Karima Gharbi Administrative Officer
Administrative officer
Doha,Qatar
Summary
Efficient and detail-oriented administrative officer with over 6 years’ experience in leading administrative operations to support project goals and drive productivity and efficiency. Looking to join a fast-paced team that is up for more challenges.
Overview
7
7
years of professional experience
Work History
Administrative Officer ( Finance Department)
Umm Haish International Company For Contracting
03.2022 - 03.2023
- Managed the day-to-day operations of the office, including scheduling meetings and appointments, organized files, and handled correspondence.
- Acted as the point of contact between executives and internal/external stakeholders.
- Prepared reports, presentations, and other documents for the executives.
- Coordinated travel arrangements for executives.
- Organized and maintained the office filing system, including electronic and hard copy documents.
- Process and track invoices, purchase orders, and other financial documents.
- Managed inventory of office supplies and equipment and order new supplies.
- Entered payroll information and maintaining payroll files.
- Calculated salaries, overtime earnings, and deductions.
- Generated payroll reports for Managers.
- Processed journal entries for all transactions.
- Updated accounts payable and receivable and performed.
- Updated all financial data in database.
- Assisted senior accountant in the preparation of weekly and monthly reports.
- Assisted in petty cash management by recording cash transactions with accurate manner using cash book and spreadsheets.
Executive Administrative Officer
Sotumeca Sarl Company
07.2019 - 10.2021
- Prepared reports, memos, letters, financial statements and other documents using word processing, spreadsheet, data base and presentation software.
- Performed general office duties such us copying, scanning, coding and filing documents.
- Provided clerical support to the HR department.
- Maintained the integrity and confidentiality of human resource files and records.
- Performed periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Issued invoices and bills using Sage 100 Cloud
- Tracked, reviewed and approved invoices.
- Sent reminders for payments and contact customers when assigned.
- Managed financial transactions (checks, transfers, cash).
- Maintained control and ensure regulations to all import and export processes and monitor work according to corporate and local policies.
- Assisted to obtain all required import permits and export licenses for all processes.
- Evaluated all items for import and ensure accuracy in all values and collaborated with customer brokers to provide clearance of all imports and maintain required.
- Collaborated with various departments and obtained all certification documents.
- Sourced materials, goods, products, and services and negotiated the best or most cost-effective contracts and deals.
- Updated and maintained records of all orders, payments, and received stock.
- Coordinated with the delivery team and following up on delays or orders that have been rescheduled.
Administrative Officer
Cap Bon TPS Company
02.2017 - 05.2019
- Managed and coordinated office operations, including supplies, equipment, and facilities.
- Handled communication and correspondence, both internal and external.
- Organized and scheduled meetings, appointments, and events.
- Supervised and lead administrative staff, providing support and guidance.
- Maintained office budget, tracked expenses, and reported financial information to management.
- Collaborated with various departments to enhance internal communication and streamline processes.
- Implemented and maintained office policies and procedures.
- Ensured a clean and organized workspace, promoting a productive work environment.
- Handled confidential information with discretion.
Accounts Payable Clerk (Temporary)
Poulina Group Holding
07.2016 - 09.2016
- assembled, reviewed and verified invoices and check requests.
- flags and clarified any unusual or questionable invoice items or prices.
- sorted and code and matched invoices.
- set invoices up for payment.
Graduation Internship (Human Resources Department)
Poulina Group Holding
01.2016 - 03.2016
- Assisted in collecting timesheets and processing payroll.
- Keep staff records up to date.
- Prepared pay slips.
- Provided others administrative support for HR executives.
Education
Bachelor Of Business Administration - Business English
The Higher Institute of Languages
Tunisia06.2016
Skills
- Microsoft office and Google applications
- MFG software
- Sage 100Cloud Software
- Pionner Plus Software (HR and accounts )
- Written and oral communication skills
- Strong attention to details
- Organizational skills
- Time management
Languages
ARABIC
Bilingual or Proficient (C2)
ENGLISH
Bilingual or Proficient (C2)
FRENSH
Advanced (C1)
Timeline
Administrative Officer ( Finance Department)
Umm Haish International Company For Contracting
03.2022 - 03.2023
Executive Administrative Officer
Sotumeca Sarl Company
07.2019 - 10.2021
Administrative Officer
Cap Bon TPS Company
02.2017 - 05.2019
Accounts Payable Clerk (Temporary)
Poulina Group Holding
07.2016 - 09.2016
Graduation Internship (Human Resources Department)
Poulina Group Holding
01.2016 - 03.2016
Bachelor Of Business Administration - Business English
The Higher Institute of Languages
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