Kari Greenway

Promoted within 9 months to Procurement Policies & Compliance Specialist while also maintaining the role of Procurement Coordinator. Managed a database of over 6,000 vendors. Wrote and updated standard operating procedures (SOP) and work instructions (WI). Trained buyers and kept vendors in compliance with business needs.

• Created presentations for senior management on key performance indicators (KPI) using Excel and PowerPoint.
• Analyzed existing processes and procedures to identify opportunities for improvement.
• Subject Matter Expert (SME) in procurement policy and compliance.
• Assisted Senior Procurement Manager and Director with information gathering and project investigations as assigned.
• Supported the needs and requests of the Internal Audit Department with regards to compliance records and documentation.

PROCUREMENT COORDINATOR 3/2022 to Current
Gathered and maintained current supplier documentation including W8/W9 forms, certificates of insurance, terms and conditions, supplier questionnaires, contractor safety guidelines, global supplier code of conduct and credit information.

• Managed an increase of 80% more new vendor set up and vendor maintenance requests in 2023 than previous year.
• Streamlined document collection using Excel.
• Managed new supplier onboarding process to maintain accuracy in document collection protocols using SAP, EAM, JDE and OnBase.
• Acted as a liaison between corporate procurement, business support, risk management, accounts payable, credit, legal, government affairs and external suppliers.
• Set up new vendor accounts, verified EIN numbers and business licenses.

Processed sales orders for invoicing and reconciled payments. Entered items into inventory system. Updated pricing and maintained accurate descriptions of NARTS and SKUs.

• Coordinated purchasing and receiving of supplies. Allocated items to appropriate parties.
• Prepared quotes in Sage 50 and SAP. Entered detailed information and correct pricing. Followed up with clients to proceed with orders.
• Distributed monthly accounting statements. Kept accounts up to date, made sure payments were received on time. Processed credit memos.
• Converted order entries into Sage 50 and SAP, filled out batch records and created garment labels.
• Ran accounting and inventory reports for management.
• Assisted quality department with maintaining proper documentation of medical records.
• Archived previous years documents and labeled boxes for storage with Iron Mountain.

Processed invoices from vendors into QuickBooks. Mailed payments to vendors on time. Organized filing and archiving of purchasing, shipping and accounting documentation.

• Prepared detailed purchase orders. Received and distributed products to appropriate personnel.
• Organized capital expenditure documentation and tagged equipment upon arrival.
• Created training manual for EPPC. Trained staff on how to use software for receiving.
• Managed inventory counts. Labeled products and raw materials correctly, entered final data into Excel spreadsheets.
• Invoiced daily shipments and entered data into Salesforce.

Promoted within two years to Office Manager. Managed a wide variety of customer service and administrative tasks to resolve customer needs quickly and efficiently.

• Estimated print jobs and sent out quotes.
• Maintained vendor relationships in order to reduce costs on paper orders, office supplies and bindery products.
• Increased sales by suggesting additional accessories for client projects.
• Prepared invoices via QuickBooks and accepted cash, credit card and check payments.
• Established positive rapport with customers, managers and office staff to maintain a positive and successful work environment.

BINDERY OPERATOR 3/2004 to 3/2006

Bindery equipment operator (cutter, windmill, folder).