KARIN BAYES
Puyallup,WA
Summary
Well qualified Administrative Assistant handling diverse administrative functions in a fast-paced, deadline driven environment. Organized and dependable candidate with a proven history managing competing priorities with a high degree of accuracy and a positive attitude. Willingness to take on added responsibilities to meet team goals. Seeking to secure and maintain a full-time position as a Contract Specialist that will offer professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
10
10
years of professional experience
Work History
Administrative Assistant II
City of Kent
11.2022 - Current
- Provide Administrative support to Public Works Department
- Responsible for all stages of contract lifecycle, from drafting agreement to overseeing its execution
- Prepare advertisements, bid documents and paperwork for sealed bids
- Prepare documents for Federally funded projects
- Conduct required verifications for Federally funded projects
- Assist in developing and revising project specifications
- Coordinate and facilitate Capital Improvement projects bid procedures
- Prepare, publish and distribute project addenda
- Analyze bids and proposals to ensure compliance with City and/or Federal requirements
- Manage post-award procedures for timely execution of contract
Administrative Specialist
City of Kirkland
10.2016 - 11.2022
- Key role in supporting Planning and Building Department Directors and staff
- Produce legal department documents, public notices, agendas and meeting packets as well as other correspondence in deadline driven environment
- Work closely with City Boards and Commissions for meeting coordination, preparation and follow-up
- Work in close contact with department staff to organize and prepare for public hearings, meetings and community outreach
- Responsible for holding and reconciling department credit card, invoice payment and assisting with payroll reporting
- Given continual increases in responsibilities as well as additional work assignments.
Administrative Specialist
EvergreenHealth
09.2013 - 09.2016
- Administrative support for busy multi-doctor Internal Medicine Clinic
- Produced letters, reports and sensitive/confidential correspondence
- Schedule coordination, calendar management and records maintenance for large multi-doctor clinic
- Provided excellent customer service, responsible for handling customer inquiries, requests and complaints
- Given continual increases in duties and responsibilities.
Skills
- Contract Agreement Preparation
- Proposal Evaluation
- Contracting Policies and Regulations
- Strong time management, prioritization and analytical skills
- Administrative Support
- Commitment to accurate and timely work
- Teamwork and Collaboration
- Professional with strong work ethic
- Customer Service
Timeline
Administrative Assistant II
City of Kent
11.2022 - Current
Administrative Specialist
City of Kirkland
10.2016 - 11.2022
Administrative Specialist
EvergreenHealth
09.2013 - 09.2016
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