Kariann David
Tempe,AZ
Overview
9
9
years of professional experience
Work History
Administrative Assistant
Salt River Materials Group
09.2023 - 10.2024
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Maintained inventory of office supplies and placed orders.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Volunteered to help with special projects of varying degrees of complexity.
Scale House Operator
Salt River Materials Group
10.2015 - 09.2023
- Operated weigh scales and issued tickets when necessary.
- Complied with safety regulations to avoid potential injuries and support company goals.
- Collaborated with truck drivers and site personnel to resolve any weight discrepancies or issues promptly.
- Answered customer calls professionally and routed to appropriate person.
- Maintained accurate records of all transactions, ensuring compliance with company policies and regulations.
- Communicated with operators to share information related to product.
- Provided superior customer service through attentive listening, clear communication, and positive interactions with clients from diverse backgrounds.
- Ensured equipment functionality by conducting routine maintenance checks on scales and related equipment.
- Contributed to overall business growth through the development of strong working relationships with customers and suppliers.
- Used Software to track products as they arrived at and departed from facility.
- Improved efficiency by streamlining scale house operations and implementing updated procedures.
- Greeted customers and provided excellent service to internal and external clients.
- Dispatched orders to drivers for efficiency.
- Reduced downtime during peak periods by effectively managing queue lines for incoming trucks awaiting weigh-in services.
- Maintained accurate documentation and processed payments efficiently to keep waiting at minimum.
- Achieved safer working conditions by enforcing strict safety guidelines for all scale house visitors.
- Increased operational efficiency by cross-training in various roles within the facility, expanding versatility and adaptability to changing demands.
- Consistently met deadlines for reporting requirements by efficiently organizing paperwork, digital files, and other necessary documentation.
- Assisted in inventory management by tracking incoming materials, updating stock levels, and informing site personnel of shortages or surplus.
- Weighed and measured different materials and updated records with collected data.
- Documented measurements, inspections and test results in electronic logbooks and spreadsheets to enable tracking and maintain accurate records.
Timeline
Administrative Assistant
Salt River Materials Group
09.2023 - 10.2024
Scale House Operator
Salt River Materials Group
10.2015 - 09.2023