing to smooth and effective accounts payable workflows.
Overview
23
23
years of professional experience
Work History
Accounts Payable Specialist
Oak Park Place LLC
Madison, WI
03.2008 - Current
- Processed accounts payable transactions in a timely manner according to established policies and procedures.
- Reconciled vendor statements on a monthly basis.
- Worked collaboratively with other departments to resolve billing disputes.
- Provided support to the accounting team as needed during busy periods or special projects.
- Developed relationships with vendors and suppliers to ensure prompt payment of invoices.
- Generated weekly aging reports for management review.
- Prepared checks for mailing or electronic payment processing.
- Researched and resolved invoice discrepancies and issues with vendors and suppliers.
- Maintained accurate records of payments made to vendors.
- Processed employee expense reimbursements according to company policy guidelines.
- Reviewed invoices and check requests for accuracy, completeness, and conformity to company policy.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Prepared and updated vendor files, tax documents and insurance information.
- Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
- Handled high-volume invoice processing with minimal supervision.
- Coded invoices to maintain organized and accurate records.
- Managed bookkeeping and accounting systems while ensuring accurate and efficient data entry.
- Assessed data and information for accuracy in entries, calculations, and billing codes.
- Verified and balanced receipts to prepare bank deposits.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Performed quality checks on postings and documents to ensure correctness, accuracy, and proper coding.
- Reduced financial discrepancies by verifying accounting statements.
- Completed and submitted tax forms and workers' comp forms.
Accounts Payable Clerk
Madison Lighting
Madison, WI
06.2001 - 02.2008
- Collaborated across departments with vendors, suppliers, and staff members to efficiently resolve arising issues.
- Maintained accounts payable files and records in an organized manner.
- Reviewed employee expense reports for compliance with company policy guidelines.
- Reconciled vendor statements, investigated and resolved discrepancies.
- Entered data into accounting system to maintain accurate financial records.
- Processed invoices and payments in accordance with company policies and procedures.
- Verified accuracy of coding on invoices prior to processing payments.
- Analyzed purchase orders, contracts, invoices, check requests and other documents pertaining to accounts payable cycle.
- Applied mathematical skills to calculate totals, validate figures, and rectify issues with physical and digital files.
- Handled high-volume invoice processing with minimal supervision.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Took advantage of discount opportunities by paying vendors within payment terms.
- Worked closely with department personnel to produce accurate and timely bills.
- Worked with purchasing group to resolve purchase order matching issues.
- Coded invoices to maintain organized and accurate records.
- Resolved accounts payable questions for internal team members, management, and vendors.
- Compiled, coded and submitted weekly invoices to accounting for payment.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Checked postings and documents for correctness, accuracy and proper coding.
Education
High School Diploma -
Madison East High School
Madison, WI06-1979
Some College (No Degree) - Liberal Arts And General Studies
UW Green Bay
Green Bay, WISome College (No Degree) - Liberal Arts and General Studies
UW Madison
Madison, WISome College (No Degree) - Accounting
Madison Area Technical College
Madison, WISkills
- Trained in Great Plains
- File Maintenance
- Training and mentoring
- Audit Support
- Workflow Management
- Payment Scheduling
- Expense Reporting
- Issue Escalation
- Variance reconciling
- Invoice Processing
- Workflow Coordination
- Expense Tracking
- Timely processing
- Internal Controls
- Account Reconciliation
- Vendor invoicing
- Vendor Relationship Management
Timeline
Accounts Payable Specialist
Oak Park Place LLC
03.2008 - Current
Accounts Payable Clerk
Madison Lighting
06.2001 - 02.2008
High School Diploma -
Madison East High School
Some College (No Degree) - Liberal Arts And General Studies
UW Green Bay
Some College (No Degree) - Liberal Arts and General Studies
UW Madison
Some College (No Degree) - Accounting
Madison Area Technical College
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