Karina Jaramillo
Summary
Dynamic and results-driven professional with extensive experience in accounts and finance management, notably at Hope Media Venezuela. Excelled in enhancing financial performance and liquidity through effective budgeting, cost control, and cash flow management. Demonstrated exceptional customer service and communication skills, alongside a strong work ethic and attention to detail. Proven ability in multitasking and organization, driving significant improvements in operational efficiency and stakeholder satisfaction. Reliable Personal Assistant with track record of initiative and accuracy. Highly organized and consistently anticipates needs of clients and co-workers Skilled multitasker proficient in Office and correspondence management.
Overview
22
22
years of professional experience
Work History
Personal Assistant
Antonietta Rodriguez
Sykesville, MD
08.2022 - 12.2023
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Manager of Accounts and Finance
Hope Media Venezuela
Venezuela
01.2017 - 12.2021
- Accomplished multiple tasks within established timeframes.
- Maintained professional, organized, and safe environment for employees and patrons.
- Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
- Managed and motivated employees to be productive and engaged in work.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Maximized performance by monitoring daily activities and mentoring team members.
- Onboarded new employees with training and new hire documentation.
- Controlled costs to keep business operating within budget and increase profits.
- Cross-trained existing employees to maximize team agility and performance.
- Communicated clearly with employees, suppliers and stakeholders to keep everyone on same page and working toward established business goals.
- Monitored and analyzed business performance to identify areas of improvement and make necessary adjustments.
- Managed budgets effectively, ensuring optimal financial performance while investing in necessary resources for business growth.
- Handled accounts payable and receivable functions, ensuring timely payment processing and collection efforts.
- Processed payroll for employees and reported payroll taxes for organization.
- Developed annual and multi-year budgets to meet organizational needs.
- Processed vendor payments, invoices and account statements.
- Led the annual budgeting process, involving department heads in setting realistic targets aligned with organizational goals.
- Optimized cash flow management, leading to improved liquidity for the organization.
- Supported year-end audits by preparing physical and digital records for review.
Accountant Assistant
Mision Venezolana Andina Del Este
Venezuela
01.2015 - 11.2015
- Monitored status of accounts receivable and payable to facilitate prompt processing.
- Answered phone calls regarding financial matters such as payments due.
- Communicated with suppliers to reconcile invoice payments.
- Documented business expenses and sales.
- Helped prepare month-end, quarterly and year-end closings.
- Reconciled bank statements monthly, identifying discrepancies for prompt resolution.
- Collaborated with accounting team members to complete projects efficiently and meet deadlines consistently.
- Facilitated communication between finance department and other departments for smooth cross-functional operations.
- Produced and distributed invoices and financial documents.
- Enhanced financial accuracy by assisting with the preparation of monthly financial statements and reports.
- Used spreadsheets to track data and produce charts.
- Took meeting notes to compose detailed summaries.
- Processed payroll accurately and on-time, ensuring employee satisfaction and adherence to labor laws.
- Prepared detailed journal entries as needed, supporting accurate record-keeping initiatives.
- Reduced outstanding accounts receivable balances by diligently following up on overdue invoices.
- Contributed to audit preparations, ensuring compliance with internal controls and external regulations.
- Maintained confidentiality of sensitive financial data, adhering to company policies and industry best practices.
- Participated in ongoing professional development activities to stay current with industry trends and changes in regulations affecting accountants'' responsibilities.
- Improved efficiency by maintaining accurate records and supporting documentation for financial transactions.
- Composed business correspondence and official documents to assist accounting staff.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
Manager of Accounts and Finance
Colegio Adventista Climaco Giron
Venezuela
09.2013 - 11.2014
- Maintained professional, organized, and safe environment for employees and patrons.
- Accomplished multiple tasks within established timeframes.
- Managed and motivated employees to be productive and engaged in work.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Onboarded new employees with training and new hire documentation.
- Controlled costs to keep business operating within budget and increase profits.
- Managed budgets effectively, ensuring optimal financial performance while investing in necessary resources for business growth.
- Reduced operational costs through comprehensive process improvement initiatives and resource management.
- Planned and budgeted accurately to provide business with resources needed to operate smoothly.
- Handled accounts payable and receivable functions, ensuring timely payment processing and collection efforts.
- Processed payroll for employees and reported payroll taxes for organization.
- Developed annual and multi-year budgets to meet organizational needs.
- Processed vendor payments, invoices and account statements.
- Led the annual budgeting process, involving department heads in setting realistic targets aligned with organizational goals.
- Optimized cash flow management, leading to improved liquidity for the organization.
- Supported year-end audits by preparing physical and digital records for review.
- Analyzed monthly balance sheets, income statements and cash flow information and wrote up reports.
- Managed and reduced operational costs through strategic analysis of expenditure and revenue trends.
- Reconciled balance sheets and income statements each month.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Created financial dashboards to provide insights into key performance indicators.
Administrative Assistant
Colegio Adventista Sierra Maestra
Venezuela
09.2008 - 08.2013
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Manager of Accounts and Finance
Servicios De Salud Adventista
Venezuela
12.2007 - 08.2008
- Controlled costs to keep business operating within budget and increase profits.
- Managed budgets effectively, ensuring optimal financial performance while investing in necessary resources for business growth.
- Handled accounts payable and receivable functions, ensuring timely payment processing and collection efforts.
- Processed payroll for employees and reported payroll taxes for organization.
- Processed vendor payments, invoices and account statements.
- Optimized cash flow management, leading to improved liquidity for the organization.
- Administered expenses in line with forecasted business demands and available income.
Front Desk Receptionist
Asociacion Venezolana Centro Occidental
Venezuela
04.2007 - 08.2007
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
- Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
- Answered multi-line phone system and transferred callers to appropriate department or staff member.
- Supported administrative tasks such as filing, data entry, and document preparation for more efficient office workflow.
Manager of Accounts and Finance
Colegio Adventista Florencio Jimenez
Venezuela
09.2005 - 08.2006
- Controlled costs to keep business operating within budget and increase profits.
- Monitored and analyzed business performance to identify areas of improvement and make necessary adjustments.
- Managed budgets effectively, ensuring optimal financial performance while investing in necessary resources for business growth.
- Handled accounts payable and receivable functions, ensuring timely payment processing and collection efforts.
- Processed payroll for employees and reported payroll taxes for organization.
- Developed annual and multi-year budgets to meet organizational needs.
- Optimized cash flow management, leading to improved liquidity for the organization.
- Supported year-end audits by preparing physical and digital records for review.
- Spearheaded successful financial audits by maintaining accurate records and documentation.
- Analyzed monthly balance sheets, income statements and cash flow information and wrote up reports.
- Reconciled balance sheets and income statements each month.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
Manager of Accounts and Finance
Colegio Adventista JN Andrews
Venezuela
01.2004 - 08.2005
- Handled accounts payable and receivable functions, ensuring timely payment processing and collection efforts.
- Processed payroll for employees and reported payroll taxes for organization.
- Developed annual and multi-year budgets to meet organizational needs.
- Processed vendor payments, invoices and account statements.
- Established solid relationships with external partners including banks, auditors, vendors, and clients to support business objectives.
- Optimized cash flow management, leading to improved liquidity for the organization.
- Supported year-end audits by preparing physical and digital records for review.
Accounts Receivable Assistant
Nacional De Garantias
Venezuela
11.2003 - 01.2004
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Provided exceptional customer service when addressing client inquiries or concerns regarding their account status or charges billed.
- Managed high-volume workload while maintaining attention to detail, resulting in reduced errors in financial documentation.
- Posted cash and check receipts by entering and verifying transactions from local deposits and lockboxes.
- Billed customers by sending statements and invoices via fax or email.
- Contributed to faster payment collections by generating and distributing weekly aging reports to relevant stakeholders.
- Ensured accurate reporting of monthly revenue by conducting thorough account audits.
- Verified postings, figures and documents for mathematical accuracy, proper coding and correct entry.
- Summarized, classified and recorded financial and numerical data to compile and maintain financial records, using journals and [Software].
Accounts Receivable Assistant
Corporacion Venezolana De Garantias
Venezuela
05.2002 - 10.2003
- Provided exceptional customer service when addressing client inquiries or concerns regarding their account status or charges billed.
- Managed high-volume workload while maintaining attention to detail, resulting in reduced errors in financial documentation.
- Posted cash and check receipts by entering and verifying transactions from local deposits and lockboxes.
- Billed customers by sending statements and invoices via fax or email.
- Contributed to faster payment collections by generating and distributing weekly aging reports to relevant stakeholders.
- Supported the finance team by reconciling client accounts and resolving discrepancies in a timely manner.
- Ensured accurate reporting of monthly revenue by conducting thorough account audits.
- Verified postings, figures and documents for mathematical accuracy, proper coding and correct entry.
Internship Student
Iadpa Venezuela
Venezuela
01.2002 - 04.2002
- Developed professional skills through hands-on experiences, including time management and effective communication.
- Improved internship experience by efficiently managing assigned tasks and meeting deadlines.
- Sorted, organized, and maintained files.
- Received positive feedback from supervisors, reflecting a strong commitment to personal growth and development throughout the internship program.
- Gained practical experience in various aspects of the field, applying academic knowledge to real-world situations.
- Reported back to instructor to receive day-to-day tasks and responsibilities.
- Gained exposure to various facets of the industry through job rotation opportunities that provided well-rounded experience within the internship program.
- Interacted with customers by phone, email, or in-person to provide information.
- Aided department heads in organizing events or meetings, showcasing excellent organizational skills beyond regular duties.
Education
Certified - Office Management
IUNAV
Venezuela 08.2011
Associate of Business Administration - Bussines Management
Colegio Universitario De Administracion Y Mercadeo
Venezuela 12.2002
Skills
- Time Management
- Multitasking and Organization
- Customer Service
- Strong Work Ethic
- Strong Communication Skills
- Attention to Detail
- Detail-oriented mindset
- Time management expertise
- Appointment Scheduling
- Exceptional organization
- Advanced multitasking abilities
- Valid Driver's License
- Administrative Support
- Professional and mature
- Schedule Management
- Efficient note-taking
- Discretion and Confidentiality
- File and database management
- Filing and data archiving
- Scheduling
- Report Writing
- Expense Management
- Organizing and Preparing Meetings
- Event Planning
- Calendar Management Proficiency
- Travel Coordination
- Guest Relations
- Office Supply Management
- Meeting planning
- Fluent in Multiple Languages
- Extensive vocabulary
Languages
Spanish
Native or Bilingual
English
Professional Working
Timeline
Personal Assistant
Antonietta Rodriguez
08.2022 - 12.2023
Manager of Accounts and Finance
Hope Media Venezuela
01.2017 - 12.2021
Accountant Assistant
Mision Venezolana Andina Del Este
01.2015 - 11.2015
Manager of Accounts and Finance
Colegio Adventista Climaco Giron
09.2013 - 11.2014
Administrative Assistant
Colegio Adventista Sierra Maestra
09.2008 - 08.2013
Manager of Accounts and Finance
Servicios De Salud Adventista
12.2007 - 08.2008
Front Desk Receptionist
Asociacion Venezolana Centro Occidental
04.2007 - 08.2007
Manager of Accounts and Finance
Colegio Adventista Florencio Jimenez
09.2005 - 08.2006
Manager of Accounts and Finance
Colegio Adventista JN Andrews
01.2004 - 08.2005
Accounts Receivable Assistant
Nacional De Garantias
11.2003 - 01.2004
Accounts Receivable Assistant
Corporacion Venezolana De Garantias
05.2002 - 10.2003
Internship Student
Iadpa Venezuela
01.2002 - 04.2002
Certified - Office Management
IUNAV
Associate of Business Administration - Bussines Management
Colegio Universitario De Administracion Y Mercadeo