Karie Lowry
Molalla,OR
Summary
Organized, self-driven and efficient known for high productivity and ability to complete tasks swiftly. Specialize in scheduling coordination and communication management. Excel in time management, adaptability, problem-solving skills, ensuring smooth operation of processes.
Overview
27
27
years of professional experience
1993
1993
years of post-secondary education
Work History
Production Secretary/Purchasing Specialist
Gillespie Graphics
Wilsonville, Oregon
08.2002 - 06.2024
- Oversaw daily office operations
- Performed data entry into the computer system; ensured the accuracy of all entered information
- Managed attendance calendars and schedules for production personnel.
- Monitored and updated employee time sheets daily, and attendance records related to production shifts.
- Generated final payroll reports for accounting.
- Compiled daily shipping data to generate job cost reports, analyzing discrepancies between estimates and actuals.
- Generated and reviewed customer invoices to streamline billing processes.
- Entered production payables into accounting systems to ensure accurate financial records.
- Managed receivables and executed company deposits, ensuring timely financial transactions
- Maintained filing systems for confidential documents for easy retrieval when requested.
- Prepared all necessary daily reports.
- Maintained an organized filing system of paper and electronic documents.
- Updated contact lists for vendors, customers, and suppliers related to production activities.
- Input updated job change data into the computer system for the Production Team.
- Maintained accurate records for all production activities.
- Provided administrative support to the production team as needed.
- Organized and distributed incoming mail to the appropriate staff members.
- Answered phone calls, responded to inquiries and took messages on behalf of the Production Department.
- Ordered office supplies for both the Production Department and the main office.
- Coordinated purchase orders and tracked delivery schedules for the timely fulfillment of all production supplies and materials.
- Convert all purchasing information into an Excel spreadsheet for sales and CSRs, and update it daily.
- Facilitated communication between internal departments regarding changes in product specifications or orders.
- Assisted with inventory control tasks, such as counting stock and verifying accuracy.
- Managed inventory levels to ensure product availability, and reduce shortages.
- Greeted visitors and directed them to the appropriate location or person.
- Assisted with accounts receivable and accounts payable functions.
- Anticipated leadership needs by preparing or gathering records, reports and correspondence.
- Operated office equipment, such as photocopiers, scanners, and fax machines.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
Production Team Member
Gillespie Graphics
Wilsonville, OR
01.2000 - 08.2002
- Organized and maintained finished goods inventory levels.
- Operated finishing machines: large cutter, laminator, round corner, and back score machines.
- Maintained equipment by performing regular cleaning, and minor repair or replacement of parts.
- Inspected and finalized finished product counts before packaging and shipping.
- Shipping and Receiving.
Customer Service Representative
Gillespie Graphics
Wilsonville, OR
12.1997 - 12.1999
- Answered phones and directed the calls to the appropriate team member.
- Assisted sales and customers in selecting graphic needs and services.
- Resolved customer inquiries through phone and email communication.
- Write up an estimate request, create a quote for CSR, sales, and customer.
- Job entry.
- Correspond with the production manager and maintain communication of the status to the sales rep.
Education
Colton High School
Colton, ORSkills
- Data entry
- Calendar and scheduling management
- Document preparation
- Inventory control
- Payroll administration
- Invoice generation
- Office operations
- Purchase order coordination
- Communication skills
- Reporting accuracy
- Attention to detail
- Team collaboration
- Time management
- Problem solving
- File management
References
References available upon request.
Timeline
Production Secretary/Purchasing Specialist
Gillespie Graphics
08.2002 - 06.2024
Production Team Member
Gillespie Graphics
01.2000 - 08.2002
Customer Service Representative
Gillespie Graphics
12.1997 - 12.1999
Colton High School