MS Word, Excel, Outlook, PowerPoint, Publisher
Karla Butters
Administrative Assitant / Event Coordinator
Ankeny,IA
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet goals.
Overview
21
21
years of professional experience
Work History
Administrative Assistant
Grace Church
Des Moines, IA
05.2012 - Current
- Executed record filing system to improve document organization and management.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Monitored office calendars to plan meetings, activities and travel to maximize productivity.
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
Event Coordinator
Ignite Youth Leadership Conference
Des Moines, IA
08.2012 - Current
- Acquired contracts and agreements to finalize negotiations with over 20 conference speakers.
- Brainstormed and implemented creative event concepts and themes.
- Inspected event facilities to confirm conformance to conference requirements.
- Reviewed event bills to confirm accuracy and approve payment.
- Coordinated schedules and timelines for events.
- Trained and supervised 150+ volunteers and support staff required for events.
- Managed event logistics and operations.
- Designed and implemented efforts to publicize events and promote sponsorships with over 20 vendors.
- Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
- Managed administrative logistics of events planning, event booking and event promotions.
- Developed post-event reports to determine effectiveness of each event.
Education
Some College - English Literature
Illinois Community College
East Peoria, ILSkills
Events logistics management
Vendor and contract negotiations
Meeting planning
Sponsorship development
Venue selection
Database Management
Revenue Generation
Volunteer Management
Conference planning
Scheduling
Software
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Event Coordinator
Ignite Youth Leadership Conference
08.2012 - Current
Administrative Assistant
Grace Church
05.2012 - Current
Some College - English Literature
Illinois Community College