Summary
Education
Timeline
Work History
References
Overview
Work Availability
Quote
Intern
Karla Valladares

Karla Valladares

Richmond Hill,NY

Summary

  • Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. CAPABILITIES
  • Microsoft/Google Suite
  • Organizational skills
  • Dedicated Team Member
  • Complex Calendar Management
  • Administrative Support
  • Technical Support
  • Vendor Management
  • Expense Reporting (Concur, SAP, Expensify)
  • Office Operations
  • Decision Making
  • Travel Administration
  • Executive Support
  • Employee Engagement
  • Adaptable
  • Effective Communication

Education

Bachelor of Arts - Criminology

John Jay College of Criminal Justice of The City University of New York
05.2012

Associate of Applied Science - Travel And Tourism

Fiorello H. LaGuardia Community College
03.1992

Timeline

Executive Assistant, Chief Operating Officer and Office Manager

InvestCloud
03.2021 - 08.2023

Office Manager

AGIO
08.2016 - 08.2020

Office/Facilities Manager

UBS Securities
08.2006 - 12.2015

Administrative Assistant

UBS Securities
09.2000 - 04.2006

Senior Secretary

Cushman & Wakefield
09.1992 - 08.2000

Bachelor of Arts - Criminology

John Jay College of Criminal Justice of The City University of New York

Associate of Applied Science - Travel And Tourism

Fiorello H. LaGuardia Community College

Work History

Executive Assistant, Chief Operating Officer and Office Manager

InvestCloud
New York, NY
03.2021 - 08.2023
  • Provided administrative support to the COO, including calendar management, scheduling meetings, and organizing travel arrangements
  • Revised and maintained master calendar to coordinate meetings across multiple time zones
  • Facilitated communication between internal teams working on projects assigned by the COO
  • Managed requests for internal and external matters while ensuring key issues and concerns are effectively addressed
  • Rescheduled meetings upon request, proactively communicated changes; anticipated and responded to scheduling conflicts
  • Scheduled bi-weekly/monthly meetings with direct reports and other high profile executives
  • Facilitated reminders for upcoming meetings and events
  • Collaborated with other departments on tasks related to the COO's office operations such as budgeting, staffing needs
  • Processed expense reports submitted by the COO in accordance with company policy and procedures
  • Obtained signatures for financial documents and internal and external invoices
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events
  • Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions
  • Coordinated multiple schedules using online calendaring system
  • Oversaw efficient daily office operations for 65 colleagues by handling supplies, pantry items, administrative functions, office policies, office events, cleanliness and safety
  • Acted as concierge for key visitors for office logistics, travel guidance and other accommodations
  • Managed all vendor relationships and liaised with building management regarding facilities issues
  • Managed incoming and outgoing shipments
  • Worked closely with IT Team on issues
  • Procured P.O.'s; reviewed monthly budget; reconciled invoices and expenses
  • Worked directly with HR regarding onboarding/terminations
  • Administered logistics for Onsite events and Executive level meetings
  • Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts
  • Being proactive and anticipating future needs.

Office Manager

AGIO
New York, NY
08.2016 - 08.2020
  • Managed office inventory and placed new supply orders
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel
  • Partnered with property manager on any office suite requests
  • Planned logistics for company events/health wellness
  • Provided coverage to other office managers for out-of-office functions
  • Addressed employee queries regarding office management issues
  • Collaborated with HR to onboard/off-board employees; provided training and new hire documentation
  • Supported various teams with administrative support such as expenses, swag distribution, and ad hoc projects
  • Executed office expenditures, invoices, mailing and shipping management
  • Monitored vendors to maintain competitive pricing and efficient deliveries
  • Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts.

Office/Facilities Manager

UBS Securities
New York, NY
08.2006 - 12.2015

Administrative Assistant

UBS Securities
New York, NY
09.2000 - 04.2006

Senior Secretary

Cushman & Wakefield
New York, NY
09.1992 - 08.2000

References

References Available Upon Request

Overview

31
31
years of professional experience
1
1
Language

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote

There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins

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Karla Valladares