MS Word, Excel, Outlook, PowerPoint, Publisher
Karla Butters
Administrative Assitant / Event Coordinator
Ankeny,IA
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet goals.
Overview
21
21
years of professional experience
Work History
Administrative Assistant
Grace Church
Des Moines, IA
05.2012 - Current
- Executed record filing system to improve document organization and management.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Monitored office calendars to plan meetings, activities and travel to maximize productivity.
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
Event Coordinator
Ignite Youth Leadership Conference
Des Moines, IA
08.2012 - Current
- Acquired contracts and agreements to finalize negotiations with over 20 conference speakers.
- Brainstormed and implemented creative event concepts and themes.
- Inspected event facilities to confirm conformance to conference requirements.
- Reviewed event bills to confirm accuracy and approve payment.
- Coordinated schedules and timelines for events.
- Trained and supervised 150+ volunteers and support staff required for events.
- Managed event logistics and operations.
- Designed and implemented efforts to publicize events and promote sponsorships with over 20 vendors.
- Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
- Managed administrative logistics of events planning, event booking and event promotions.
- Developed post-event reports to determine effectiveness of each event.
Education
Some College - English Literature
Illinois Community College
East Peoria, ILSkills
Events logistics management
undefinedSoftware
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Event Coordinator
Ignite Youth Leadership Conference
08.2012 - Current
Administrative Assistant
Grace Church
05.2012 - Current
Some College - English Literature
Illinois Community College