Hi, I’m
Kari Shaff
Austin,United States
Summary
Experience procurement professional with extensive background managing IT assets including hardware, software and capital equipment. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Eager to work with vendors and negotiate contracts for long-term growth and mutual business support. Monitors ordering processes for inventory accuracy and timely delivery.
Overview
14
years of professional experience
1
Certification
Work History
Inovalon, Inc.
Senior Procurement & Contracts Analyst
08.2021 - Current
Job overview
- Manages procurement requests and acted as point-person for customers on logistics, hardware and software needs.
- Utilizes procurement tools to manage quote process, invoicing, order entry and receiving.
- Drafts, reviews and price and terms on a wide range of agreements inc NDAs, Master Agreements, Vendor Contracts, IT Agreements, Staff Aug Contracts
- Actively negotiates high dollar Software/SasS or other technology Agreements
- Partner with Security and Compliance as needed to secure/make sure of obedience of policies
- Manage relationship with key vendors and be the main contact for deliverables, issues and oversight of vendor management process. Vendor liaison.
- Maintain vendor supports KPI/Deliverables; collects and information about possible suppliers including reference checks, financial review, and risks; attends vendor meetings.
- Continuously monitors vendors to identify opportunities for improvement and savings.
Texas Health And Human Service Commission
Purchaser IV
07.2019 - 08.2021
Job overview
- Worked closely with various stakeholders and departments to understand project requirements
- Negotiated with suppliers, vendors, and other representatives.
- Maintained complete documentation and records of all purchasing activities.
- Maintained and reviewed computerized records of items purchased and costs associated with purchases.
- Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
- Standardized inventory quarterly reporting and analysis and instituted corrective action for close-outs and out-of-stock items to keep inventory records current.
- Recommended metrics for product availability, costs and delivery to advance business objectives.
- Worked with IT Helpdesk to maintain compliance level SW and with procurement to ensure SW was ordered without waste or out of compliance.
TECO-Westinghouse Motors
Senior Buyer (Contract)
10.2018 - 06.2019
Job overview
- Managed vendor purchase order dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.
- Reviewed proposals, qualified vendors and recommended optimal suppliers.
- Maintained complete documentation and records of all purchasing activities.
- Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales.
- Dispensed purchase orders to suppliers with accurate pricing, deadlines and terms and conditions.
- Utilized exceptional writing, editing and proofreading skills to produce engaging and error-free content.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
- Maintained asset spreadsheets and communicated between IT Helpdesk and Procurement for needs, savings and opportunities.
- Met with suppliers to assess changes and determine proper courses of action.
Primavera Online High School
English Teacher
08.2014 - 05.2018
Job overview
- Prepared and implemented lesson plans covering required course topics.
- Led interesting and diverse group activities to engage students in course material.
- Prepared comprehensive English curriculum for multiple classes.
- Utilized multimedia strategies and technology to convey information in fresh and interesting ways.
- Explored and implemented innovative use of technology in language education.
- Completed and led in-service and additional training to maintain professional growth.
- Served as languages department member and attended meetings to develop and update course curricula.
- Wrote and edited public-facing marketing and media materials for external communications with other English department colleagues.
- Ensured consistent messaging, formatting, and unified writing standards for all written materials
AFS Technologies
IT Purchasing Agent
06.2012 - 06.2014
Job overview
- Maintained complete documentation and records of all purchasing activities.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
- Oversaw document development across project workstreams to create internal control statements per compliance and regulatory standards.
- Analyzed existing systems and databases and recommended enhancements to solve business needs
- Troubleshot incidents reported by end-users to schedule system changes and identify permanent solutions.
- Monitored vendors and suppliers to service level agreements.
- Researched industry best practices and compares against organization’s practices in order to establish benchmarks for managing IT assets.
- Monitors and improves processes and procedures for tracking company assets to oversee quality control throughout their lifecycles.
- Edited complex technical information into easy-to-understand language
- Worked closely with various stakeholders and departments to understand project requirements
- Ensure consistent messaging, formatting, and unified writing standards for all written materials
Tucson Electric Power
IT Asset Management Analyst
04.2009 - 06.2012
Job overview
- Developed spreadsheet models for diverse projects and analysis.
- Created and maintained precise and accurate models, charts and reports.
- Monitored and analyzed financial, statistical and operational data trends.
- Worked closely with various stakeholders and departments to understand project requirements
- Managed routing and approval process for documents
- Consolidated financial data and materials for key leadership meetings.
- Led project teams within business to meet team metrics, cycle counts and wall-to-wall inventory requirements.
- Evaluated transactions and reporting for adherence to applicable regulatory guidelines and data integrity.
Education
St. Cloud State UniversitySt. Cloud, MN
Bachelor of Arts from Theatre Arts
08.1992
Skills
- Managing Projects
- Contract Development and Management
- Contract Review
- Managing Client Contracts
- Vendor Management
- Process Documentation
- Stakeholder Relationships
- Corporate Compliance
- Communications Programs
- Change Management
- Market Analyses
- Project Leadership
Certification
- CSP (Certified Sourcing Professional) - SIG University - 10/22
- CTCD (Certified Texas Contract Developer)- Texas Comptroller - 9/20
- CTCM (Certified Texas Contract Manager) - Texas Comptroller - 12/20
- Currently working toward CPCM (Certified Professional Contract Manager) - National Contract Management Association - 2023
Timeline
Senior Procurement & Contracts Analyst
Inovalon, Inc.
08.2021 - Current
Purchaser IV
Texas Health And Human Service Commission
07.2019 - 08.2021
Senior Buyer (Contract)
TECO-Westinghouse Motors
10.2018 - 06.2019
English Teacher
Primavera Online High School
08.2014 - 05.2018
IT Purchasing Agent
AFS Technologies
06.2012 - 06.2014
IT Asset Management Analyst
Tucson Electric Power
04.2009 - 06.2012
St. Cloud State University
Bachelor of Arts from Theatre Arts
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