Karin St. Clair
Tacoma,WA
Summary
Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.
Overview
21
21
years of professional experience
Work History
Grant Consultant
Alaska Energy Authority
01.2024 - 12.2024
- Devised and implemented processes and procedures to streamline operations for new grants staff.
- Generated reports detailing findings and recommendations for grantees.
- Draft and send out compliance letters to grantees
- Create and train on template creation in MS Dynamics (Navision)
- Maintained database systems to track and analyze grant data.
Grants Manager/Grants Coordinator
Alaska Energy Authority
12.2011 - 12.2023
- Maintain grants management database
- Established goals and procedures for solicitation, funds management, and disbursement.
- Entered data, generated reports, and produced tracking documents.
- Prepare reports from grants management software
- Ensure data integrity in databases
- Evaluate grantee proposal, plans and justifications to include cost factors
- Process grant applications and obtain outstanding materials
- Monitor and ensure timely receipt of reports from grantees
- Monitor and administer federal and state grants and contracts
- Collect and analyze grant data
- Maintain electronic and physical files related to all aspects of the grant cycle
- Prepare, scan, and verify historical documents for electronic conversion
- Prepare grant agreements, notification letters, applications, and letters of inquiry
- Communicate with Federal, State, and local agencies regarding award compliance
- Review contracts for completeness, accuracy, and conformance with state regulations
- Provide technical guidance to internal and external stakeholders on grant administration and financial policies, procedures, statutes, and regulations
- Serve as liaison between the project managers and outside funding agencies; provides assistance in resolving issues and conflicts with funding agencies; participates in meetings and discussions in which decisions affecting projects are made
- Inform grantees regarding regulation changes impacting grant opportunities
- Process amendments, modifications, extensions, and terminations of contracts and subcontracts
Project Controls
Alaska Energy Authority
07.2016 - 01.2020
- Track status reporting, financial reporting, milestones, and deliverables of projects
- Track and audit internal controls and guidelines associated with project controls
- Monitor budget, scope, and milestones
- Provide leadership and training to team members on internal controls and guidelines associated with project controls
- Recommend and execute corrective actions to handle project compliance
- Identify upcoming project milestones and customer requirements so that Project Managers can ensure satisfaction of project milestones and customer requirements
- Monitor and implement approved project management plan changes
- Management of less complex projects and close outs
- Identify all funding sources and develop a monitoring system for funding opportunities
- Assist communities in writing grant applications
- Assist in writing grant applications for agency
Administrative Assistant
Alaska Energy Authority
06.2011 - 12.2011
- Provided administrative support for various departments, including answering telephones, assisting visitors, resolving various problems, and assisting with inquiries
- Prepared, transcribed, composed, typed, edited, and distributed agendas and minutes of numerous meetings
- Scheduled and coordinated meetings, teleconferences, appointments, events, and other similar activities for staff, including travel and lodging arrangements
- Assisted with Round V Grant Application data entry and file setup
- Scanned, labeled, and tracked grant documents in award database MS Dynamics (Navision)
- Entered milestones for grants in MS Dynamics (Navision)
- Created and maintained grant files and related paper documents
- Tracked grant applications for Commercial Audit Program
- Communicated with auditors and commercial owners regarding project progress and missing information
- Prepared reimbursement paperwork for the finance department
Administrative Assistant
First National Bank Alaska
01.2009 - 12.2010
- Prepared and assigned daily reports to Merchant Representatives
- Logged and tracked the completion of reports by Merchant Representatives
- Attended weekly staff meeting and transcribed meeting minutes
- Arranged travel for Merchant Representatives
- Monitored daily in town travel of Merchant Representatives
- Monitored and ordered all supplies for department
- Scheduled all trainings as well as reserved rooms and equipment needed
- Composed and prepared mass mailings to merchants
- Performed credit checks, acquired financial statements and business licenses for potential merchants
- Worked with the IT Department in developing a new program for Merchant Services using Access and Excel
- Responsible for merchant billing and collections
- Answered multi-line phones, receive daily mail and incoming deliveries
Administrative Assistant
Law Offices of Thom F. Janidlo
01.2006 - 12.2009
- Scheduled all attorney court hearings, client meetings and consultations
- Transcribed during appropriate trial setting conferences and client meetings
- Transcribed and prepared legal court documents
- Performed legal research to assist attorneys with preparation of court documents
- Maintained accurate records for attorney’s billable hours
- Identified more efficient and cost saving methods for ordering office supplies
- Initiated the use of a credit card machine to assist in payment processing
- Suggested the use of a scanner to replace paper processes, minimizing paper waste and expense
- Answered multi-line phones, received daily mail and courier services
- Computerized/Manual Accounts Payable/Receivable
- Credit and Collections
- Month-End-Closings
- Account Reconciliation
- Monthly Payroll Processing
- Statement Billings
- Customer Service/Client Relations
- Office Management
CSR Manager/ Care Coordinator/ Marketing Director
Frontier Medical
01.2005 - 12.2006
- Recruited, trained, and evaluated office support staff
- Mentored new employees on company objectives, business standards, and employee expectations
- Scheduled regular staff training to enhance product knowledge and improve customer service
- Recorded, organized, and communicated customer feedback to provide management with data for decision making
- Developed a system for tracking clients of a specialized waiver program to improve communication between client representative, physician and company
- Assembled an automatic system which streamlined the process of re-occurring orders in which the client was able to choose their delivery time and items
- Produced and implemented policies and procedures as part of a management team
- Handled all complex patients as part of the Care Coordination position
- Advised other employees when needed on the patients’ plan of care
- Planned, coordinated, and directed advertising campaigns for company
- Managed all trade shows, special events, and seminars
- Skilled in handling the public with professionalism and sensitivity
- Performed home safety evaluations for the state waiver program
- Provided detailed suggestions on home modifications to clients and grant programs
- Coordinated community outreach programs, including ice cream socials, donation walks, and providing volunteers to perform community service projects at local assisted living homes
Medical Records Coordinator
Providence Home Health & Hospice
01.2004 - 12.2005
- Transcription, maintenance and filing of the legal patient records
- ICD-9 coding
- Time sensitive data entry of required payer information
- Regularly exceeded weekly work quotas through efficient time management
Education
Project Management Foundation -
Project Management Institute
01.2016
Medical Office Assistant Certificate - undefined
International Correspondence School
01.1999
General studies - undefined
Northwest College
01.1992
Skills
- Word Processing
- 60 wpm
- 10-key
- Microsoft Office Suite
- TEAMS
- DocuSign
- Outlook
- Google Mail and Apps
- TIMS
- Legal Time Slips
- Quick Books
- Open Office Suite
- Corel Word Perfect
- Microsoft Dynamics 365
- Grantsgov
- FedConnect
- Denali Commission Project Database
- Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS)
- EERE Project Management Center(PMC)
Training
- Supervisor Training, 2023, State of Alaska
- Federal Grants Forum for State & Local Governments, 2021, Thompson Grants
- Writing for the Workplace (one day seminar), 2014, Jim Hale
- OMB’s Grant Reform and the Uniform Guidance (one day seminar), 2014, Gil Tran, Senior Technical Manager, OMB
- State Single Audit Presentation (one day seminar), 2014, Colleen Campbell, State of Alaska Single Audit Coordinator
- Grants Management Workshop, 2012, Grants Management Certificate (two day workshop certificate attached)
Contacts
- Devany Plentovich, Owner, Plenergy Solutions, 907-602-6574
- Lex Sargento, Previous Supervisor, Alaska Energy Authority, 907-830-3121
- Rebecca Garrett, Program Manager, Alaska Energy Authority, 907-351-1884
- Salina Bearden, CoWorker/Friend, 907-317-3076
- Shawn Calfa, Previous Manager, Alaska Energy Authority, 907-230-5356
Timeline
Grant Consultant
Alaska Energy Authority
01.2024 - 12.2024
Project Controls
Alaska Energy Authority
07.2016 - 01.2020
Grants Manager/Grants Coordinator
Alaska Energy Authority
12.2011 - 12.2023
Administrative Assistant
Alaska Energy Authority
06.2011 - 12.2011
Administrative Assistant
First National Bank Alaska
01.2009 - 12.2010
Administrative Assistant
Law Offices of Thom F. Janidlo
01.2006 - 12.2009
CSR Manager/ Care Coordinator/ Marketing Director
Frontier Medical
01.2005 - 12.2006
Medical Records Coordinator
Providence Home Health & Hospice
01.2004 - 12.2005
Medical Office Assistant Certificate - undefined
International Correspondence School
General studies - undefined
Northwest College
Project Management Foundation -
Project Management Institute
Similar Profiles
Kawsar AhammedKawsar Ahammed
Graduate Research Assistant at Alaska Center for Energy and PowerGraduate Research Assistant at Alaska Center for Energy and Power
Russell ColeeRussell Colee
General Foreman at ASRC Energy Services AlaskaGeneral Foreman at ASRC Energy Services Alaska
STEPHEN WAWERUSTEPHEN WAWERU
Petroleum and Gas Intern at ENERGY AND PETROLEUM REGULATORY AUTHORITYPetroleum and Gas Intern at ENERGY AND PETROLEUM REGULATORY AUTHORITY
Mapuana KaekaMapuana Kaeka
Alaska Airlines Lounge Concierge and Host at Alaska AirlinesAlaska Airlines Lounge Concierge and Host at Alaska Airlines
BRIANNE SEMBARBRIANNE SEMBAR
Personal In-Home Caregiver / CNA at DSHS / DDAPersonal In-Home Caregiver / CNA at DSHS / DDA