Karina Van
San Jose,CA
Summary
Results-driven Facilities Coordinator with expertise in CMMS administration, and vendor management. Proven track record in enhancing operational efficiency and delivering customer service. Skilled in coordinating internal teams and resources as well as outside vendor support for complex services and repairs. Dedicated to keeping operations seamless for staff and visitors.
Overview
1
1
Certification
16
16
years of professional experience
Work History
Engineering Admin / Facilities Coordinator
CBRE
Sunnyvale
09.2025 - Current
- Coordinated facilities and engineering operations for corporate HQ, enabling seamless daily activities
- Collaborated on moves, space planning, inspections, and procurement processes (Coupa, MyBuy) to optimize resource allocation
- Supported 16 staff with work orders, preventive maintenance, vendor scheduling, and badge access management, enhancing operational efficiency
- Administer CMMS workflows, converting and tracking Clockworks to ServiceNow work orders
- Manage ordering of supplies, parts, and tools
- Coordinated project timelines and resources to ensure successful completion.
Interim Facilities Manager/Coordinator
Cushman & Wakefield
Sunnyvale, California
08.2024 - 09.2025
- Directed daily facilities operations for corporate headquarters
- Coordinated construction projects and office refurbishments
- Coordinated construction projects and office refurbishments to enhance workspace functionality
- Oversaw preventive maintenance and CMMS work orders to ensure operational reliability
- Supervised staff and managed vendor services (janitorial, landscaping, engineering)
- Served as primary contact for facilities escalations
- Managed POS and invoices in Yardi and FAMIS-360
- Trained staff on facilities protocols and compliance to uphold safety and efficiency standards
- Managed security operations to ensure safety and compliance
- Supervised staff to enhance productivity and teamwork
- Demonstrated leadership to inspire and guide team members
- Provided customer service to address inquiries and resolve issues
GSOC Operator/ Backup Supervisor
Securitas
Sunnyvale
05.2019 - 08.2024
- Monitored global security CCTV across 40+ sites and data centers, ensuring regulatory compliance and security integrity
- Managed COVID-19 case tracking and reporting
- Responded to fire safety incidents and dispatched appropriate responders
- Coordinated return-to-work protocols, facilitating safe transitions back to workplace amidst evolving health guidelines
- Implemented safety initiatives, enhancing compliance with safety standards and fostering a culture of safety awareness
- Implemented safety initiatives to improve compliance
- Collaborated to create standard of operations (SOP)
- Monitored COVID-19 cases to ensure accurate reporting and compliance
Project coordinator/Executive Assistant
CTC DESIGN
Santa Clara, Utah
09.2015 - 09.2016
- Coordinated project administrative tasks to support project timelines and deliverables.
- Documented field testing procedures while collaborating with an engineer, ensuring accurate reporting and compliance.
- Managed office operations, supporting daily functions and project needs.
- Compiling proposals, contracts, and marketing materials
- Attend meetings while taking notes
- Coordinated scheduling for executive calendar, ensuring optimal time management for meetings and appointments
- Participated in meetings to gather information and discuss project updates while taking notes
Buyer/Executive Assistant
Streamline Electronics Manufacturing (SEM)
Milpitas, CA
05.2010 - 08.2015
- Performed data entry, managed multi-line phone system, coordinated faxing and filing, and maintained inventory records
- Purchase Manufacturing parts
- Reconciling Accounts Payable/Accounts Receivable
- Interacting with Customers and Vendors
- Assisted human resources and customer service teams in daily operations
- Engaged with customers and vendors to address inquiries and facilitate transactions
- Managed shipping and receiving operations to ensure timely delivery of products.
Education
Some College - Administration of Justice & Sociology
Evergreen Valley College
San Jose, CAHigh School Diploma -
Calaveras Hills High School
Milpitas, CASkills
- CMMS administration
- Construction coordination
- Project coordination
- Operational efficiency
- Maintenance strategies
- Building operations
- Vendor management
- Budget management
- Safety compliance
- Access control
- Staff management
- Leadership
- Customer support
Certification
- Adult First Aid/CPR/AED
- STAR Certified
- IFMA Silicon Valley EOFM Scholarship (2026)
Timeline
Engineering Admin / Facilities Coordinator
CBRE
09.2025 - Current
Interim Facilities Manager/Coordinator
Cushman & Wakefield
08.2024 - 09.2025
GSOC Operator/ Backup Supervisor
Securitas
05.2019 - 08.2024
Project coordinator/Executive Assistant
CTC DESIGN
09.2015 - 09.2016
Buyer/Executive Assistant
Streamline Electronics Manufacturing (SEM)
05.2010 - 08.2015
Some College - Administration of Justice & Sociology
Evergreen Valley College
High School Diploma -
Calaveras Hills High School