Karlamaria Ramirez Figueroa

As an Administrative Assistant at a fast-paced immigration law firm, I work closely with a supervising Partner, associates, legal assistants, and bilingual clients to ensure the smooth running of daily operations. My role encompasses data entry, document creation and processing, records management, and coordination of filing systems, while also serving as a key point of contact for internal departments, including accounting, to support accurate billing and financial tracking. In addition, I oversee general administrative logistics and provide responsive support to legal staff, contributing to efficient workflows and a high standard of client service. Consistently recognized for my dependability, strong multitasking skills, and ability to adapt quickly in a dynamic environment.

I oversaw the efficient coordination and smooth functioning of daily operations in a fast-paced insurance law firm. I supported the managing Partner, as well as directors and legal staff through a combination of HR-related tasks (onboarding, events, team coordination), facilities and IT oversight, internal communications, billing support, and cross-office collaboration. I also took a lead role in organizing diversity, equity, and inclusion initiatives and internal events to strengthen team engagement and reinforce the firm’s approachable culture. I also served as liaison between our offices in London (UK) and Miami (US), arranged travel and coordinated with vendors when requested.

I provided essential administrative support by managing filing systems, coordinating schedules, preparing documents, handling correspondence, ordering supplies, and assisting with office communications and event logistics to maintain smooth daily operations.

I provided bilingual (Spanish–English) front-desk support and client service, managing all incoming visitors and calls while coordinating closely with internal teams. Responsible for making domestic and international travel arrangements, maintaining office and external (rentals) facilities, and assisting with vendor coordination. Supported administrative functions including expense reports, document handling, and general office logistics to ensure smooth operations.

Provided bilingual front-desk support while coordinating closely with internal departments, including IT teams in Mexico and Canada, and the local Marketing area. Managed incoming calls and visitors, created and edited internal documents, coordinated purchase of office supplies, and assisted with administrative tasks such as filings, travel logistics, and calendar support to ensure efficient day-to-day office operations.

Temporarily supported department operations by managing calendars, coordinating travel and meetings, and preparing expense reports and purchase requisitions. Produced routine correspondence and reports with high accuracy, maintained filing systems and asset records. Applied strong organizational skills, confidentiality, and attention to detail to handle semi-routine tasks and adjust to evolving administrative needs.

Delivered bilingual front-desk and administrative support for a leading mining and exploration company, acting as a key liaison for clients, vendors, and internal stakeholders. Managed the General Manager’s calendar and coordinated complex travel and lodging logistics for exploration/community teams working in remote locations. Assisted with planning and execution of internal events, ensuring smooth logistics and hospitality. Worked with SAP for basic billing entries, processed expense reports, and maintained inventory of office supplies and services. Provided efficient, professional support, contributing to seamless operational continuity across departments.